Annex 2 - Conditions consistent with the Premises Operating Schedule
Conditions carried over from Embedded Restrictions - Licensing Act 1964:
1. Permitted Hours
Alcohol shall not be sold or supplied except during permitted hours.
In this condition, permitted hours means:
a) On weekdays, other than Christmas Day, Good Friday or New Year’s Eve, 10 a.m. to11 p.m.
b) On Sundays, other than Christmas Day or New Year’s Eve, noon to 10.30 p.m.
c) On Good Friday, noon to 10.30 p.m.
d) On Christmas Day, noon to 3 p.m. and 7 p.m. to 10.30 p.m.
e) On New Year’s Eve, except on a Sunday, 10 a.m. to 11 p.m.
f) On New Year’s Eve on a Sunday, noon to 10.30 p.m
g) On New Year’s Eve from the end of permitted hours on New Year’s Eve to the start of permitted hours on the following day.
Restrictions
The above restrictions do not prohibit:
a) during the first twenty minutes after the above hours the consumption of the alcohol on the premises;
b) during the first twenty minutes after the above hours, the taking of the alcohol from the premises unless the alcohol is supplied or taken in an open vessel;
c) during the first thirty minutes after the above hours the consumption of the alcohol on the premises by persons taking meals there if the alcohol was supplied for consumption as ancillary to the meals;
d) consumption of the alcohol on the premises or the taking of sale or supply of alcohol to any person residing in the licensed premises;
e) the ordering of alcohol to be consumed off the premises, or the despatch by the vendor of the alcohol so ordered;
f) the sale of alcohol to a trader or club for the purposes of the trade or club;
g) the sale or supply of alcohol to any canteen or mess, being a canteen in which the sale or supply of alcohol is carried out under the authority of the Secretary of State or an authorised mess of members of Her Majesty’s naval, military or air forces;
h) the taking of alcohol from the premises by a person residing there; or
i) the supply of alcohol for consumption on the premises to any private friends of a person residing there who are bona fide entertained by him at his own expense, or the consumption of alcohol by persons so supplied; or
j) the supply of alcohol for consumption on the premises to persons employed there for the purposes of the business carried on by the holder of the licence, or the consumption of alcohol so supplied, if the liquor is supplied at the expense of their employer or of the person carrying on or in charge of the business on the premises.
2. Credit Sales
Alcohol shall not be sold or supplied unless it is paid for before or at the time when it is sold or supplied, except alcohol sold or supplied:
a) with and for consumption at a meal supplied at the same time, consumed with the meal and paid for together with the meal;
b) for consumption by a person residing in the premises or his guest and paid for together with his accommodation;
c) to a canteen or mess.
Source Section 166 Licensing Act 1964
3. Children in Bar (No Children’s Certificate)-
No person under fourteen shall be in the bar of the licensed premises during the permitted hours unless one of the following applies:
a) He is the child of the holder of the premises licence.
b) He resides in the premises, but is not employed there.
c) He is in the bar solely for the purpose of passing to or from some part of the premises which is not a bar and to or from which there is no other convenient means of access or egress.
d) The bar is in railway refreshment rooms or other premises constructed, fitted and intended to be used bona fide for any purpose to which the holding of the licence is ancillary.
In this condition “bar” includes any place exclusively or mainly used for the consumption of alcohol. But an area is not a bar when it is usual for it to be, and it is, set apart for the service of table meals and alcohol is only sold or supplied to persons as an ancillary to their table meals.
Source Section 168,171 and 201 Licensing Act 1964
Conditions carried over from Embedded Restrictions - Special Hours Certificate:
Where a special hours certificate is in force on all or certain days, replace the permitted hours condition for those days with the following:
1. Subject to the following paragraphs, the permitted hours on weekdays shall extend until two o’clock in the morning following [or, if an earlier hour is specified in the special hours certificate, that hour], except that-
a) the permitted hours shall end at midnight . . . on any day on which music and dancing is not (or, in the case of casino premises, gaming facilities are not) provided after midnight; and
b) on any day that music and dancing end (or, in the case of casino premises, gaming ends) between midnight and two o’clock in the morning, the permitted hours shall end when the music and dancing end or, as the case may be, when the gaming ends;
2. In relation to the morning on which summer time begins, paragraph (1) of this condition shall have effect-
a) with the substitution of references to three o’clock in the morning for references to two o’clock in the morning [or one hour following the hour actually specified in the certificate where the certificate currently requires closure between 1 a.m. and 2 a.m.]
3. Except on Sundays immediately before bank holidays, the permitted hours on Sundays shall extend until thirty minutes past midnight in the morning following [or, if an earlier hour is specified in the special hours certificate, that hour], except that-
a) the permitted hours shall end at midnight on any Sunday on which music and dancing is not (or, in the case of casino premises, gaming facilities are not) provided after midnight;
b) where music and dancing end (or, in the case of casino premises, gaming ends) between midnight on any Sunday and thirty minutes past midnight, the permitted hours on that Sunday shall end when the music and dancing end or, as the case may be, when the gaming ends.
4. On Sundays immediately before bank holidays, the permitted hours shall extend until 2 a.m. in the morning following, except that-
a) the permitted hours shall end at midnight on any Sunday on which music and dancing is not (or, in the case of casino premises, gaming facilities are not) provided after midnight;
b) where music and dancing end (or, in the case of casino premises, gaming ends) between midnight on any Sunday and 2 a.m., the permitted hours on that Sunday shall end when the music and dancing end or, as the case may be, when the gaming ends.
For casino premises:
5. The sale of alcohol must be ancillary to the use of the premises for gaming facilities and substantial refreshment.
For other premises
6. The sale of alcohol must be ancillary to the use of the premises for music and dancing and substantial refreshment.
Conditions carried over from Embedded Restrictions - Supper Hours Certificate:
Where a supper hours certificate is in place under s. 68, add (depending on whether one or both of the extensions in square brackets have been granted):
“Alcohol may be sold or supplied [for one hour following the end of permitted hours and][on Christmas day, between 3 p.m. and 7 p.m.] to persons taking table meals in the premises in a part of the premises usually set apart for the service of such persons and for consumption by such a person in that part of the premises as an ancillary to his meal. For other purposes or in other parts of the premises the permitted hours shall continue to apply.”
