Ipswich Borough CouncilLicensing

Town Hall & Corn Exchange

King Street, IPSWICH, Suffolk, IP1 1EG

Completed application 063020 which is a Variation Application for Premises Licence from 11/06/2019 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• an indoor sporting event
• a boxing or wrestling entertainment
• provision of late night refreshment
• the sale by retail of alcohol
• a performance of a play
• an exhibition of a film
• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  Licensing Act 2003 - Where licence authorises the supply of alcohol

   

  1.                            No supply of alcohol may be made under the premises licence-

  (a)               at a time when there is no designated premises supervisor in respect of the               premises licence, or

  (b)               at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  2.              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Door Supervision

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.

  Where the licence authorises the exhibition of Films

   

  1.              The admission of children to the exhibition of any film must be restricted in accordance with this section.

   

  2.              Where the film classification body is specified in the licence, unless subsection (3) (b) applies, admission of children must be restricted in accordance with any recommendation made by that body.

   

  3.              Where-               (a)               the film classification body is not specified in the licence, or

  (b)               the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question, admission of children must be restricted in accordance with any recommendation made by that licensing authority.

   

  4.              In this section- "children" means persons aged under 18; and "film classification body" means the person or persons designated as the authority  under section 4 of the Video Recordings Act 1984 (c.39)  (authority to determine suitability of video works for classification).

   

   

  The Licensing Act 2003 (Mandatory Licensing Conditions)

  (Amendment) Order 2014

   

  (1)               The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)               In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

   

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

   

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

   

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

   

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

   

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  (3)                The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  (4)                (1)  The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

   

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

   

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

   

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  (5)                The responsible person must ensure that-

   

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

   

  (6)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  (7)              In this condition:-

   

  a.              “permitted price” is the price found by applying the formula P = D + (D x V), where-

  (i)              P is the permitted price,

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  b.              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  c.              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)              the holder of the premises licence,

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  d.              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  e.              “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  (8)              Where the permitted price would not be a whole number of pennies, the permitted price shall be taken to be the price rounded up to the nearest penny.

   

  (9)              1) Where the permitted price on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

   

  2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

• Annex 2 - Conditions Consistent with the premises operating schedule.

   

  General

   

  By working with our partners including the police to promote and provide safe to attend events, within a controlled environment organisers/supervisors will have in place a suitable system to monitor and control the premises to ensure capacity of 5,500 is not exceeded.

   

  Prevention of Crime and Disorder

   

  All drinks will be served in plastic or paper drinks containers. No glass containers will be sold or given to the public.

   

  Measures utilising Security Operatives to prevent open bottles or other drinks containers being carried beyond the licensed premises will be put in place.

   

  Pre-discussion and sharing of ESMP and Risk Assessments with the Emergency Services, particularly the Police.

   

  Security to be deployed in accordance with minimum levels recommended in the Purple Guide.

   

  There shall be no drinks promotions.

   

  No sale of Beer/Lager beyond 6.5% ABV, or wine beyond 15% ABV shall be made.

   

  No bar staff under the age 18 years shall be employed.

   

  All bar staff shall be briefed by the DPS, Responsible Person or Personal Licence Holder on licensing legislation and event policies prior to the site opening.

   

  SIA registered security staff shall monitor sale of alcohol points at all times.

   

  There shall be a zero tolerance drugs policy in operation.

   

  Use of appropriate numbers of stewards/security at access/egress points and other appropriate locations.

   

  Search procedures will be conducted as detailed in the Security Briefing Plan.

   

  There shall be lighting of the event arena during the hours of darkness.

   

  Information shall be made available to the public concerning locking vehicles / not leaving belongings unattended.

   

  Public Safety

   

  Access for emergency vehicles will be maintained around the licensed premise and event site area.

   

  Adequate medical provision shall be made for the public.

   

  Use of any smoke machines, special effects & pyrotechnics will be fully risk assessed and details will be provided in advance to Ipswich Borough Council Compliance for pre-approval.

   

  Alcohol policies shall be in place for all employees and customers.

   

  All drinks will be dispensed in plastic or paper drinks containers.

   

  Safe capacities will be calculated for the event footprint.

   

  Ticket sales/admission will not exceed safe capacity.

   

  Exit widths will be calculated in accordance with capacity.

   

  There will be pre-discussion, sharing of ESMP and Risk Assessments with the Emergency Services.

   

  SIA personnel and adequate stewarding will be deployed.

   

  The relevant Public ProtectionTeam(s) will be advised and invited to attend build phases.

   

  The premises licence holder will respond to advice from Building Control re; structures and other infrastructure subject to CDM 2015.

   

  The premises licence holder will respond to advice from SCC highways regarding use of public roads.

