Annex 2 - Conditions consistent with the Operating Schedule
Conditions offered by applicant
The Prevention of Public Nuisance
The premises will not operate music, entertainment or sale of alcohol
Public Safety
Fire regulations will be complied with
The Protection of Children from Harm
All food preparation and machinery will operate behind the servery bar and customer consuming area, beyond childrens reach
Conditions consistent with the Operating Schedule Tool Kit
CONDITIONS RELATING TO THE PREVENTION OF CRIME AND DISORDER
CCTV & Communication
| I will provide a means of two way communication to report incidents between the premises and the local police or CCTV monitoring centre. |
| I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order. |
| I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left. |
| I will ensure that any cameras covering the exterior of the premises are left to record for the duration of the tape and for a period not less than …. (please specify). (Where members of the public congregate outside the premises after they are closed) |
| I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand. |
| I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises. |
Notices
I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct) | |
Litter and Waste
I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises | |
Lighting
9. I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises. | |
ADDITIONAL MEASURES
Always avoid any disorder and help local authorities to prevent crime
Escape Routes
I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified. | |
| I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed. |
| I will make sure that all exit doors are easily openable and do not require the use of a key, card, code or similar means |
| I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept. |
| I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff. |
| I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors). |
| I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut. |
| I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous. |
Safety Checks
Safety checks are carried out before the admission of the public or club members and guests; and details of such checks are kept in a Log-book. | |
Curtains, Hangings, Decorations and Upholstery
I will make sure that hangings, curtains and temporary decorations are maintained in a flame-retardant condition. | |
| I will make sure that any upholstered seating meets on a continuous basis the pass criteria for smouldering ignition source 0, flaming ignition source 1 and crib ignition source 5 when tested in accordance with section 5 of Bs 5852:1990. |
| I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment. |
| I will make sure that Temporary decorations are not used without prior notification to the licensing authority/fire authority. |
Fire Action Notices
I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration. | |
Outbreaks of Fire
The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book. | |
Loss of Water
I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted. | |
Access for Emergency Vehicles
Access for emergency vehicles is kept clear and free from obstruction | |
Disabled People
I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements; | |
First Aid
I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises | |
| I will make sure that at least (please specify …..) trained first aider(s) will be on duty when the public are present |
Lighting
In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational; | |
| I will make sure that Fire safety signs are adequately illuminated; |
| I will not alter Emergency lighting without prior notification to the Licensing Authority |
| I will make sure that Emergency lighting batteries are fully charged before admission of the public; |
| In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes; |
| Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour; |
Temporary Electrical Installations
I will not provide temporary electrical wiring and distribution systems without [notification to the licensing authority at least ten days before commencement of the work] or [prior inspection by a suitably qualified electrician]; (delete as applicable) Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work). | |
| I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909. |
| I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use. |
Safety Certificates
39. | I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request: Building Electrical Installation Emergency Lighting System Fire Warning System Gas boiler, calorifier or appliance Oil fired boiler or appliance Suspended ceilings Portable fire fighting equipment Temporary Electrical Installation |
Public Liability Insurance
40. | I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request. |
Alterations to the premises
41. | I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence. (N.B This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works) |
Special Effects
42.I will make sure that the use of special effects or mechanical installation is arranged and stored so as to minimise any risk to the safety of the audience, performers and staff; | |
CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)
43.I will make sure that where tables and chairs are provided, clear gangways to exits are maintained; | |
44. | I will not use portable heating appliances on the premises; |
45. | I will not use any appliances utilising cylinders or containers of gas on the premises; |
46. | I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes; |
ADDITIONAL MEASURES
Always avoid any possibility to cause danger to Public Safety
Fully comply with current Fire Regulations
CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE
Noise and vibration
47. | I will make sure that Noise or vibration is not noticable at the façade of any noise sensitive premises; |
48. | I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises; |
49. | I will install and use a noise limiters on amplification equipment in accordance with guidance from the Council’s Environmental Health Officers; |
50. | I will display prominent, clear and legible notices at all exits requesting patrons to respect the needs of local residents and to leave the premises and the area quietly; |
51. | I will seek approval from the Licensing Authority (by means of a variation application) prior to the use of explosives, pyrotechnics and fireworks of a similar nature which could cause disturbance in surrounding areas |
52. | I will make sure that the placing of bottles into receptacles outside the premises takes place at times that will minimise disturbance to nearby properties; |
53. | I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with. |
54. | I will ensure that any ventilation system has suitable sound attenuation. |
55. | I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level. (Note: this may be more relevant at an outdoor event) |
Noxious smells
56.I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented. | |
57. | Ensure that receptacles for waste are emptied regularly to minimise nuisance smells. |
Light pollution
58. | I will ensure that flashing or particularly bright lights on or outside the licensed premises do not cause a nuisance to nearby properties, whilst balancing the need for lighting in the interests of prevention of crime and disorder. |
Litter
59.I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site | |
60. | I will make sure that receptacles for refuse storage are maintained in a clean condition. |
61. | I will make sure litter is regularly cleared from the vicinity of the premises |
62. | I will provide for the removal, within 24 hours of the finish of the event, of: All refuse (including litter picking across the site). Off site litter within one mile of the site along access and egress routes to the event (Note: this is in respect of outdoor events only) |
ADDITIONAL MEASURES
Premises will not operate music, entertainment or sell alcohol so public nuisance should be minimal.
CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM
ADDITIONAL MEASURES
Food preparation and all machinery operates behind the serving bar and away from the consuming area beyond the reach of children.
Annex 3 - Conditions attached after a hearing by the licensing authority - n/a