Source Section 68 Licensing Act 1964
Conditions carried over from Public Entertainment Licence Ipswich Borough Council Special Conditions:
The premises may be kept open for public entertainment between the hours of 02.00 am and 03.00 am on the Saturday following Friday and the Sunday following Saturday when the premises have been open to 02.00 am by virtue of a Special Hours Certificate
Under 18 events are to be by ticket only
Police are to be informed on Under 18 events well in advance
For Under 18 events, doors are to be open at 19.15 pm to avoid queuing
To make safety barriers outside the premises more effective, safe and secure
To provede a supervised ‘chill-out’ area
No alcohol-licensed facilities will be available in any part of the premises when they are used for Under 18 events
Conditions carried over from Public Entertainment Licence Ipswich Borough Council Standard Conditions:
The following conditions shall apply to all public entertainment licences issued by the Council and the licensee is responsible for ensuring that these conditions are complied with. The conditions apply only to licences issued for music, dancing or other entertainment of a like kind or for sports entertainment, and not to open-air musical entertainment on private land. Application may be made to vary the conditions, to make structural alterations to the premises or to transfer the licence, but not less than 28 days notice in writing must be given to the Council, the Chief Officer of Police and the Fire Authority of any application.
General Definitions
“agency staff”
Any person not directly employed by the licensee but engaged by the licensee to manage, control or supervise the premises.
“attendant”
Any person (which might include the licensee or a door supervisor) primarily engaged, used or employed on the premises for the safe and efficient running of the premises and who, in a form and manner prescribed by the Council, is readily identifiable to the public.
“authorised officer”
Any person authorised in writing by the Council to act in relation to the relevant statutory provisions.
“chief officer of police”
The chief constable for Suffolk
“Council”
Ipswich Borough Council
“door supervisor”
Any person (which might include the licensee primarily engaged, used or employed on the premises to vet, regulate and control persons entering and leaving the premises or engaged, used or employed in the supervision of patrons once inside the premises to ensure the maintenance of good order, public safety and internal security.
“emergency lighting”
Lighting obtained from a source independent of the general supply for the premises, which is provided to assist the public, performers and staff to leave the premises without the aid of the normal lighting.
“entertainment”
Entertainment by way of music, singing, dancing or other entertainment of the like kind, to which members of the public are admitted.
“fire authority”
Suffolk County Council
“hypnotism”
Hypnotism includes hypnotism, mesmerism and any similar act or process which produces or is intended to produce in any person any form of induced sleep or trance in which the susceptibility of the mind of that person to suggestion or direction is increased or intended to be increased but does not include hypnotism, mesmerism and any similar act or process which is self-induced (s 6 Hypnotism Act 1952).
“lap dancing”
Dancing for the entertainment of a person or persons, which takes place in close proximity to the person(s) being entertained and during which a dancer removes an item or items of their clothing and for which payment is made.
“licensee”
The person or persons to whom the Council has granted the licence and in whose name it appears.
“nominated person”
A responsible person over the age of 18 nominated in writing by the licensee and notified in writing to the Council to conduct the public entertainment in the absence of the licensee, to assume responsibility for complying with the licence conditions in the absence of the licensee, and to control or supervise the premises. Such written nomination shall be available at all times for inspection by the Council’s authorised officers or by the police.
“noise”
means any sound which is undesired by the recipient and includes vibration.
“normal lighting”
All lighting, other than emergency lighting, permanently installed in those parts of the premises to which the public have access, including decorative lighting but excluding lighting installed solely for advertising purposes.
“premises”
The building or any part of the building described in the licence issued by the Council and including any means of ingress and egress and any forecourt, yard or other place used in connection with any entertainment.
“public”
Members of the public who are admitted to the premises whether on payment or not.
“public entertainment licence”
An entertainments licence granted under paragraph 1 of Schedule 1 to the Local Government (Miscellaneous Provisions) Act 1982
“risk assessment report”
A report required by the Council, which indicates (a) that the workplace and premises have been examined to identify any risks and hazards; and (b) what action (if any) has to be taken in order to reduce, minimise or negate the risks and hazards identified.
“small community premises”
Premises such as, or similar to, church halls, chapel halls, village halls and parish halls, in respect of which the maximum permitted persons on the premises, will not exceed 300.
“sports entertainment licence”
An entertainments licence granted under paragraph 2 of Schedule 1 to the Local Government (Miscellaneous Provisions) Act 1982
“theatre licence”
A licence granted under the Theatres Act 1968 for the public performance of stage plays.
PART I
(a) GENERAL CONDITIONS
1. Management of the Premises
1.1 Responsibility of licensee.
1.1.1 the licensee is personally responsible for the management of the premises, including the actions of any agency staff, although he may, on occasions when he is not present, discharge that responsibility through a nominated person.
1.1.2 the licensee, or the nominated person, shall
() be in charge of and be on the premises during the whole of the time that entertainment is provided while members of the public are on the premises;
() not engage in any activities which will prevent him from exercising general supervision of the premises;
(c) ensure that when the public are on the premises an adequate number of attendants/Registered Door Supervisors as specified in writing by the Council are on duty and that, if the Council does not specify a particular number of attendants, an adequate number of attendants will be on duty if there is compliance with the numbers set out in the following table:
Number of attendees | Number of attendants |
1 - 250 | 2 |
251 - 500 | 3 |
501 - 750 | 4 |
751 - 1000 | 6 |
1001 - 1250 | 9 |
1251 - 1500 | 10 |
1501 - 2000 | 12 |
(d) ensure that all attendants are properly trained and instructed in the safe and efficient running of the premises and effectively carry out their duties;
(e) ensure that a notice, in a format prescribed by the Council, is displayed as requested, indicating that the premises are licensed for public entertainment;
(f) ensure that all entertainments stop immediately and the public be required to leave the premises in the event of any situation arising which is likely to prejudice public safety; and
() have absolute responsibility for ensuring compliance with all conditions attached to the licence.
(h) ensure that all attendants are clearly identified (for example by a uniform) to the public.
1.1.3 the licensee must be satisfied that any nominated person is aware of the conditions of the licence and understands the need for them to be complied with.
1.2 Log Books
1.2.1 the licensee must keep on the premises log books, in a format prescribed by the Council, which are
(a) kept in a safe and secure place;
(b) accurate and up to date;
() bound and consecutively numbered; and
() available for inspection (see 8. Entry and Inspection note, 8.3)
and kept for a minimum of 12 months since the date of last entry or for such longer period as the Council may require.
