University Campus Suffolk (Forecourt)

Waterfront Building, Neptune Quay, IPSWICH, Suffolk, IP4 1QJ

Completed application 050142 which is a Conversion (Grandfather Rights) for Premises Licence from 12/08/2015 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of a play
• an exhibition of a film
• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• the sale by retail of alcohol

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  Where licence authorises the supply of alcohol

   

  (1) No supply of alcohol may be made under the premises licence-

  (a) at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

  (2) Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Where the licence authorises the exhibition of Films

   

  	(1) The admission of children to the exhibition of any film must be restricted in accordance with this section.
  	(2) Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.
  	(3) Where-
  	(a) the film classification body is not specified in the licence, or
  	(b) the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question,
  	admission of children must be restricted in accordance with any recommendation made by that licensing authority.
  	(4) In this section-
  	"children" means persons aged under 18; and
  	"film classification body" means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

  Door Supervision

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.

   

• Annex 2 - Conditions consistent with the Premises Operating Schedule

   

  Conditions offered by applicant

   

  General

  UCS applies itself to supporting the 4 Licensing Objectives in it’s day to day management by:

  Continual monitoring of security

  Regular Health & Safety Inspections

  CRB checks on staff

  Security guards(SIA Licensed) in attendance on a daily basis 24 hours a day, 7 days a week

  Identity cards issued to all bone fide students and staff

   

  The Prevention of Crime & Disorder

  Regular police liaison meetings will be held between a nominated police officer, the UCS Director of Estates and Head of Facilities Management. These meetings include discussions on any proposed events that are described in the Licensing Act. The UCS Designated Premises Supervisor is the Head of Facilities Management

  Outdoor activities and events will not be approved for the enclosed area at the rear of the building; alcohol, glasses and bottles will be barred from transfer into this area

  When outdoor events are held on the plaza at the front of the building a clearly identified public pedestrian route between Fore Street and the Quay will be maintained

  CCTV surveillance to external spaces around the building is installed and is manned 24/7 by security staff within the building who monitor the CCTV screens

   

  Public Safety

  Areas excluded from the licensed entertainment are clearly marked or locked off where practicable

  Prospective access points are regularly inspected throughout the event, as are temporary hazard areas to ensure there is no unauthorised access, interference or use

   

  The Prevention of Public Nuisance

  All events are carefully managed to prevent overcrowding, abuse of facilities and undue noise

  SIA licensed security guards are on duty at the building 24/7 and will monitor events as required by the DPS

   

  The Protection of Children from Harm

  Age restrictions are applied where necessary and as required by statute

  CRB checks were made of all staff where necessary before they were employed in compliance with the regulatory requirements for education establishments

   

   

   

   

   

   

  Conditions consistent with the Operating Schedule Toolkit

   

  CONDITIONS RELATING TO THE PREVENTION OF CRIME AND DISORDER

   

  Door Supervisors

  	I will use or employ door supervisors at all times when a licensable activity is being carried out and I consider them necessary to: Prevent the admission and ensure the departure from the premises of drunk and disorderly persons, without causing further disorder; Keep out excluded individuals (subject to court or pub watch bans)  Search and exclude persons suspected of carrying illegal drugs or offensive weapons; or Maintain an orderly queue outside the venue.
  	I will ensure that any Door Supervisors used are registered by the Security Industry Authority. (N.b. This is a mandatory condition where Door Supervisors are employed or used on a licensed premises)
  	I will use or employ at least two door supervisors on each floor or tier, in addition to those located in any access/egress point, during the whole of the time any licensable activity takes place.
  	I will make sure that a female supervisor will be available if searches are to be conducted on female customers.
  	I will make sure that where there are 5 or more door supervisors, at least one of these will be female.

   

  CCTV & Communication

  I will provide a means of two way communication to report incidents between  the premises and the local police or CCTV monitoring centre.
  	I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order.
  	I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left.
  	I will ensure that any cameras covering the exterior of the premises are left to record for the duration of the tape and for a period not less than …. (please specify). (Where members of the public congregate outside the premises after they are closed)
  	I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand.
  	I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises.

   

  Restrictions on Drinking Areas

  I will ensure that the consumption of alcohol is restricted to the areas identified on the plan attached to the operating schedule.

