Annex 1 - Mandatory Conditions
Licensing Act 2003 - Where licence authorises the supply of alcohol
1. No supply of alcohol may be made under the premises licence-
(a) at a time when there is no designated premises supervisor in respect of the premises licence, or
(b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
2. Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Door Supervision
Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.
The Licensing Act 2003 (Mandatory Licensing Conditions)
(Amendment) Order 2014
(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
(3) The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
(4) (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-
(a) a holographic mark, or
(b) an ultraviolet feature.
(5) The responsible person must ensure that-
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
(6) A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
(7) In this condition:-
a. “permitted price” is the price found by applying the formula P = D + (D x V), where-
(i) P is the permitted price,
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
b. “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
c. “relevant person” means, in relation to premises in respect of which there is in force a premises licence-
(i) the holder of the premises licence,
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
d. “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
e. “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
(8) Where the permitted price would not be a whole number of pennies, the permitted price shall be taken to be the price rounded up to the nearest penny.
(9) 1) Where the permitted price on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Annex 2 - Conditions Consistent with the premises operating schedule
Public Safety
Appropriate fire safety procedures will be in place including fire extinguishers, fire blankets, internally illuminated signs, smoke detectors and emergency lights. All emergency exits kept free from obstructions
Prevention of Public Nuisance
All customers will be asked to leave quietly and reminded to respect the neighbourhood. No alcohol will be sold to any person under the influence.
Conditions agreed through mediation with Suffolk Constabulary at application stage
1. The premises shall install and maintain a comprehensive CCTV system as per the minimum requirements of the Police. All entry and exit points will be covered, as will all areas where licensable activities are happening, enabling frontal identification of every person entering in any light condition. The CCTV system shall continually record whilst the premises is open for licensable activities and during all times when customers remain on the premises. All recordings shall be stored for a minimum period of 30 days with date and time stamping.
2. Recordings shall be made available immediately upon the request of Police or authorised officer throughout the preceding 30 days period.
3. A CCTV log must be maintained and endorsed by signature indicating that the system is checked weekly. In the event of any failings or faults, any actions taken to remedy the failings or faults are recorded. In the event of technical failure of the CCTV equipment, the Premises Licence Holder or DPS will report the failure to the Police and Licensing Authority immediately.
4. A staff member who is conversant with the operation of the CCTV system shall be on the premises at all times when the premises are open to the public. This staff member will be able to show a Police or Authorised Licensing Officer recent data or footage with the absolute minimum delay when requested and be able to download relevant footage onto a disc or memory stick.
5. A Challenge 25 policy must be implemented whereby all customers who appear to be under 25 must produce photographic identification in the form of a passport, driving licence or proof of age scheme (PASS) approved identification before alcohol can be supplied or sold to them. All staff will be instructed, through training, that alcohol cannot be supplied or sold unless this evidence is produced.
6. The premises licence holder shall ensure that notices shall be prominently displayed in the premises to advise patrons and staff that a 'Challenge 25' scheme operates in the premises.
7. Sales of alcohol are not to include any super strength lagers, beers or ciders where strength exceeds 6.5% ABV (alcohol by volume). This restriction shall not apply in respect of specialist branded, premium priced products - such as craft ales, local or micro-brewery specialist products, boxed gifts or national celebratory or commemorative beer, lager or cider.
8. All staff engaged in the sale of alcohol to be trained in responsible alcohol retailing to the minimum standard of BIIAB level 1 or equivalent (which includes relevant in house training), within 3 months of commencing employment at the premises. All staff to be given refresher training every quarter.
9. Fully auditable training records should be maintained for all staff in respect of the sale of alcohol. These will be made available for inspection upon request to the Police and all other Responsible Authorities.
10. A log will be kept at the premises, recording all incidents and refusals of the sale of alcohol. It will be made available to an authorised officer of the Police or Council on request. It must be completed within 24 hours of the occurrence and must record: a) the date and time of occurrence, b) names of staff and persons involved (if known), c) details of all incidents, crimes reported, refusals of the sale of, the banning of customers, and d) any visits by relevant authorities or emergency services, and the purpose of the visit.
