Annex 2 - Conditions consistent with the Premises Operating Schedule
Conditions offered by the applicant
CONDITIONS RELATING TO THE PREVENTION OF CRIME AND DISORDER
Door Supervisors
1. I will ensure that any Door Supervisors used are registered by the Security Industry Authority. (N.b. This is a mandatory condition where Door Supervisors are employed or used on a licensed premises)
CCTV & Communication
2. I will provide a means of two way communication to report incidents between the premises and the local police or CCTV monitoring centre.
3. I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order.
4. I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left.
5. I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand.
6. I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises.
Bottles and Glasses
7. I will ensure that drinks are only available for consumption from plastic vessels or toughened glass.
8. I will ensure that no drinks are available for consumption from glass bottles
9. Where glass bottles are used, they will be retained or disposed of on the premises.
10. No customers will be admitted, or permitted to leave when carrying open or sealed bottles or glasses
Restrictions on Drinking Areas
11. I will ensure that the consumption of alcohol is restricted to the areas identified on the plan attached to the operating schedule.
Capacity Limits
12. I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to 60.
Proof of Age Cards
13. I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age.
Drinks Promotions
14. I will adopt and comply with the British Beer and Pub Associations Guidelines on On-Trade Promotions.
Prohibited Substances
15. I will implement a policy agreed by the Police and local authority (for more information on this you can refer to the “Safer Clubbing Guide”)
Notices
16. I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary.
(e.g. Customer Code of Conduct)
17. I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises.
18. I will display any conditions of entry to the premises in the vicinity of any entrance to the premises.
Crime Prevention Schemes
19. I shall participate in the local pubwatch/nightsafe scheme operating in the Borough/District
Litter and Waste
20. I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises
Escape Routes
21. I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.
22. I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed.
23. I will make sure that all exit doors are easily openable and do not require the use of a key, card, code or similar means
24. I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.
25. I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff.
26. I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).
27. I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut.
28. I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.
Safety Checks
29. Safety checks are carried out before the admission of the public or club members and guests; and details of such checks are kept in a Log-book.
Fire Action Notices
30. I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.
Outbreaks of Fire
31. The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.
Disabled People
32. I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements;
First Aid
33. I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
34. I will make sure that at least 1 trained first aider will be on duty when the public are present
Lighting
35. In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;
36. I will make sure that Fire safety signs are adequately illuminated;
37. I will not alter Emergency lighting without prior notification to the Licensing Authority
38. I will make sure that Emergency lighting batteries are fully charged before admission of the public;
Temporary Electrical Installations
39. I will not provide temporary electrical wiring and distribution systems without [notification to the licensing authority at least ten days before commencement of the work] or [prior inspection by a suitably qualified electrician]; (delete as applicable)
Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).
40. I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.
Safety Certificates
The provision of certain documentation will assist in showing how you intend to meet the public safety licensing objective.
41. I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request:
Building Electrical Installation
Portable fire fighting equipment
Public Liability Insurance
42. I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.
Alterations to the premises
43. I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence.
(N.B This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)
Noxious smells
44. I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented.
45. Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.
Litter
46. I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site
47. I will make sure that receptacles for refuse storage are maintained in a clean condition.
48. I will make sure litter is regularly cleared from the vicinity of the premises
49. I will provide for the removal, within 24 hours of the finish of the event, of:
• All refuse (including litter picking across the site).
• Off site litter within one mile of the site along access and egress routes to the event
(Note: this is in respect of outdoor events only)
CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM
General
50. I will comply with Retailer Alert Bulletins issued by Portman Group
Note: This condition may be appropriate for licensed premises selling alcohol products in a manner that may appeal to or attract minors.
51. No person under the age of 18 shall be permitted on the licensed premises at any time whilst it is being used exclusively or primarily for the sale or supply of alcohol. Persons under the age of 18 will be permitted on the premises when the premises are being privately hired for a special event but each person under 18 must be accompanied at all times by at least 1 responsible adult. 1 adult cannot be the responsible adult for more than 4 children. Special events will be risk assessed on an individual basis and must comply with the premises special events policy
Conditions offered by applicant at variation stage (September 2012)
The Prevention of Crime and Disorder
1. Promoting the understanding of the social responsibilities associated with sale of alcohol
2. Entry and exit policies including responsible management of group admissions
3. Promotion of an active ‘wind down’ period eg. End regulated entertainment before end alcohol sales, alte night refreshment provided, lights up and music down, longer drinking up time
4. Table service and glass collection
5. Training on excluding disruptive customers, serving drunks and underage persons
6. To co-operate with Police requirements during football match days, taking consideration voluntary closure
Public Safety
1. There will be a capacity of 60 people and we will ensure that maximum occupancy figure is not exceeded
We will:
• Provide a seating area
• Maintain and update risk assessments
• Have consideration of British Standards
• Have a Safer Clubbing Policy in place
• Provide notification of use of special effects
The Prevention of Public Nuisance
1. We will exercise judgement and common sense to ensure that licensable activities do not cause problems to local residents
2. We will keep doors and windows shut and have double glazing acoustic lobbies
3. We will restrict times of delivery and when bottles are disposed of to reduce nuisance
4. We will display ‘Leave quietly’ notices
5. We will have policies in place eg. Door supervisors to remind people to leave quietly and advise of banning procedure if rowdy
6. We will provide low wattage lighting
7. We will service air conditioning
The Protection of Children from Harm
1. We will have text or pager links to the Police - with details of any requirements or obligations
Conditions agreed through mediation with Ipswich Borough Council’s Planning Department- as approved by committee
The use of the First Floor area for a proposed roof garden has been withdrawn.