   

  Capacity Limits

  I will provide Door Supervisors to ensure that the capacity limit is enforced.

   

  Proof of Age Cards

  I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age.

   

  Drinks Promotions

  I will adopt and comply with the British Beer and Pub Associations Guidelines on On-Trade Promotions.

   

  Prohibited Substances

  I will implement a policy agreed by the Police and local authority (for more information on this you can refer to the “Safer Clubbing Guide”)
  	I will ensure that a secure deposit box is kept on the premises for the retention of confiscated items and ensure that the Police are advised of any items which require safe disposal.

  Notices

  I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct)
  	I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises.
  	I will display any conditions of entry to the premises in the vicinity of any entrance to the premises.

   

  Litter and Waste             

  I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises

   

  Lighting

  I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.

   

  CONDITIONS RELATING TO PUBLIC SAFETY

   

  Escape Routes

  I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.
  	I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed.
  	I will make sure that all exit doors are easily openable and do not require  the use of a key, card, code or similar means
  	I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.
  	I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff.
  	I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).
  	I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut.
  	I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.

   

  Curtains, Hangings, Decorations and Upholstery

  I will make sure that any upholstered seating meets on a continuous basis the pass criteria for smouldering ignition source 0, flaming ignition source 1 and crib ignition source 5 when tested in accordance with section 5 of Bs 5852:1990.
  	I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment.

   

  Fire Action Notices

  I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.

   

  Outbreaks of Fire

  The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.

   

  Loss of Water

  I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted.

   

  Access for Emergency Vehicles

  Access for emergency vehicles is kept clear and free from obstruction

   

  Disabled People

  I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements;

   

  First Aid

  I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
  	I will make sure that at least 1 trained first aider will be on duty when the public are present
  	If more than one first aider is present, I will make sure that their respective duties are clearly defined

   

  Lighting

  In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;
  	I will make sure that Fire safety signs are adequately illuminated;
  	I will not alter Emergency lighting without prior notification to the Licensing Authority
  	I will make sure that Emergency lighting batteries are fully charged before admission of the public;
  	In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes;
  	Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;

   

  Temporary Electrical Installations

  I will not provide temporary electrical wiring and distribution systems without  [notification to the licensing authority at least ten days before commencement of the work] or [prior inspection by a suitably qualified electrician];  (delete as applicable) Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).
  	I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.
  	I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.

   

  Safety Certificates

  50.

  I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request:  Building Electrical Installation Emergency Lighting System Fire Warning System Gas boiler, calorifier or appliance Oil fired boiler or appliance Suspended ceilings Portable fire fighting equipment Temporary Electrical Installation

   

  Public Liability Insurance

  51.	I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.

  Alterations to the premises

  52.

  I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence. (N.B  This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)

   

  Special Effects

  53.I will make sure that the use of special effects or mechanical installation is arranged and stored so as to minimise any risk to the safety of the audience, performers and staff;

  54.

  I will give prior notification to the Licensing and/or Fire Authority when I intend to use any of the following special effects: Dry ice machines and cryogenic fog; Smoke machines and fog generators; Foam cannon/snow machine; Pyrotechnics, including fireworks; Real flame; Firearms; Motor vehicles; Strobe lighting; Explosives and highly flammable substances; Lasers; (see HSE Guide The Radiation Safety of lasers for display purposes [HS(G)95] and BS EN 60825;Safety of laser products)

   

  THEATRES, CINEMAS, CONCERT HALLS & SIMILAR PLACES

  Premises used for closely seated audiences

   

  Attendants

  55.	The number of attendants on each floor in a closely seated auditorium will be as set out below:
  	Members of the audience present on a floor	Minimum number of attendants required to be present on that floor
  	1-100	One
  	101 - 250	Two
  	Each additional 250 persons (or part thereof)	One
  56.	I will make sure that attendants are not engaged in any duties that would hinder the prompt discharge of their duties in the event of an emergency or entail their absence from the auditorium where they are on duty;
  57.	I will make sure that attendants will be readily identifiable to the audience;
  58.	I will not use the premises for a closely seated audience except in accordance with seating plans.  A copy of the plan will be displayed at the premises;
  59.	I will make sure that no article are attached to the back of any seats  which reduce the clear width of seatways or cause a tripping hazard or obstruction;
  60.	I will keep a copy of any certificate relating to the design, construction and loading of any temporary seating available so that it can be shown to any authorised person on request

