Ipswich Borough CouncilLicensing

Whitehouse Park

White House Road, IPSWICH, Suffolk

Completed application 051605 which is a Conversion (Grandfather Rights) for Premises Licence from 27/11/2015 to indefinite

Applicant(s)

Permitted Activities

• a performance of live music
• any playing of recorded music
• a performance of dance

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  Where licence authorises the supply of alcohol

   

  1.                            No supply of alcohol may be made under the premises licence-

  (a)               at a time when there is no designated premises supervisor in respect of the               premises licence, or

  (b)               at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  2.              Every supply of alcohol under the premises licence must be made or authorised               by a person who holds a personal licence.

   

  Door Supervision

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.

  Where the licence authorises the exhibition of Films

   

  1.              The admission of children to the exhibition of any film must be restricted in accordance with this section.

   

  2.              Where the film classification body is specified in the licence, unless subsection (3) (b) applies, admission of children must be restricted in accordance with any recommendation made by that body.

   

  3.              Where-               (a)               the film classification body is not specified in the licence, or

  (b)               the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question, admission of children must be restricted in accordance with any recommendation made by that licensing authority.

   

  4.              In this section- "children" means persons aged under 18; and "film classification body" means the person or persons designated as the authority  under section 4 of the Video Recordings Act 1984 (c.39)  (authority to determine suitability of video works for classification).

   

  Conditions as specified by order of the Secretary of State under S19A of the Licensing Act 2003

   

  Conditions effective from 6th April 2010

   

  1.              (1)               The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

   

   

   

   

   

  (2)              In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children-

  (a)              games or other activities which require or encourage, or are designed to               require or encourage, individuals to-

  (i)               drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)               drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)               provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic (other than any promotion or discount available to an individual in respect of alcohol for consumption at a table meal, as defined in section 159 of the Act);

  (c)               provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less;

  (d)               provision of free or discounted alcohol in relation to the viewing on the premises of a sporting event, where that provision is dependent on-

  (i)               the outcome of a race, competition or other event or process, or

  (ii)              the likelihood of anything occurring or not occurring;

  (e)               selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.

   

  2.              The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).

   

  3.              The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.

   

  Conditions effective from 1st October 2010

   

  4.              (1)               The premises licence holder or club premises certificate holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.

  (2)               The policy must require individuals who appear to the responsible person to be               under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.

   

   

   

   

   

  5.              The responsible person shall ensure that-

  (a)               where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)               beer or cider: ½ pint;

  (ii)               gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)               still wine in a glass: 125 ml; and

  (b)              customers are made aware of the availability of these measures.

   

• Annex 2 - Conditions consistent with the Premises Operating Schedule

   

  Conditions offered by applicant

   

  General

   

  Risk assessments will be undertaken for all aspects of the event and risks mitigated as much as possible

   

  Cleansing of the premises will be undertaken during the event and afterwards to ensure that no litter or debris remain post event

   

  All food and beverage suppliers will hold the necessary Health and Safety and Food Hygiene Certificates

   

  There will be sufficient toilet provision, including disabled facilities, based upon the ratios quoted by Ipswich BC

   

  Prevention of Crime and Disorder

   

  Security at entry and exit points, marshaling of the event by security staff and volunteers and low key Police presence

   

  This will be promoted as an ‘alcohol free’ event

   

  Licensed security staff will be employed to deal with an difficult situations, should they arise

   

  Public Safety

   

  Marshals shall be positioned at each entry point and monitor number of people attending/leaving the premises and this will ensure that capacity does not exceed 4,999

   

  All staff will wear high visibility jackets so that they are easily identifiable as event staff

   

  No vehicle movement will be allowed between 11.30am and 5.30pm

   

  There will be a First Aid point manned by trained St Johns Ambulance staff

   

  There will be no access to members of the public backstage areas

   

  The event will be covered by Public Liability Insurance and Employers Insurance

   

  A supply of bottled water will be held at the Control Centre for use in extremely hot weather

   

  The Safety Officer will inspect the whole site prior to the public being admitted

   

  There will be a safety area in front of the Main Stage to mitigate the risk of crowd surge/crush

   

  Access to emergency entrances and exits will be maintained at all times

   

  An emergency plan will be prepared and will be implemented should the need arise

   

  All performers, stallholders, suppliers, contractors, staff and volunteers will be there by prior arrangement and no ad-hoc activities will be permitted

   

  Limited seating will be made available to older people and people with disabilities

   

  Prevention of Public Nuisance

   

  The event will be supported by marshals and volunteers who will be easily identifiable by wearing high visibility jackets

   

  There will be a low key Police presence

   

  Communication will be maintained by the use of radios between organisers and Central Control

   

   

  Protection of Children from Harm

   

  There will be a ‘Lost Children’ Point located at the Central Control with access to a PA system from which to call for parents

   

  Marshals will be briefed on child safety and instructed to report any issues of concern to Central Control

   

  All bouncy castles and activities taking place in the Children’s Village will be staffed at all times

   

  All activities taking place in the Youth Marquee will be staffed at all times

   

   

   

   

   

   

   

   

   

  Conditions offered via the Operating Schedule Tool Kit

   

  CONDITIONS RELATING TO THE PREVENTION OF CRIME AND DISORDER

   

  Door Supervisors

  1.	I will use or employ door supervisors  when a licensable activity is being carried out:- At all times when there are licensable activities taking place
  2.	I will ensure that Door Supervisors wear High-Visibility Jackets and/or armbands whilst employed on the premises.

   

  CCTV & Communication

  3.	I will provide and actively use a means of two way communication to report incidents between the premises and the local police or CCTV monitoring centre. This system will be subject to approval  by the police

   

  Bottles and Glasses

  4. Where glass bottles are used, they will be retained or disposed of on the premises.

   

  Capacity Limits

  5.	I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to: 4999
  6.	I will ensure that the capacity limit is enforced.

   

  Notices

  7.	I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct)

   

  Litter and Waste

  8. I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises

   

  CONDITIONS RELATING TO PUBLIC SAFETY

   

  Access for Emergency Vehicles

  9.	Access for emergency vehicles is kept clear and free from obstruction

   

  First Aid

  10.	I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
  11.	I will make sure that at least 4 trained first aider(s) will be on duty when the public are present

   

  Temporary Electrical Installations

  12.I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.

   

  Public Liability Insurance

  13.	I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.

   

  General

  14.	I will make free drinking water available at all times the premises is open to the public;
  15.	I will provide a chill-out area which is cooler and quieter than the dancing areas

   

   

   

   

   

   

  CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE

   

  Noise and vibration

  16.I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with.
  17.	I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level. (Note: this may be more relevant at an outdoor event)

   

  Litter

  18.I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site
  19.	I will make sure that receptacles for refuse storage are maintained in a clean condition.
  20.	I will make sure litter is regularly cleared from the vicinity of the premises
  21.	I will provide for the removal, within 24 hours of the finish of the event, of: All refuse (including litter picking across the site). Off site litter within one mile of the site along access and egress routes to the event (Note: this is in respect of outdoor events only)

   

  CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM

   

  General

  22.I will ensure an adequate risk assessment is in place with regard to the protection of children from harm whilst they may be present on the premises and while licensable activities are taking place. Such risk assessment to be produced to an authorised officer on demand.

   

  Performances especially for children

  23.I will make sure that attendant(s) are stationed in the area(s) occupied by the children and in the vicinity of each exit, at a ratio of one attendant per 50 children (or part thereof);

   

   

  Annex 3 - Conditions attached after a hearing by the licensing authority

   

  N/A

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Conditions yet to be entered.