Suffolk County Council

Endeavour House, 8 Russel Road, IPSWICH, Suffolk, IP1 2BX

Completed application 050379 which is a Conversion (Grandfather Rights) for Premises Licence from 28/08/2015 to indefinite

Applicant(s)

Permitted Activities

• a performance of a play
• a performance of live music
• any playing of recorded music
• a performance of dance

Additional Conditions

• Annex 1 - Mandatory Conditions

   

   

  Where licence authorises the supply of alcohol

   

  (1) No supply of alcohol may be made under the premises licence-

  (a) at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

  (2) Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Where the licence authorises the exhibition of Films

   

  	(1) The admission of children to the exhibition of any film must be restricted in accordance with this section.
  	(2) Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.
  	(3) Where-
  	(a) the film classification body is not specified in the licence, or
  	(b) the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question,
  	admission of children must be restricted in accordance with any recommendation made by that licensing authority.
  	(4) In this section-
  	"children" means persons aged under 18; and
  	"film classification body" means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

  Door Supervision

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.

   

• Annex 2 - Conditions consistent with the Premises Operating Schedule

   

  Conditions offered by applicant

   

  General

  CCTV operates throughout the building

  Escape routes are marked

  If alcohol is served at a cost a Temporary Events Notice will be applied for

   

  The Prevention of Crime and Disorder

  CCTV

  Security staff will be on the premises 24hours a day

   

  Public Safety

  CCTV

  Capacity limits will be adhered to

  Public Safety Notices

  Public Liability Insurance

  Lighting

   

  Conditions consistent with the Operating Schedule Toolkit

   

  CONDITIONS RELATING TO THE PREVENTION OF CRIME AND DISORDER

   

  Door Supervisors

  I will use or employ door supervisors at all times when a licensable activity is being carried out and I consider them necessary to: Prevent the admission and ensure the departure from the premises of drunk and disorderly persons, without causing further disorder; Keep out excluded individuals (subject to court or pub watch bans)  Search and exclude persons suspected of carrying illegal drugs or offensive weapons; or Maintain an orderly queue outside the venue.

   

  CCTV & Communication

  I will provide a means of two way communication to report incidents between  the premises and the local police or CCTV monitoring centre.
  	I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order.
  	I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand.
  	I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises.

   

  Bottles and Glasses

  Where glass bottles are used, they will be retained or disposed of on the premises.

   

  Capacity Limits

  I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to: 1450. (Staff 1000, guests 450)
  	I will provide Door Supervisors to ensure that the capacity limit is enforced.

   

   

  Proof of Age Cards

  I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age.

   

  Prohibited Substances

  I will ensure that a secure deposit box is kept on the premises for the retention of confiscated items and ensure that the Police are advised of any items which require safe disposal.

   

  Notices

  I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct)

   

  Litter and Waste             

  I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises

   

  Lighting

  I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.

   

  CONDITIONS RELATING TO PUBLIC SAFETY

   

  Escape Routes

  I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.
  	I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed.
  	I will make sure that all exit doors are easily openable and do not require  the use of a key, card, code or similar means
  	I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.
  	I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).
  	I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut.
  	I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.

   

  Curtains, Hangings, Decorations and Upholstery

  I will make sure that hangings, curtains and temporary decorations are maintained in a flame-retardant condition.
  	I will make sure that any upholstered seating meets on a continuous basis the pass criteria for smouldering ignition source 0, flaming ignition source 1 and crib ignition source 5 when tested in accordance with section 5 of Bs 5852:1990.
  	I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment.
  	I will make sure that Temporary decorations are not used without prior notification to the licensing authority/fire authority.

   

  Fire Action Notices

  I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.

   

  Outbreaks of Fire

  The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.

   

  Loss of Water

  I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted.

   

  Access for Emergency Vehicles

  Access for emergency vehicles is kept clear and free from obstruction

   

  Disabled People

  I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements;

   

  First Aid

  I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises

   

  Lighting

  In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;
  	I will make sure that Fire safety signs are adequately illuminated;
  	I will not alter Emergency lighting without prior notification to the Licensing Authority
  	I will make sure that Emergency lighting batteries are fully charged before admission of the public;
  	In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes;
  	Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;

   

  Temporary Electrical Installations

  I will not provide temporary electrical wiring and distribution systems without  [notification to the licensing authority at least ten days before commencement of the work] or [prior inspection by a suitably qualified electrician];  (delete as applicable) Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).
  	I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.
  	I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.

   

  Safety Certificates

  40.

  I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request: Building Electrical Installation Emergency Lighting System Fire Warning System Gas boiler, calorifier or appliance Oil fired boiler or appliance Suspended ceilings Portable fire fighting equipment Temporary Electrical Installation

  Public Liability Insurance

  41.	I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.

   

  Alterations to the premises

  42.

  I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence. (N.B  This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)

   

  Special Effects

  43.I will make sure that the use of special effects or mechanical installation is arranged and stored so as to minimise any risk to the safety of the audience, performers and staff;
  44.	I will give prior notification to the Licensing and/or Fire Authority when I intend to use any of the following special effects:  Strobe lighting; Lasers; (see HSE Guide The Radiation Safety of lasers for display purposes [HS(G)95] and BS EN 60825;Safety of laser products)

   

  General

  45.	I will make free drinking water available at all times the premises is open to the public;
  46.	I will provide a chill out which is  cooler and quieter than the dancing areas;
  47.	I will make sure that staff on the premises monitor and record the number of patrons within the premises. (NB: this condition would not be relevant where there is no maximum capacity).