1.2.2 four separate log books shall be kept:
(a) a Door Supervisors Incident Log Book, in which shall be recorded the date any incidents take place at the licensed premises, the name, address and telephone number of any person who is involved with the incident including the calling of the police and any police action taken (see 9 Door Supervisors)
(b) an Entertainment Log Book, in which shall be recorded the date any entertainment takes place at the licensed premises, the name, address and telephone number of any person who promotes or organises the entertainment, and the date of the booking of the entertainment.
(c) a Fire Log Book, in which shall be recorded, before it is used on any day for public entertainment, details of the inspection of all exits and exit routes, fire drills and any outbreaks of fire, and of the testing of fire alarms, fire fighting equipment and emergency lighting, together with the initials of the person making the entry. (see 4. Fire Safety).
(d) a Door Supervisor Log Book, which shall comprise two distinct parts:
(i) a part recording the name, address, telephone number and registration number of any door supervisor employed in respect of the premises, the name, address and telephone number of any employer of the supervisor (other than the licensee), and details of training undertaken by the door supervisor;
(ii) a part recording the name and registration number of any door supervisor, dates and times of commencement and finishing of work, signature of the door supervisor in respect of both, and details of any incident in which the door supervisor is involved, including the calling of the police and any police action taken (see 9. Door Supervisors).
2. Conduct of Premises
2.1 The licensee or nominated person shall ensure that any noise emanating from the premises shall not
(a) cause any injury to the health of persons present on the premises; or
(b) cause annoyance or nuisance to occupiers of premises in the vicinity.
2.2 The licensee or nominated person shall take all reasonable steps to prevent annoyance or nuisance by persons leaving the premises and shall undertake such monitoring, if any, in this respect as may be required by the Council.
2.3 The licensee shall ensure that nothing shall take place on the premises which
(a) is likely to cause disorder or breach of the peace;
(b) is likely to be lewd or obscene ;
(c) involves unlawful betting or gaming;
(d) involves drugs misuse; or
(e) any other unlawful activity.
2.4 No person shall be refused admission to the premises on the grounds of age (unless an age-related event or the premises are licensed premises which will be subject to the Licensing Act 1964 or licensed premises with conditions attached to their Liquor Licence), sex (unless a single-sex event), sexual orientation, disability, race, colour, religion, or ethnic or national origins and the management shall comply with all race relations, equal opportunities and anti-discrimination legislation.
3. Use of Premises
3.1 Written Consent
Unless specifically covered by the licence, the licensee is required in the following instances:
(i) to obtain the written consent of the Council, for which application must be made in writing in a form prescribed by the Council not less than 28 days (or such other period as the Council may specify in particular circumstances) prior to the hearing of the application;
(ii) to forward, at the same time that application is made to the Council for written consent, a copy of the application to the Chief Officer of Police and the Fire Authority; and
(iii) to comply with any conditions attached to such consent.
(a) any exhibition, demonstration or performance of hypnotism on any person;
(b) any striptease, lap dancing or similar performance given on the premises;
(c) any public entertainment provided at the premises at hours or on days other than those permitted by the licence;
(d) any public entertainment not usually carried out on the premises or which involves special effects or special risks;
(e) any use on the premises of portable heating or cooking appliances;
(f) any keeping or storage on the premises of combustible or inflammable materials or substances; and
(g) any temporary structure constructed or used on the premises.
3.2 Sunday Entertainments
See Supplemental General Condition 10.1
3.3 Small Community Premises
Conditions may be varied at the discretion of the Council where public entertainments take place in small community premises.
4. Fire Safety
4.1 Procedure in event of fire
4.1.1 the licensee shall be responsible for staff training in respect of fire precautions and fire and evacuation procedures, and a record staff training shall be kept in the Fire Log Book. Training shall include:
(a) the action to be taken on discovering a fire and on hearing the fire alarm;
(b) raising the alarm and calling the fire service;
(c) the location and use of fire fighting equipment;
(d) knowledge of escape routes;
(e) knowledge of the method of operating any special escape door fastenings; and
(f) evacuation of the building to an assembly point at a place of safety.
4.1.2 Notices shall be displayed at suitable positions on the premises stating in concise terms the action to be taken on discovering a fire and on hearing the fire alarm.
4.1.3 External access provided for emergency vehicles shall be kept free from obstruction at all times.
4.1.3 Any outbreaks of fire, however slight, must be reported immediately to the fire service by dialling 999 or 112 and details recorded in the Fire Log Book (see 1. Management of Premises, 1.2 Log Books).
4.1.5 All exits and exit routes shall be clearly indicated by notices as approved by the Council and in accordance with the relevant Regulations and kept free from obstruction at all times. (see also condition 5.2.1)
4.2 Fire hazards and fire precautions
4.2.1 Stoves, open fires and heating appliances shall be effectively fixed and (where appropriate) guarded, and portable heating or cooking appliances shall not be used except with the consent of the Council (see 3. Use of Premises, 3.1 Written Consent).
4.2.2 No combustible or flammable materials or substances shall be kept or stored on the premises except with the consent of the Council (see 3. Use of Premises, 3.1 Written Consent).
4.2.3 Furniture and fittings, and the décor and fabric of the building, shall have the necessary fire retardant qualities in accordance with current standards.
4.2.4 No laser beams (pyrotechnics or real flame), strobe lights, explosives, flammable or smoke-producing agents, toxic or hazardous substances and any similar entertainment involving special effects or special risks shall be used on the premises except with the consent of the Council (see 3. Use of Premises, 3.1 Written Consent).
4.2.5 Electrical or gas installations, equipment and apparatus shall not cause any fire risk or danger of electric shock or explosion and shall comply with the relevant Regulation.
4.2.6 Any fire alarm and fire fighting equipment, including sprinklers, provided shall be maintained in efficient working order and tested at least annually to the satisfaction of the Council and the fire authority, with details of tests recorded in the Fire Log Book (see 1. Management of Premises, 1.2 Log Books).
4.2.7 Fire drills and staff training must be conducted at intervals specified by the Council and details recorded in the Fire Log Book by the person conducting the drill (see 1. Management of Premises, 1.2 Log Books).
