Annex 2 - Conditions consistent with the Premises Operating Schedule
Conditions offered by applicant
CCTV & Communication
1. I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left.
Proof of Age Cards
2. I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age.
Drinks Promotions
3. I shall not permit any irresponsible drinks promotions at the licensed premises which may negatively impact on the promotion of the licensing objectives.
Prohibited Substances
4. I will implement a policy agreed by the Police and local authority (for more information on this you can refer to the “Safer Clubbing Guide”)
5. I will ensure that a secure deposit box is kept on the premises for the retention of confiscated items and ensure that the Police are advised of any items which require safe disposal, within 48 hours of such item being confiscated.
Lighting
6. I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.
Notices
7. I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct)
8. I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises.
Litter and Waste
9. I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises
Lighting
10. I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.
CONDITIONS RELATING TO PUBLIC SAFETY
First Aid
11. I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
Public Liability Insurance
12. I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.
CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)
13. I will not use any appliances utilising cylinders or containers of gas on the premises;
14. I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;
CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE
Noise and vibration
15. I will make sure that Noise or vibration is not noticeable at the façade of any noise sensitive premises and/or residential properties including periodic monitoring;
CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM
Access for children to licensed premises generally
16. I will require that children under the age of 12 are accompanied by adults after 11pm in the evening. Note: The above condition may be appropriate for any premises NOT serving alcohol for consumption on the premises, but where the public are allowed on the premises after 11pm in the evening. Applicants wishing to allow access to premises to unaccompanied children under the age of 12 after 11pm should address in their operating plan their reasons and explain the steps that they intend to take to protect children from harm.
Conditions as agreed through mediation with Suffolk Police Constabulary
1. CCTV shall be provided in the form of a recordable system, capable of providing pictures of evidential quality in all lighting conditions particularly facial recognition. Cameras shall encompass all ingress and egress to the premises and all areas where the sale/supply of alcohol occurs. Equipment must be maintained in good working order, be correctly time and date stamped, recordings must be kept in date order, numbered sequentially and kept for a period of 28 days and made available to Police on demand. The Premises Licence Holder must ensure at all times a DPS or appointed member of staff is capable and competent at downloading CCTV footage in a viewable format on disc or storage device to the Police/Local Authority within 36 hours of a request. The Recording equipment and discs shall be kept in a secure environment under the control of the DPS or other responsible named individual. An operational daily log report must be maintained endorsed by signature, indicating the system has been checked and is compliant. In the event of any failings; actions taken are to be recorded in the log.
2. All staff engaged in the sale of alcohol to be trained in Responsible Alcohol Retailing to the minimum standard of BIIAB level 1 or equivalent, within three months of commencing employment at the premises. Training records shall be kept on the premises and produced to the Police and authorised Local Authority Licensing Officers on demand. For the avoidance of doubt this training can be administered in-house in accordance with the relevant criteria. Training shall be reviewed annually to ensure staff are up to date with the latest legislation.
3. To enhance the mandatory condition relating to an age verification policy, the premises licence holder will implement the ‘Challenge 25’ scheme, ensuring prominent signage is displayed throughout the premises and all staff are trained in its operation. “The Premises Licence Holder shall ensure that any person selling or supplying alcohol at the premises, under the authority of a relevant Personal Licence Holder, asks for a photographic proof of ID document where they have reason to suspect that the individual may be under 25 years of age”.
4. A refusals register will be maintained at the premises to record all refused sales. This will include refused sales at the point of delivery by delivery take-away service. The entry for each refused sale will be entered into the register within one hour of the refusal taking place and will show the date, time and the description of the refused person and must show the details of the person refusing the sale. Each entry will be kept in the register for a minimum of 12 months and must be made available for inspection by an authorised member of Ipswich Borough Council Licensing authority or an authorised member of Suffolk Constabulary immediately upon request.
5. Signage is to be clearly displayed at the entry to the premises and at the point of sale to state “It is illegal to purchase alcohol under the age of 18 years and it is also illegal to purchase or obtain alcohol on behalf of someone who is under 18 years.”
6. Supply of alcohol is to be llimited to the supply of wine only. For the sake of clarity No supply of beers, ciders, lagers or spirits will be permitted to be supplied at any time.
7. Alcohol will only be supplied as part of a substantive food order of £24 or more (excluding the cost of any wine supplied).
8. No alcohol is to be consumed on the premises.
9. For delivery of food that includes a supply of alcohol an age verification policy will take place that mirrors the “Challenge 25” condition shown at (3) above place but excluding the reference to signage. The “Challenge 25” policy will be implemented at the time the delivery takes place.
10. The venue will obtain a “Townlink Radio” and will monitor this at all times that the venue is open for the sale of alcohol.
11. For delivery service supply of alcohol: No deliveries or supply of alcohol may take place if the time the supply takes place is later than the permitted hours for the supply of alcohol as shown on the Premises Licence.