No licensable activities are permitted on the First Floor area.
Conditions agreed through mediation with Suffolk Constabulary (September 2012)
1. a) CCTV WILL be provided in the form of a recordable system, capable of providing pictures of EVIDENTIAL QUALITY in all lighting conditions particularly facial recognition.
Cameras shall encompass all entrances and exits to the premises, fire exits, outside areas, and all areas where the sale/ supply of alcohol occurs.
b) Equipment MUST be maintained in good working order, be correctly timed and dated, recordings MUST be kept in date order, retained for a period of 28 days and handed to Police on demand.
c) The Premises Licence Holder must ensure at all times a DPS or appointed member of staff is capable and competent at downloading CCTV footage in a recordable and viewable format to the Police/Local Authority on demand.
d) The Recording equipment and tapes/discs shall be kept in a secure environment under the control of the DPS or other responsible named individual.
e) An operational daily log report must be maintained endorsed by signature, indicating the system has been checked and is compliant, in the event of any failings actions taken are to be recorded.
f) In the event of technical failure of the CCTV equipment the Premises Licence holder / DPS MUST report the failure to the Licensing authority or Police on contact number 101 immediately.
2. An incident book shall be kept and maintained on the premises at all times. The book shall detail in brief, incident of injury/ejection/refusals/drug misuse/seizure/age challenge. Such matters shall be timed, dated and signed by the author as soon as practicable and produced to Police/Authorised Licensing Officers on request.
3. The DPS and all other staff shall ensure that no customers take bottles, glasses or other drinking vessels off the premises.
4. Staff records with regards to Licensing accreditations and training shall be kept on the premises and produced to the Police and / or Authorised Local Authority Licensing Officers on request.
5. Signage shall be clearly displayed at the point of access and toilet areas in relation to Admission Policy, Age Policy, Drug Policy, and Dress Policy.
6. The premises will subscribe to the Townlink radio system.
7. That by use of either town-link radio or the 999 service or the 101 Police non-emergency number all incidents of ejection of persons from the premises must be notified to the Police at the time of happening or as soon as possible thereafter.
8. The Premises Licence Holder shall provide a secure deposit box on the licensed premises to retain any found or confiscated items, and will notify the Police of any items requiring safe disposal.
9. Where an offence of violence has been committed the premises management and/or staff will take all reasonable steps to identify the offender and pass the identity to the Police as soon as practicable. An incident book entry will be made on all occasions; timed, dated and signed by a member of staff.
10. All individuals subject to a local Pub Watch ban will be refused entry and excluded from the premises for the entire duration of their ban. All staff will be alerted to the banned persons by the Pub Watch representative and report any attempt that such persons make to gain access to the premises.
11. The premises will use Polycarbonate glass at all times.
12. A minimum of one SIA door staff will be employed from 2200hrs until close on Mondays and Thursdays.
13. A minimum of two SIA door staff will be employed from 2200hrs until close on a Friday nights.
14. A minimum of three SIA door staff will be employed from 2200hrs until close on Saturday nights.
15. There will be no entry or re-entry after midnight on a Monday or Thursday.
16. There will be no entry or re-entry after 00.30hrs Saturday am i.e. Friday nights trading.
17. There will be no entry or re-entry after 01.00hrs Sunday am i.e. from Saturday nights trading.
18. On arrival door staff will sign an attendance book detailing their name and SIA badge details. Door supervisors will be easily identifiable at all times by use of high visibility clothing/uniform.
19. At all times when door supervisors are on duty they shall monitor and manage the entrance/exit from the club to the smoking area.
20. The capacity in the premises shall be recorded by ticket/admission sale records, clicker, or other such counting device.
21. A search policy will be implemented, which will include a minimum ratio of one in ten customers being randomly searched upon entry to the licensed premises when door staff are employed.
22. To enhance the mandatory condition relating to an age verification policy, the premises licence holder will implement the ‘Challenge 25’ scheme, ensuring prominent signage is displayed throughout the premises and all staff are trained in its operation.
Annex 3 - Conditions attached after a hearing by the licensing authority
1. The licensee will ensure that noise or vibration does not constitute annoyance at the façade of any noise sensitive premises
2. A sound limiting device will be installed and maintained in the premises and all music amplification systems - whether permanent or temporary will be connected to it, to ensure that noise or vibration is not noticeable at the façade of any noise sensitive premises
3. The sound limiting device will be installed and calibrated to the satisfaction of an officer from the Ipswich Borough Council Environmental Protection Service