4.2.8 A system of emergency lighting, independent of the normal lighting of the premises, shall be provided and shall illuminate all escape routes. The system shall operate automatically on failure of the normal lighting or be on at all times, and shall be maintained in efficient working order and tested at specified intervals to the satisfaction of the Council and the fire authority, with details of tests recorded in the Fire Log Book (see 1. Management of Premises, 1.2 Log Books).
4.2.9 the licensee shall comply with all reasonable fire precaution and safety measures that may be required by the Council and/or the fire authority.
4.2.10If, before the Licence was granted, the licensee was notified by the fire authority that they required alterations to the premises to be made then the licensee must not allow the premises to be used for any entertainment until those requirements have been met.
4.2.11 The licensee must ensure that socket outlets for use with temporary or portable electrical equipment on any performance area is protected by an RCCB, installed and maintained as part of the fixed wiring.
The RCCB device must:
be designed to operate if the earth leakage current exceeds 0.03 amps
have a maximum operating time of 30 milliseconds
incorporate a test button
comply with current British Standards and codes of practice
be clearly labelled as to its intended usage.
In respect of this condition a certificate from an independent and suitably qualified electrical contractor confirming that the electrical installations comply with the British Standards requirement must be forwarded to the Council within six months of the date of renewal of the licence.
4.2.12 every year the licensee must send the Council a certificate by an independent and suitably qualified electrician confirming that the electrical installations at the premises comply with 4.2.11.
5. General Safety
5.1 Numbers present
5.1.1 The number of persons admitted to the premises on any one occasion shall not exceed the maximum permitted number stated in the licence (such number to be inclusive of staff on the premises) and overcrowding in any part of the premises so as to interfere with the safety or comfort of the public shall not be permitted.
5.1.2 The licensee shall employ a suitable method of determining the number of persons on the premises at any one time to ensure that the maximum permitted number is not exceeded.
5.1.3 The licensee shall ensure that a notice, in a format prescribed by the Council, is displayed in a prominent position so as to be visible and easily understood at the entrance to the premises, indicating the maximum number of persons that in total may be present on the premises. Where the Council has specified numbers for particular parts of the premises, the licensee shall ensure that notices, in a format prescribed by the Council, are displayed at the entrance to those parts, indicating the maximum number of persons that may be present there at any one time.
5.2 Means of escape
5.2.1 All exits and exit routes shall be inspected prior to the premises opening for public entertainment. Details of the inspections shall be recorded in the Fire Log Book. (see also condition 4.1.5)
5.2.2 all exit doors shall at all times when the public are on the premises:
(a) be kept unlocked and have any removable fastenings removed;
(b) be secured in the open position if they do not open in the direction of exit; and
(c) if fitted with panic bolts, be conspicuously marked “PUSH BAR TO OPEN”, and such bolts shall have been tested and be in good working order, and shall open the door with horizontal pressure on the crossbar.
5.2.3 Such special arrangements as may be necessary shall be made for the escape of disabled persons.
5.3 Premises, fixtures and fittings
5.3.1 Gangways, exit routes and steps shall be maintained in good order with non-slippery and even surfaces, and edges of steps and stairways shall be conspicuously marked if required by the Council.
5.3.2 Accommodation for a closely seated audience shall be provided in accordance with current standards relating to the provision of seating.
5.3.3 All floor coverings, handrails, ramps and protective barriers shall be secured and maintained so that they will not in any way be a source of danger.
5.3.4 Where appropriate, a test shall be carried out by an independant and suitably qualified person and a certificate of examination submitted to the Council annually or at such other intervals as the Council may in writing require for:
(a) ceilings and;
(b) boilers
and shall be accompanied by a risk-assessment report in respect of the premises.
5.3.5 Prior to any public entertainment taking place at the premises, the licensee shall take out a reasonable level of public liability insurance[…]
5.3.6 Any passenger-lift installation or escalator shall be maintained and inspected at least every six months by a competent lift engineer and a certificate by such engineer indicating that the whole installation is in a safe and efficient working order shall be submitted to the Council annually.
5.3.7 If, before the Licence was granted, the licensee was notified by any of the Council’s environmental health officers that they required alterations to the premises to be made then the licensee must not allow the premises to be used for any entertainment until those requirements have been met.
5.4 Health & Safety and Food Safety legislation
5.4.1 The licensee shall comply with all requirements of Health and Safety at Work legislation, Regulations and Codes of Practice, including all necessary risk-assessments, and with all requirements of Food Safety legislation.
5.4.2 The licensee shall ensure that there is free and unrestricted access to cold drinking water at all times and without charge, and that bottled water and soft drinks are available at the bar(s).
5.4.3 The drinking water must comply with the current standards for drinking water quality and, if drinking water fountains/points are provided, these should be clearly marked “drinking water”.
5.4.4 the licensee must set aside part of the premises as a cooling off area where people wishing to take a break from the entertainment are permitted to sit quietly away from the entertainment. (see also special condition 13.3)
5.5 First Aid
5.5.1 The licensee shall ensure that at all times there is at least one suitably trained first aider, who shall be responsible for first aid, on duty when the public are present. If more than one suitably trained first aider is present on the premises, each person’s responsibilities shall be clearly identified.
.
5.5.2 the licensee shall ensure that at all times an adequate and appropriate supply of first aid equipment and materials is available on the premises.
5.6 Closed circuit television cameras
5.6.1 Closed circuit television camera (CCTV) equipment shall, if required by the Council, be provided and installed on and/or in the vicinity of the premises. CCTV equipment used shall be of the type that indicates on the recording the date and time of the recording.
5.6.2 Equipment shall be maintained in good working order and recordings kept in date order, numbered consecutively and retained according to the Council’s requirements.
6 Heating, lighting and ventilation
6.1 All parts of the premises shall be kept properly and sufficiently heated, lit and ventilated to the satisfaction of the Council. Proper and sufficient lighting will include the provision of a system of emergency lighting as required by Condition 4.2.8.
6.2 Where ventilation is by air conditioning or other mechanical means, such system shall be maintained in good working order.
7. Sanitation
7.1 Adequate and separate toilet accommodation shall be
(a) maintained for both sexes, free of charge,
(b) kept clean and in proper working order, and
(c) inspected at hourly [or other specified period] intervals whilst the premises are open to the public.
7.2 Suitable washing facilities in toilet accommodation shall be provided, including provision and maintenance of an adequate supply of hot water, toilet paper in holders or dispensers, soap and suitable hand drying facilities.10
8. Entry and Inspection
8.1 The police, the fire authority and authorised officers of the Council shall be allowed to enter the premises at all reasonable times in order for them to ensure compliance with these conditions.