11. The Premises Licence Holder and staff will only purchase alcohol for stock from wholesalers who are registered under the Alcohol Wholesaler Registration Scheme (AWRS) as introduced by Her Majesties Revenue and Customs (HMRC).
12. Where the off sale of alcohol is through the internet or mail order the premises licence holder will ensure that for deliveries of alcohol, they will still operate the Challenge 25 policy whereby customers who do not look over 25 will be asked to provide proof of age to show that they are aged 18 or over at the point of delivery. By placing an order that includes alcohol the customer confirms they are over 18 years old. The premises licence holder will ensure that where a courier service or their own delivery drivers are used for deliveries of alcohol, that they use the Challenge 25 policy and record what ID they checked.
Advice given by the Suffolk Fire Authority
If any alterations are necessary which affect requirements B1 to B5 of the Building Regulations, then Approval must be obtained from a Building Control Body.
A suitable and sufficient Fire Risk Assessment must be carried out by a competent person and reviewed yearly, or whenever there is a significant change to the premises.
The premises should have a suitable level of fire detection in accordance with guidance, installed by a competent person.
Additional Conditions attached by Suffolk Constabulary at Variation Stage December 2022
The supply of alcohol for consumption at the premsies will only be to a person seated and purchasing/eating food within the premises and for said consumption by such a person as ancillary to their food. Except when the premises are holding an event.
There will be no vertical drinking of alcohol by customers allowed in the premises, except when the premises are holding an event.
Children under the age of 18 years must always be accompanied by a responsible adult whilst on the premises, where entertainment is of an adult nature then children are not permitted on the premises.
Signs will be displayed at all entrances to the premises advising of the above condition.
On Friday, Saturday, and Bank Holiday nights when events which include live music and recorded music are held with licensing activities occurring are there are over 50 persons in attendance at the event, there will be no less than two SIA registered door staff at these premises from 20:00 and they will remain until half an hour after closing to ensure the safe and orderly dispersal of customers. The door staff will wear their SIA badges in approved arm bands and in any event will be displayed in a prominent positions (on their arm).
A register of SIA door staff will be maintained to show the times of duty, names and licence numbers of all licensed door supervisors employed at the premises, this will need to be kept for a minimum of 12 months from the date of each entry and will be provided to the Police and all other Responsible Authorities on request.
There shall be a policy agreed with Suffolk Constabulary and approved by the Licensing Authority, relating to the dispersal of customers from the premises and surrounding area, which will be made available to Police or other Responsible Authorities on request.
Notices shall be prominently displayed at all exits requesting patrons to respect the needs of residents in the area and to leave the premises and the area quietly.
Customers will not be allowed to enter or leave the premises with an open vessel of alcohol.
During the last half hour of trading the music will be discernibly quieter. No alcohol will be served during the last half an hour of trading
Conditions attached by Environmental Protection at Variation Stage December 2022
A. The amplification system shall be designed to limit the level of noise emanating from the premises, such that the noise levels from the application premises shall not exceed the levels shown in Table 1.
Octave Band Centre Frequency (Hz), dB
Location | 63 | 125 | 250 | 500 | 1k | 2k | 4k | 8k |
| | | | | | | | |
1m from the façade of any noise sensitive receptor | 45 | 40 | 40 | 34 | 30 | 27 | 25 | 23 |
1 - permitted Music Noise Levels
Where further internal sound insulation is required to meet these levels, full details of the proposed sound insulation shall be submitted along with the amplification equipment details as follows:
1. Specification for all amplification equipment and speakers;
2. The location of all proposed speakers;
3. The maximum noise levels expressed in dB Leq, 5 minutes, measured at a point 2 metres from any loudspeaker forming part of the amplification system; and
4. Measures to be put in place to ensure that the amplification system cannot be adjusted beyond the maximum permitted noise levels agreed in 3. above.