   

  THEATRES, CINEMAS, CONCERT HALLS & SIMILAR PLACES

  Premises used for closely seated audiences

   

  Attendants

  48.	The number of attendants on each floor in a closely seated auditorium will be as set out below:
  	Members of the audience present on a floor	Minimum number of attendants required to be present on that floor
  	1-100	One
  	101 - 250	Two
  	251 - 500	Three
  	501 - 750	Four
  	751 - 1000	Five
  	Each additional 250 persons (or part thereof)	One
  49.	I will make sure that attendants will be readily identifiable to the audience;
  50.	I will not use the premises for a closely seated audience except in accordance with seating plans.  A copy of the plan will be displayed at the premises;
  51.	I will make sure that no article are attached to the back of any seats  which reduce the clear width of seatways or cause a tripping hazard or obstruction;
  52.	I will keep a copy of any certificate relating to the design, construction and loading of any temporary seating available so that it can be shown to any authorised person on request

   

   

   

   

   

   

   

   

   

   

  Gangways

  53.I will make sure that sitting on floors is not permitted except where authorised in the premises licence;
  54.	I will make sure that waiting or standing is not permitted except in areas designated in the premises licence;
  55.	I will make sure that in no circumstances is anyone permitted to:- (i)  sit in any gangway; (ii) stand or sit in front of an exit; or (iii) stand or sit on any staircase including any landings;

   

  Balcony Fronts

  56.I will make sure that clothing or other objects are not placed over balcony rails or upon balcony fronts.

   

  Scenery

  57.I shall make sure that all scenery is maintained fire retardant

   

  Ceilings

  58.All ceilings in those parts of the premises to which the audience are admitted should be inspected by a suitable qualified person who will decide when a further inspection would be necessary and a certificate concerning the condition of the ceiling forwarded to the licensing authority.

   

  Seating

  59.I will make sure that all seats in the auditorium are, except in boxes accommodating not more than 8 persons, either securely fixed to the floor or battened together in lengths of not fewer than four or more than twelve. (NB: Where the potential audience exceeds 250)

   

  CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)

  60.I will make sure that where tables and chairs are provided, clear gangways to exits are maintained;
  61.	I will not use portable heating appliances on the premises;
  62.	I will not use any appliances utilising cylinders or containers of gas on the premises;
  63.	I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;

   

  CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE

   

  Noise and vibration

  64.I will make sure that Noise or vibration is not noticable at the façade of any noise sensitive premises;
  65.	I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises;
  66.	I will make sure that the placing of bottles into receptacles outside the premises takes place at times that will minimise disturbance to nearby properties;
  67.	I will make sure that during the final hour of opening the music is discernibly quieter;
  68.	I will not permit the playing of live or recorded music in garden areas of the premises after (please specify time here);
  69.	I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with.
  70.	I will ensure that any ventilation system has suitable sound attenuation.
  71.	I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level. (Note: this may be more relevant at an outdoor event)
  72.	I will ensure that no amplified sound (including public announcements) in connection with the event continues beyond the permitted hours of the entertainment. (Note: this may be more relevant at an outdoor event)

   

  Noxious smells

  73.	Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.

   

  Light pollution

  74.	I will ensure that flashing or particularly bright lights on or outside the licensed premises do not cause a nuisance to nearby properties, whilst balancing the need for lighting in the interests of prevention of crime and disorder.

   

  Litter

  75.I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site
  76.	I will make sure that receptacles for refuse storage are maintained in a clean condition.
  77.	I will make sure litter is regularly cleared from the vicinity of the premises
  78.	I will provide for the removal, within 24 hours of the finish of the event, of: All refuse (including litter picking across the site). Off site litter within one mile of the site along access and egress routes to the event (Note: this is in respect of outdoor events only)

   

  CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM

   

  General

  79.I will comply with Retailer Alert Bulletins issued by  Portman Group  Note: This condition may be appropriate for licensed premises selling alcohol products in a manner that may appeal to or attract minors.

   

  Access for children to licensed premises generally

  80.I will require that children under the age of 12 are accompanied by adults after 11pm in the evening. Note: The above condition may be appropriate for any premises NOT serving alcohol for consumption on the premises, but where the public are allowed on the premises after 11pm in the evening. Applicants wishing to allow access to premises to unaccompanied children under the age of 12 after 11pm should address in their operating plan their reasons and explain the steps that they intend to take to protect children from harm.

   

  Performances especially for children

  81.I will make sure that attendant(s) are stationed in the area(s) occupied by the children and in the vicinity of each exit, at a ratio of one attendant per 50 children (or part thereof);

   

  Children in performances

  82.I will make sure that the backstage facilities are large enough to accommodate safely the number of children taking part in any performance;
  83.	I will make sure that all chaperones and production crew on the show receive instruction on the fire procedures prior to the arrival of the children;
  84.	I will make sure that children performing in productions are kept under adult supervision at all times, including transfer from stage to dressing room and anywhere else on the premises;
  85.	I will make sure that children are accounted for at all times in case of an evacuation or emergency;

   

   

   

   

  Annex 3 - Conditions attached after a hearing by the licensing authority

   

  None

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Conditions yet to be entered.