8.2 A copy of the licence and any special conditions shall be displayed in a conspicuous position on the premises and be available at all times for inspection by police, the fire authority and authorised officers of the Council.
8.3 All log books kept on the premises (see 1. Management of Premises, 1.2 Log Books) shall be available for inspection at all times by the police, the fire authority and authorised officers of the Council.
8.4 The licensee and any other person present on the premises shall give all reasonable assistance to the police, the fire authority and authorised officers of the Council to enable them to discharge any of their functions in relation to entry and inspection.
9. Door Supervisors
9.1 The following conditions shall apply where any door supervisor, whether or not required by the Council, is employed in respect of the premises.
9.2 The licensee shall not cause or permit any door supervisor to be employed in respect of the premises except with the prior written consent of the Council (see 3. Use of Premises, 3.1 Written Consent), and the licensee shall have absolute responsibility for ensuring unauthorised door supervisors are not employed in respect of the premises.
9.3 The licensee shall, within three days of any door supervisor ceasing to be so employed in respect of the premises, notify the Council in writing of the supervisor’s last working day and the reason(s) for cessation of employment (if known).
9.4 The licensee shall ensure that all door supervisors, at all times when they are on duty, wear an identity badge, conspicuously displayed and in a form and manner prescribed by the Council.
9.5 The licensee shall maintain, in a format prescribed by the Council, an accurate and up-to-date log book in respect of door supervisors employed in respect of the premises (see 1. Management of Premises, 1.2 Log Books), in which any incidents involving door supervisors are recorded.
9.6 The licensee shall, within three days, notify the Council in writing of any door supervisor suspected of knowingly providing false information either in the Door Supervisors Log Book or otherwise, and shall suspend immediately the door supervisor from working, unless the Council gives written consent for working to continue.
9.7 The licensee shall ensure that every door supervisor signs and dates an undertaking that, whilst discharging their duties, they will not be in possession of or use any weapon, controlled drug or alcohol. The licensee shall take reasonable steps to ensure door supervisors comply with this undertaking and shall notify the Council of any breaches of undertaking.
9.8 The licensee shall require door supervisors to give their written consent to the licensee obtaining, from either the Council or the Chief Officer of Police, details of any criminal convictions, criminal charges pending and other information which, in the view of either the Council or the Chief Officer of Police, might render the door supervisor unsuitable to be engaged in respect of the premises.
9.9 The licensee shall produce the written consent referred to in section 9.8 if required to do so by the police or authorised officers of the Council.
PART II
(a) CONDITIONS RELATING TO PARTICULAR ENTERTAINMENTS
(i) Hypnotism
11.1(H) The following conditions shall apply in relation to any consent given for an exhibition, demonstration or performance (hereafter “performance”) of hypnotism.
11.2 (H) Publicity
(a) no poster, advertisement or programme for the performance that is likely to cause public offence shall be displayed, sold or supplied by or on behalf of the licensee either at the premises or elsewhere;
(b) every poster, advertisement or programme for the performance, which is displayed, sold or supplied shall include, clearly and legibly, the following statement:
“Volunteers, who must be aged 18 or over, can refuse at any point to continue taking part in the performance.”
11.3 (H) Insurance
The performance shall be covered by public liability insurance to a level of at least £2 million. The hypnotist must provide evidence of this to the local authority if requested; and it must be available for inspection at the performance.
11.4 (H) Physical arrangements
() the means of access between the auditorium and the stage for participants shall be properly lit and free from obstruction;
(b) a continuous white or yellow line shall be provided on the floor of any raised stage at a safe distance from the edge. This line shall run parallel with the edge of the stage for its whole width. The hypnotist shall inform all subjects that they must not cross the line while under hypnosis, unless specifically told to do so as part of the performance.
11.5 (H) Treatment of audience and subjects
(a) before starting the performance the hypnotist shall make a statement to the audience, in a serious manner, identifying those groups of people who should not volunteer to participate in it; explaining what volunteers might be asked to perform; informing the audience of the possible risks from embarrassment or anxiety; and emphasising that subjects may cease to participate at any time they wish. The following is a suggested statement, which might be amended as necessary to suit individual styles as long as the overall message remains the same:
“I shall be looking for volunteers aged over 18 who are willing to be hypnotised and participate in the show. Anyone who comes forward should be prepared to take part in a range of entertaining hypnotic suggestions but can be assured that they will not be asked to do anything which is indecent, offensive or harmful. Volunteers need to be in normal physical and mental health and I must ask that no-one volunteers if they have a history of mental illness, are under the influence of alcohol or other drugs or are pregnant.”
() no form of coercion shall be used to persuade members of the audience to participate in the performance. In particular, hypnotists shall not use selection techniques which seek to identify and coerce onto the stage the most suggestible members of the audience without their prior knowledge of what is intended. Any use of such selection techniques (e.g. asking members of the audience to clasp their hands together and asking those who cannot free them again to come onto the stage) shall only be used when the audience is fully aware of what is intended and that participation is entirely voluntary at every stage;
() if volunteers are to remain hypnotised during an interval in the performance, a reasonable number of attendants as agreed with the licensing authority shall be in attendance throughout to ensure their safety;
11.6 (H) Prohibited actions
(a) the performance shall be so conducted as not to be likely to cause offence to any person in the audience or any hypnotised subject;
() the performance shall be so conducted as not to be likely to cause harm, anxiety or distress to any person in the audience or any hypnotised subject. In particular, the performance shall not include:-
() any suggestion involving the age regression of a subject (i.e., asking the subject to revert to an earlier age in their life; this does not prohibit the hypnotist from asking subjects to act as if they were a child etc);
() any suggestion that the subject has lost something (e.g., a body part) which, if it really occurred, could cause considerable distress;
(iii) any demonstration in which the subject is suspended between two supports (so called “catalepsy”);
(iv) the consumption of any harmful or noxious substance;
(v) any demonstration of the power of hypnosis to block pain (e.g., pushing a needle through the skin);
(c) the performance shall not include the giving of hypnotherapy or any other form of treatment.
11.7(H) Completion
(a) all hypnotised subjects shall remain in the presence of the hypnotist and in the room where the performance takes place until all hypnotic suggestions have been removed.
