Annex 2 - Conditions consistent with the Premises Operating Schedule
Conditions offered by applicant
Prevention of Crime and Disorder
CCTV will be in operation when the premises is open
Public Safety
We will ensure all safety measures are adhered to, to meet all licensing requirements
Prevention of Public Nuisance
We will ensure the public leave the premises in an orderly manner
The Protection of Children from Harm
We will call the police in the event a child comes to harm to ensure they leave the premises safely
Conditions consistent with the Operating Schedule Tool Kit
Prevention of Crime and Disorder
CCTV & Communication
1. I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left.
2. I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand.
3. I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises.
Notices
4. I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary.
(e.g. Customer Code of Conduct)
5. I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises.
6. I will display any conditions of entry to the premises in the vicinity of any entrance to the premises.
Litter and Waste
7. I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises
Lighting
8. I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.
Public Safety
Escape Routes
9. I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.
10. I will make sure that all exit doors are easily openable and do not require the use of a key, card, code or similar means
11. I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.
12. I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff.
13. I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).
14. I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut.
15. I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.
Safety Checks
16. Safety checks are carried out before the admission of the public or club members and guests; and details of such checks are kept in a Log-book.
Curtains, Hangings, Decorations and Upholstery
17. I will make sure that hangings, curtains and temporary decorations are maintained in a flame-retardant condition.
18. I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment.
19. I will make sure that Temporary decorations are not used without prior notification to the licensing authority/fire authority.
Fire Action Notices
20. I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.
Outbreaks of Fire
21. The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.
Loss of Water
22. I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted.
Access for Emergency Vehicles
23. Access for emergency vehicles is kept clear and free from obstruction
Disabled People
24. I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements;
First Aid
25. I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
Lighting
26. In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;
27. I will not alter Emergency lighting without prior notification to the Licensing Authority
28. In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes;
29. Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;
Temporary Electrical Installations
30. I will not provide temporary electrical wiring and distribution systems without
[notification to the licensing authority at least ten days before commencement of the work] or
[prior inspection by a suitably qualified electrician]; (delete as applicable)
Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).
31. I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.
32. I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.
Safety Certificates
33. I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request:
Building Electrical Installation
Emergency Lighting System
Fire Warning System
Gas boiler, calorifier or appliance
Oil fired boiler or appliance
Suspended ceilings
Portable fire fighting equipment
Temporary Electrical Installation
Public Liability Insurance
34. I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.
Alterations to the premises
35. I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence.
(N.B This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)
General
36. I will make free drinking water available at all times the premises is open to the public;
CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)
37. I will not use portable heating appliances on the premises;
38. I will not use any appliances utilising cylinders or containers of gas on the premises;
39. I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;
Prevention of Public Nuisance
Noxious smells
40. I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented.
41. Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.
Litter
42. I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site
43. I will make sure that receptacles for refuse storage are maintained in a clean condition.
44. I will make sure litter is regularly cleared from the vicinity of the premises
45. I will provide for the removal, within 24 hours of the finish of the event, of:
· All refuse (including litter picking across the site).
· Off site litter within one mile of the site along access and egress routes to the event
(Note: this is in respect of outdoor events only)
The Protection of Children from Harm
General
46. A crime prevention policy agreed by the police and local authority will be in place