   

  Gangways

  61.I will make sure that sitting on floors is not permitted except where authorised in the premises licence;
  	I will make sure that waiting or standing is not permitted except in areas designated in the premises licence;
  	I will make sure that in no circumstances is anyone permitted to:- (i)  sit in any gangway; (ii) stand or sit in front of an exit; or (iii) stand or sit on any staircase including any landings;

  Scenery

  I shall make sure that all scenery is maintained fire retardant

   

  Ceilings

  All ceilings in those parts of the premises to which the audience are admitted should be inspected by a suitable qualified person who will decide when a further inspection would be necessary and a certificate concerning the condition of the ceiling forwarded to the licensing authority.

   

  Seating

  I will make sure that all seats in the auditorium are, except in boxes accommodating not more than 8 persons, either securely fixed to the floor or battened together in lengths of not fewer than four or more than twelve. (NB: Where the potential audience exceeds 250)

   

  PREMISES USED FOR FILM EXHIBITIONS

  Attendants - premises without a staff alerting system

  	The following number of attendants will be present during film exhibitions (as set out in the tables below):
  	Number of members of the  audience present on the premises	Minimum number of attendants  required to be on duty
  	1-250	Two

   

  Lighting

  68.	I will make sure that the level of lighting in the auditorium is as great as possible, consistent with the effective presentation of the film.  This will normally be in compliance with BS CP 1007 (Maintained Lighting for Cinemas);

   

  CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)

  69.I will make sure that where tables and chairs are provided, clear gangways to exits are maintained;
  70.	I will not use portable heating appliances on the premises;
  71.	I will not use any appliances utilising cylinders or containers of gas on the premises;
  72.	I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;

   

  CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE

   

  Noise and vibration

  73.	I will make sure that Noise or vibration is not noticable at the façade of any noise sensitive premises;
  74.	I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises;
  75.	I will seek approval from the Licensing Authority (by means of a variation application) prior to the use of explosives, pyrotechnics and fireworks of a similar nature which could cause disturbance in surrounding areas
  76.	I will make sure that the placing of bottles into receptacles outside the premises takes place at times that will minimise disturbance to nearby properties;
  77.	I will make sure that during the final hour of opening the music is discernibly quieter;
  78.	I will not permit the playing of live or recorded music in garden areas of the premises after (please specify time here);
  79.	I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with.
  80.	I will ensure that any ventilation system has suitable sound attenuation.
  81.	I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level. (Note: this may be more relevant at an outdoor event)
  82.	I will ensure that no amplified sound (including public announcements) in connection with the event continues beyond the permitted hours of the entertainment. (Note: this may be more relevant at an outdoor event)

   

  Noxious smells

  83.I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented.
  84.	Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.

   

  Light pollution

  85.	I will ensure that flashing or particularly bright lights on or outside the licensed premises do not cause a nuisance to nearby properties, whilst balancing the need for lighting in the interests of prevention of crime and disorder.

   

  Litter

  86.I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site
  87.	I will make sure that receptacles for refuse storage are maintained in a clean condition.
  88.	I will make sure litter is regularly cleared from the vicinity of the premises

   

  CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM

   

  General

  89.	I will comply with Retailer Alert Bulletins issued by  Portman Group  Note: This condition may be appropriate for licensed premises selling alcohol products in a manner that may appeal to or attract minors.
  90.	A crime prevention policy agreed by the police and local authority will be in place;
  91.	I will implement a  proof of age policy agreed by the police and local authority;  Note: Proof of age cards are dealt with in the pool of conditions relating to the crime and disorder objective. However, it may be appropriate to consider the production of proof of age cards to ensure that appropriate checks can be made where the presence of children is restricted by age at certain time.

