Annex 2 - Conditions Consistent with the premises operating schedule.
Conditions agreed through mediation with Suffolk Constabulary
• The premises shall install and maintain a comprehensive CCTV system as per the
minimum requirements of the Police. All entry and exit points will be covered, as will
all areas where licensable activities are happening, enabling frontal identification of
every person entering in any light condition. The CCTV system shall continually
record whilst the premises is open for licensable activities and during all times when
customers remain on the premises. All recordings shall be stored for a minimum
period of 30 days with date and time stamping
• Recordings shall be made available immediately upon the request of Police or
authorised officer throughout the preceding 30-day period.
• A CCTV log must be maintained and endorsed by signature indicating that the
system is checked weekly. In the event of any failings or faults, any actions taken to
remedy the failings or faults are recorded. In the event of technical failure of the
CCTV equipment, the Premises Licence Holder or DPS will report the failure to the
Police and Licensing Authority immediately.
• A staff member who is conversant with the operation of the CCTV system shall be
available at all times when the premises are open to the public. This staff member
will be able to show a Police or Authorised Licensing Officer recent data or footage
with the absolute minimum delay when requested and be able to download relevant
footage onto a disc or memory stick.
• A Challenge 25 policy must be implemented whereby all customers who appear to be
under 25 must produce photographic identification in the form of a passport, driving
licence or proof of age scheme (PASS) approved identification before alcohol can be
supplied or sold to them. A record will be kept of the ID provided for each sale. All
staff will be instructed, through training, that alcohol cannot be supplied or sold
unless this evidence is produced.
• The premises licence holder shall ensure that notices shall be prominently displayed
to advise patrons and staff that a ‘Challenge 25’ scheme operates.
• Off Sales of alcohol are not to include any super strength lagers, beers or ciders where
strength exceeds 6.5% ABV (alcohol by volume). This restriction shall not apply in
respect of specialist branded, premium priced products - such as craft ales, local or
micro-brewery specialist products, boxed gifts or national celebratory or
commemorative beer, larger or cider.
• All staff engaged in the sale of alcohol to be trained in responsible alcohol retailing to
the minimum standard of BIIAB level 1 or equivalent (which includes relevant inhouse training), within three months of commencing employment at the premises. All
staff to be given refresher training every quarter.
• Fully auditable training records should be maintained for all staff in respect of the
sale of alcohol. These will be made available for inspection upon request to the
Police and all other Responsible Authorities.
• A log will be kept at the premises, recording all incidents and refusals of the sale of
alcohol. It will be made available to an authorised officer of the Police or Council on
request. It must be completed within 24 hours of the occurrence and must record: a)
the date and time of occurrence, b) names of staff and persons involved (if known),
c) details of all incidents, crimes reported, refusals of the sale of, the banning of
customers, and d) any visits by relevant authorities or emergency services, and the
purpose of the visit.
• Persons under the age of 18 years will not be allowed on the premises after 17.00.
• Recorded and Live music will only be low level background music.
• Notices shall be prominently displayed at any area used for smoking requesting
patrons to respect the needs of local residents and use the area quietly.
• The supply of alcohol for consumption on the premises will only be to a person
seated and purchasing food within the premises and for said consumption by such a
person as ancillary to their food.
• There will be arrangements in place to ensure that no customers will be permitted to
take and consume alcohol outside of the premises on the public highway, except for
the outside area where a Highway Amenity Consent or Pavement Licence for outside
seating has been granted.
• Notices shall be prominently displayed at all exits and, in any outside seating area
requesting patrons to respect the needs of local residents and to leave the premises
and the area quietly.