(b) all hypnotic or post-hypnotic suggestions shall be completely removed from the minds of the subjects and the audience before the performance ends. All hypnotised subjects shall have the suggestions removed both individually and collectively and the hypnotists shall confirm with each of them that they feel well and relaxed (the restriction on post-hypnotic suggestions does not prevent the hypnotist telling subjects that they will feel well and relaxed after the suggestions are removed).
() the hypnotists shall remain available for at least 30 minutes after the show to help deal with any problems that might arise. (Such help may take the form of reassurance in the event of headaches or giddiness but this condition does not imply that the hypnotist is an appropriate person to treat anyone who is unwell.)
11.8(H) Authorised access
Where a constable, or an authorised officer of the licensing authority or the fire authority has reason to believe that a performance is being, or is about to be, given he may enter the venue with a view to seeing whether the conditions on which approval for the performance was granted are being complied with.
(ii) Striptease, lap dancing and similar entertainment
11.1(S) The following conditions shall apply in relation to any consent given for a performance of striptease, lap dancing or similar entertainment and there shall be agreed in writing with the Council
(a) activities that may take place;
(b) designated areas where those activities may take place; and
(c) arrangements for restricted access to the dressing room, which shall be maintained at all times whilst the agreed activities are taking place and until such time as all performers using the dressing room have evacuated it.
11.2(S) the agreed activities may only take place between such hours as may be agreed in writing with the Council.
11.3(S) the agreed activities shall be given only by the performers and no audience participation shall be permitted.
11.4(S) Performers shall be aged not less than 18 years.
11.5(S) Performers shall only perform on the stage area, to seated customers or in such other areas of the licensed premises as may be agreed in writing with the Council.
11.6(S) Whilst the agreed activities are taking place, no person under the age of 18 shall be allowed onto that part of the premises and a clear notice shall be displayed at each entrance to the premises in a prominent position so that it can be easily read by persons entering the premises on the following terms: -
“No person under 18 years will be admitted”
11.7(S) The Licensee shall not permit the display outside of the premises of photographs or other images that indicate or suggest that striptease or similar entertainment takes place on the premises and which may be offensive.
(iii) Sports entertainments
11.1(SE) The layout of the premises, including all seating and standing areas for spectators, shall be to the satisfaction of the Council and shall be such as to minimise any risk on injury to persons present on the premises.
11.2(SE) Where the Council specifies the number of participants for a particular sports entertainment, that limit shall not be exceeded.
11.3(SE) As regards any structure to be used in connection with the sports entertainment, the licensee or nominated person shall ensure that it is
(a) installed in a position approved in writing by the Council,
(b) constructed to the satisfaction of the Council,
(c) constructed of non-inflammable materials,
(d) sufficiently stable, and
(e) positioned so that no member of the public occupies any seat within 2.5 metres of it.
11.4(SE) If barriers are required by the Council, they shall be erected in such positions and be of such construction as specified in writing by the Council.
11.5(SE) Dressing room accommodation and washing facilities for participants shall be provided to the satisfaction of the Council.
11.6(SE) No glasses, crockery or cutlery shall be in the auditorium whilst any sports entertainment is taking place.
11.7(SE) As regards any water sports entertainments, members of staff adequately trained in rescue and life safety procedures (whose number shall be specified in writing by the Council) shall be stationed and remain within the vicinity of the water whilst the premises are open to the public.
PART III
(a) CONDITIONS RELATING TO PARTICULAR PREMISES
(i) Night clubs and similar dance venues
13.1 (NC) Reduction in the supply of drugs
The licensee shall ensure that:
(a) outer clothing, pockets and bags of those entering the premises are searched by a trained Door Supervisor of the same sex in cases where there is reasonable suspicion that drugs are being carried;
(b) a clearly visible notice is placed advising those attending the premises that it is a condition of entry that customers agree to being searched and that the police will be informed if anyone is found in possession of controlled substances or weapons;
(c) security arrangements are sufficient to discourage the sale and consumption of drugs;
(d) customers known to have been previously convicted of criminal offences relating to drugs are excluded;
(e) there is liaison with the police to consider what steps might be taken to assist with surveillance at the premises, including the installation of video surveillance equipment to monitor activity; and
(f) the advice of the police is sought on procedures for keeping records of incidents and making such records available for inspection.
13.2 (NC) Drugs Information
The licensee shall liase with local drug agencies to develop a drugs prevention strategy for the venue and shall, on request, provide them with assistance and access to the premises.
13.3 (NC) Cooling off/Quiet Areas
The licensee shall provide quiet areas and ‘cooling off’ facilities in accordance with the requirements of the Council (see also condition 5.4.4)
(ii) Late Night premises trading beyond 3.00 a.m.
13.1(LN) the licensee shall provide rest facilities, with adequate seating, which are cooler, quieter and separate from the main dance areas.
13.2(LN) The licensee shall ensure that an adequate number of door supervisors are present in the rest facilities area at all times to prevent overcrowding.
Conditions carried over from Ipswich Borough Council Cinema Licence:
Maximum Permitted Numbers
Cinema 1 - 221 persons
Cinema 2 - 40 persons
Control and Conduct of Premises
1. The licensee shall take all reasonable precautions for the safety of the public and the employees and shall retain control over all parts of the premises.
2. The licensee, or some responsible person nominated by the licensee in writing for the purpose shall be in charge of and at the premises during the whole time that they are in use under the licence. This nomination shall be continuously available for inspection. The person so nominated in charge shall not be engaged on any duties which would prevent that person exercising general supervision.
3. The licensee shall maintain good order at the premises.
4. Authorised officers of the Council shall, on proof of identity, be admitted immediately at all times to all parts of the premises.
Conditions Relating to the Showing of Films
5. All references to the British Board of Film Censors shall also be construed as reference to the British Board of Film Classification.
No film shall be exhibited unless
(a) it has received a `U`, `PG` (`A`), `12`, `15` (`AA`) or `18`
(`X`) Certificate of the British Board of Film Censors; or
(b) it is a current newsreel which has not been submitted to the
British Board of Film Censors.
6. No person under the age of 18 years shall be admitted to any exhibition at which there is to be shown any film which has received an `18` (`X`} certificate from the British Board of Film Censors after the 1st day of July 1970.
7. No person under the age of 16 years shall be admitted to any exhibition at which there is to be shown any film which has received an `18` (`X`) certificate from the British Board of Film Censors on or before the 1st day of July 1970.