   

  Cinemas

  92.	Where films are classified by the film classification body, (British Board of Film Classification) I will make sure that children (persons under 18) are only admitted in accordance with the classification of the film:  U - Universal - suitable for audiences aged 4 years and over; PG - Parental Guidance - some scenes may be unsuitable for young children; 12A - viewing by persons aged 12 years or older or persons younger than 12 when accompanied by an adult; 15 - viewing by persons aged 15 years and over; 18 - viewing by persons aged 18 years and over;
  93.	I will make sure that, immediately before each exhibition of a film classified by the BBFC, there is a reproduction of the certificate of the Board for at least five seconds so as to be easily ready by all persons in the auditorium or, as regards a trailer advertising a film, a statement approved by the Board indicating the classification of that film;
  94.	Where the Licensing Authority has made a recommendation on the restriction of admission of children to a film, I will make sure that notices are displayed both inside and outside the premises so that persons are aware of the classification;
  95.	I will make sure that a representation or written statement of the terms of any certificate given by the British Board of Film Classification is shown on the screen immediately before the showing of any film to which it relates and the representation or statement shall be shown for at least 5 seconds and in a form large enough for it to be read from any seat in the auditorium.
  96.	Where the admission to film performances is restricted by age, I will display a notice to the effect below:  PERSONS UNDER THE AGE OF (INSERT APPROPRIATE AGE) CANNOT BE ADMITTED TO ANY PART OF THE PROGRAMME Where the films of different categories form part of the same programme, the notice shall refer to the oldest age restriction Note:  This condition does not apply to members of staff under the relevant age while on-duty provided that the prior written consent of the person’s parent or legal guardian has first been obtained.

   

  Access for children to licensed premises generally

  97.

  I will require that children under the age of 12 are accompanied by adults after 11pm in the evening. Note: The above condition may be appropriate for any premises NOT serving alcohol for consumption on the premises, but where the public are allowed on the premises after 11pm in the evening. Applicants wishing to allow access to premises to unaccompanied children under the age of 12 after 11pm should address in their operating plan their reasons and explain the steps that they intend to take to protect children from harm.

   

  ADDITIONAL: Considerations may be appropriate when a cast includes large numbers of children, in addition to the requirements in the Children (Performances) Regulations 1968

   

   

  Conditions as agreed through mediation with Suffolk Police Constabulary

   

  1.              All Door Supervisors to be SIA licensed; they shall clearly and openly display their licence and use a fluorescent armband

   

  2.              Door Supervisors shall operate an internal radio system to ensure the safety of students, staff and the public in the vicinity of the premises

   

  3.              The installed CCTV equipment shall be maintained in good working order and monitored whenever the premises is open for business (usually 24/7). Operability checks will be performed prior to the start of a licensable activity. Any repairs required to the system shall be carried out expeditiously within 72 hours of the CCTV equipment ceasing to operate correctly

   

  4.              Recordings from the CCTV system shall be retained for a minimum of 28 days before re-cording and when requested shall be provided for inspection by the Suffolk Constabulary

   

  5.              Where the event includes the supply of alcohol a drinking up period of 30 minutes shall be allowed prior to the end of the time stated on the licence

   

  6.              In support of the Challenge 21 Scheme where there is reason to suspect an individual may be under 21 years of age a proof of ID will be required

   

  7.              In support of the Challenge 21 Scheme a ‘refusal book’ will be kept at the premises and maintained at all times. This will be provided to police and all other Responsible Authorities on request

   

   

  Conditions as agreed through mediation with Ipswich Borough Council’s Environmental Protection department

   

  1.              There shall be no performance (including plays, concerts, the playing of amplified or non-amplified music) in the outside area denoted within the blue line marked on the plan after 21:00 hours on any day of the week

   

  2.              UCS will exercise care in selecting the type of artist and the equipment they use in order to minimise noise disturbance to local residents

   

   

  Annex 3 - Conditions attached after a hearing by the licensing authority

   

  1.              No amplified music is permitted in the Premises’ licensed outside area at any time on any day

   

  2.              No off licence sales can be made from the Premises after 23.00 hours on any day

   

  3.              The conditions offered by the Applicant at Appendix 3 in response to Suffolk Constabulary’s representation are all imposed on the licence subject to the replacing of the word ‘expeditiously’ at paragraph 3 with the words ‘within 72 hours of the CCTV equipment ceasing to operate correctly’

   

  4.              When any activity, event or engagement is held at the Premises and finishes after 6pm and involves any of the licensable activities granted under the licence, the Applicant shall clearly display notices at all exits from the Premises (and in appropriate places in the Premises’ licensed outside area when any such activities, events or engagements have taken place outside) to request patrons to leave the Premises quietly to minimise any potential disturbance to local residents

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Conditions yet to be entered.