8. No person under the age of 15 years shall be admitted to any exhibition at which there is to be shown any film which has received a `15` (`AA`) certificate from the British Board of Film Censors.
9. No person under the age of 12 years shall be admitted to any exhibition at which there is to be shown any film which has received a `12` certificate from the British Board of Film Classification.
10. Notwithstanding the conditions herein before contained, a film may be exhibited, or persons, or any class of persons, may be admitted thereto if the permission of the Licensing Authority is first obtained and any conditions of such permission are complied with.
11. A representation or written statement of the terms of any certificate given by the British Board of Film Censors shall be shown on the screen immediately before the showing of any film to which it relates and the representation or statement shall be shown for long enough and in a form large enough for it to be read from any seat in the auditorium.
12. There shall be prominently exhibited at each public entrance whenever the premises are open to the public a notice indicating in tabular form in clear bold letters and figures:-
(a) the title of each film to be shown on that day, other than
trailers and films of less than five minutes duration;
(b) the approximate times of commencement of each such film;
(c) whether each such film has received a `U`, `PG`, `A`, `12`,
`15`, (`AA`) or `18` (`X`) certificate from the British Board
of Film Censors; and
(d) the effect of `U`, `PG` (`A`), `12`, `15` (`AA`) or `18`
(`X`) certificates in relation to the admission of persons
under the age of 18 years, as follows:-
CATEGORY `U` - Passed for general exhibition
CATEGORY `PG` (`A`) - Passed for general exhibition but
parents/guardians are advised that the
film contains material they might prefer children under 15 years not to
see.
CATEGORY `12` - Passed as suitable only for exhibition
to persons of 12 years and over. When a programme includes a `12` film no person under 12 years can be admitted.
CATEGORY `15` (`AA`) - Passed as suitable only for exhibition
to persons of 15 years and over. When a programme includes a `15` (`AA`) film no persons under 15 years can be admitted.
CATEGORY `18` (`X`) - Passed as suitable only for exhibition
to adults. When a programme includes an `18` (`X`) film no persons under 18 years can be admitted except to films having an `X` certificate granted before 1 July 1970, when the age shall be 16 years which fact shall be displayed in accordance with Condition
13. The nature of any certificate received in respect of a film from the British Board of Film Censors shall be clearly indicated by the letter or figures `U`, `PG` (`A`) `12`, `15` (`AA`) or `18` (`X`) in any advertisement of the film displayed at the premises.
14. No advertisement displayed at the premises of a film to be exhibited at the premises shall depict as a scene of incident in the film any scene or incident which is not included in the film as certified by the British Board of Film Censors or approved for exhibition by the Licensing Authority, as the case may be.
15. Where the Licensing Authority have given notice in writing to the Licensee of the premises objecting to an advertisement on the ground that, if displayed, it would offend against good taste or decency or be likely to encourage or incite to crime or to lead to disorder or to be offensive to public feeling, that advertisement shall not be displayed at the premises except with the consent in writing of the Licensing Authority.
16. Where the Licensing Authority have given notice in writing to the Licensee of the premises prohibiting the exhibition of a film on the ground that it contains matter which, if exhibited, would offend against good taste or decency or would be likely to encourage or incite to crime or to lead to disorder or to be offensive to public feeling, that film shall not be exhibited in the premises except with the consent in writing of the Licensing Authority.
17. No child under 15 years of age shall be admitted to the premises if the Licensing Authority notify the Licensee that there is an excessive prevalence of infectious disease in the district.
18. No cinematograph exhibition shall be given on Christmas Day.
19. No person shall be employed by any employer on Sunday in connection with a cinematograph exhibition or any other entertainment or exhibition given therewith who has been employed on each of the six previous days either by that employer in any occupation or by any other employer in connection with similar entertainments or exhibitions.
20. The Cinema may be opened and used for the purpose of cinematograph exhibitions between the hours of 9.00 a.m. and 12.00 midnight only from Sunday to Saturday.
21. The Cinema may be opened and used for the purpose of cinematograph exhibitions from 12.00 midnight to 2.30 am on up to 2 occasions per week only, not including Sundays.
Supply of Certificates of Inspection
22. The licensee shall ensure that all electrical installations are inspected at least once a year by a competent electrical engineer and a certificate stating the conditions of the installations shall after each inspection be submitted to the licensing authority.
23. The licensee shall ensure that all ceilings in those parts of the premises to which the public have access shall be inspected by a competent person at least once every five years and a certificate stating the condition of the ceilings shall, after each inspection be submitted to the licensing authority.
Fire Safety Requirements
ATTENDANTS
24. The Cinematograph (Safety) Regulations (Para 4) relating to attendants shall apply to this licence. The following number of attendants shall be present in the Film Theatre.
Cinema 1 Cinema 2
Under 100 persons - 1 1 at all times
Over 100 persons - 2
Children's Matinees - 3
Attendants shall be made fully aware of the position of exits, operation of emergency lighting and fire fighting equipment, and be able to give full assistance in evacuating the premises in the case of an emergency. Such attendants should also be readily available to members of the public in the event of such an emergency.
EXITS
25. Whilst the public are present, exit doors should only be secured in such a manner that they can be immediately and easily opened on pressure from within.
26. Where panic bolts are used, the doors shall be marked "PUSH BAR TO OPEN" in clear, legible lettering, not less than 50mm high immediately above the operating bar.
27. The panic bolts fitted to exit doors should be painted in a conspicuous colour.
28. All exit doors shall be so maintained to open easily and fully.
29. All exit doors should be maintained free from obstruction at all times when the premises are occupied.
30. All gangways, exitways and the treads of steps and stairways, shall be maintained with non-slippery and even surfaces.
31. All corridors, escape routes and circulation areas shall be kept free from combustible storage.
32. Fire resisting doors fitted with self closing devices shall be maintained closing at all times and shall not be provided with any means by keeping them in an open position.
33. All security devices on final exit doors shall be removed whilst the premises are occupied by members of the public and all padlocks removed when premises are occupied by public or staff.
34. On those occasions when disabled or handicapped persons are present on the premises, such special arrangements as may be necessary in the circumstances shall be made, so as to enable all persons to leave the premises safely in the event of a fire.
FIRE ALARM AND EMERGENCY PUBLIC ADDRESS SYSTEM
35. The fire alarm shall be maintained, tested and examined in accordance with the Servicing Section of BS.5839, Part 1, 1988 and shall be tested or examined whenever so required by the appropriate Authority. The results of all tests and examinations shall be recorded in the log book.
36. The Fire Alarm system consists of automatic smoke detection in all rooms, cinema auditoria and projection box with an audible alarm covering the whole building and visual alarms in the auditoria.
37. On discovering a fire the person concerned shall immediately sound the Fire Alarm by activation of the nearest break glass fire alarm call point.
The projectionist on hearing the alarm will ensure the screening ceases immediately and the house lights are raised. The cinema ushers will advise customers to make their way to the nearest exit as quickly and quietly as possible and follow instructions from staff.
LIGHTING
38. The emergency lighting shall be maintained in effective working order and always available for use. The emergency lighting batteries shall be tested or examined whenever so required by the appropriate authority and by a competent person at regular intervals not exceeding six months and the results of such tests certified by a competent engineer.
Artificial lighting shall be operative during the whole of the time it may be required to facilitate escape from the premises and shall be effectively maintained in good working order.
39. All "EXIT" signs shall be illuminated at all times, by the normal lighting and emergency lighting.
FIRE FIGHTING EQUIPMENT
40. All portable fire fighting equipment shall be maintained in efficient working order.
41. Portable fire extinguishers shall be examined at least once annually and tested, by a competent person, in accordance with the current British Standard Code of Practice.
42. The date of such tests shall be clearly marked on the extinguisher or on stout tabs attached thereto
43. Hose reels shall be examined at least once annually and tested by a competent person in accordance the current British Standard Code of Practice.
FIRE INSTRUCTIONS AND STAFF PROCEDURES
44. All staff members, or persons employed shall be instructed and trained to ensure that they understand the fire precautions and the action to be taken in the event of fire. This shall include persons engaged on regular duties, outside normal working hours (e.g. Cleaners) The aim shall be to ensure that all staff receive instruction and training appropriate to their responsibilities in the event of an emergency. Instruction and training generally shall provide for the following:-
a) The action to be taken upon discovering a fire;
b) The action to be taken upon hearing the fire alarm;
c) Raising the alarm, including the location of fire alarm call points;
d) The correct method of calling the Fire Brigade;
e) The location and use of fire fighting equipment;
f) Knowledge of the escape routes;
g) Appreciation of the need to close all doors at the time of fire and on hearing the fire alarm;
h) Isolating power supplies where appropriate;
i) Evacuation of the building.
In addition to the above, certain categories of staff shall be instructed and trained in any matters peculiar to their particular responsibilities at the time of a fire. Examples are:-
a) Department Heads;
b) Telephonists
45. All members of the staff shall each receive a personal copy of prepared written instructions, and initially shall receive two periods of at least half an hour of verbal instructions given by a competent person. Such instruction shall include details of how to call the Fire Brigade.
These two periods shall be given within one month. In the case of newly engaged staff, this shall be as soon as possible after appointment.
46. A record of the training and instruction given and exercise held shall be entered in the Log Book and shall include the following matters:-
(i) Date of the instruction, or exercise;
(ii) Duration;
(iii) Name of the person giving the instruction;
(iv) Names of the persons receiving the instruction;
(v) Nature of instruction, or exercise.
47. Instruction shall be given frequently by a competent person, at such intervals as will ensure that all employed persons are instructed preferably twice and in all cases at least once in each period of twelve months.
Exercises, which may be combined with the instruction given above shall be carried out once in every period of 6 months and shall take the form of a walk over the escape routes checking fire doors, the positions of fire alarms, fire equipment and emergency lighting.
48. One specific person shall be made responsible for organising staff training and for co-ordinating the actions of the staff in the event of fire. Effective arrangements shall be made for a nominal deputy to be available to carry out the above duties.
DISABLED PERSONS
49. All staff who could be expected to aid the evacuation of disabled persons should receive training from a competent person, based on written instructions, on appointment and at least once, and preferably twice in each twelve month period. A practice fire drill in which at least one person, in a wheelchair, is assisted to a place of safety should be carried out at least 12 monthly.
LOG BOOK
50. Log Books shall be kept in which there shall be recorded details of tests, examinations and fire drill instruction. The Log Book must be readily available for inspection as and when required.
ELECTRICAL SYSTEM
51. The electrical installation shall at all times comply in every respect with the Regulations for the Electrical Equipment for Buildings, prescribed from time to time by the Institution of Electrical Engineers.
DRAPES
52. All drapes, curtains or similar hangings shall be of such material or be so treated that they will not readily catch fire.
53. No combustible decorations or effects shall be used in the premises except by permission of the Licensing Authority.
54. Any additional drapes, curtains etc to be provided in the premises shall be of such material or so treated that they will not catch fire.
FURNITURE
55. Existing foam filled furniture should be regularly inspected to ensure that provided coverings are maintained in a satisfactory condition and that interior foam filling is not exposed. Upholstered furniture should only contain those filling materials specified in the Furniture and Furnishings (Fire Safety Amendment) Regulations 1989.
GENERAL
56. Portable appliances burning liquified petroleum gas or fuel oil shall not be used in the building whilst members of the public are present.
57. Liquified petroleum gas cylinders shall not be stored or used within the building whilst members of the public are present.
58. The wall and ceiling lining shall be maintained to that standard requires by the Building Regulations in force at that time, whether or not they apply to the premises.
59. No cars shall be parked in such a manner as to restrict or obstruct the means of escape provided from the premises.
NOTES : For the purposes of this licence the Cinema refers to the whole cinema complex and not any individual screen.
The relevant current regulations are:-
The Cinematograph (Safety) Regulations, 1955 SI 1955 No1129
The Cinematograph (Safety) (Amendment) Regulations, 1982 SI 1982 No1856
The licensees attention is drawn to the need to comply with the current regulations made by the Secretary of State under the Cinemas Act 1985.
Conditions carried over from Justices’ Licence:
S68 Supper Hours Certificate applicable to Restaurant only
S77 Special Hours Certificate applicable to Exhibition Hall, Banquet Room, Main Hall, Corn Exchange, Balcony and Upper Foyer, Council Chamber, Library, Rooms 1 & “ on Upper Ground, and former Gatsby Restaurant only.
Annex 3 - Conditions attached after a hearing by the licensing authority
None