   

  Conditions relating to boxing events:

   

  1.              Organisers of boxing events to give health & safety enforcing authority at least one months notice of any event along with a completed risk assessment.

   

  2.              The risk assessment must include:

   

  Full contact details of the organisers and other parties involved in the event.

  The medical cover that will be provided at this event. (At events in the Ipswich BC area, the Council expect that a Registered Doctor and a Paramedic will be provided as a minimum.  Local emergency services notified in advance of the event).

  The medical checks that will be carried out on the boxers before and after the fight.

   All boxers taking part to have a medical card and competition record book.  This should detail previous bouts, medical history etc.

  How boxers will be matched up for the event.  All boxers will be expected to be evenly matched and fall in the same weight category.

  Description of how the safety of minors will be protected during the event.  No fighters under the age of 18 matched up with those over 18.  Fights involving minors should not be taking place after 21:00 in the evening.

  Details of the ring construction set up and who will be carrying this out.

  The numbers of referees and judges taking part in the event.

  The type and weight of boxing gloves that will be used by the boxers and how these will be inspected.

  What will be the safety rules for the fight and how these rules will be communicated to the boxers, coaches, trainers and other relevant parties.

  Details of the Personal Protective Equipment that will be worn by boxers.

  Actions that will be taken in an emergency and how parties will communicate.

  Site checks that will be completed prior to the event taking place, who will do checks, are they competent and how recorded.

   

  Prevention of Public Nuisance

   

  The suitability of the venue will be assessed and the site designed in order to minimise the negative impact upon the local area.

   

  Noise monitoring will be carried out.

   

  Measures to manage any queuing outside the Event, where necessary. Queuing lanes will be used in order to manage the crowds and opening times will be clearly advertised. If appropriate the gates will be opened before the stated opening time to avoid excessive queueing.

   

  Measures to deal with dispersal of customers from events will be put in place as necessary, including the deployment of Security and notices at exits requesting customers to respect neighbours.

   

  Clearance and disposal of waste will be undertaken as soon as reasonably practicable.

   

  Use of plant and building of structures and the noise emitted from such activities to be finalised before 10pm and after 7am.

   

  There will be pre-discussion with Environmental Health services with emphasis on noise control/pollution and food safety.

   

  Protection of Children from harm

   

  There will be a bespoke Child Welfare area with DBS checked staff who have undertaken safeguarding training. Access to this area will be strictly limited. Before parents can ‘claim’ their lost child a form will have to be filled out and signed to ensure that the child is being reunited with the parents or carers.

   

  SIA personnel will be deployed to bar areas to enforce protocol.

   

  All staff will be briefed to monitor on site drinking.

   

  The entertainment activities at events will be suitable for all relevant ages.

   

  Robust 'Challenge 25' proof of age provisions including signage at all venues within the Licensed Premise where alcohol or age restricted activities are taking place. Only PASS accredited ID, passport or photo driver's licence will be accepted as proof of age.

   

  Challenge 25 posters will be displayed at points of alcohol sale.

  Staff at the Event entrance will provide free wristbands to parents accompanying young children and encourage them to write their mobile number on the band.

   

  Conditions agreed through mediation with Suffolk Constabulary

   

  A Challenge 25 policy must be implemented whereby all customers who appear to be under 25 must produce photographic identification in the form of a passport, driving licence or proof of age scheme (PASS) approved identification before alcohol can be supplied or sold to them.  All staff will be instructed, through training, that alcohol cannot be supplied or sold unless this evidence is produced.

  The premises licence holder shall ensure that notices shall be prominently displayed in the premises to advise patrons and staff that a ‘Challenge 25’ scheme operates in the premises.

  An incident log will be maintained and be kept for a minimum of 12 months from the date of each entry and will be provided to the Police and all other Responsible Authorities on request.

  A register of refusals will be maintained and this will need to be kept for a minimum of 12 months from the date of each entry and will be provided to the Police and all other Responsible Authorities on request.

  All Staff engaged in the sale of alcohol to be trained in responsible alcohol retailing to the minimum standard of BIIAB level 1 or equivalent, within three months of commencing employment at the premises. 

  Fully auditable training records should be maintained for all staff in respect of the sale of alcohol.  These will be made available for inspection upon request to the Police and all other Responsible Authorities.

  The premises shall install and maintain a comprehensive CCTV system as per the minimum requirements of the Police.  All entry and exit points will be covered as will all areas where licensable activities are happening, enabling frontal identification of every person entering in any light condition.  The CCTV system shall continually record whilst the premises is open for licensable activities and during all times when customers remain on the premises.  All recordings shall be stored for a minimum period of 30 days with date and time stamping.

  Recordings shall be made available immediately upon the request of Police or authorised officer throughout the preceding 30 day period.

  A staff member who is conversant with the operation of the CCTV system shall be on the premises at all times when the premises are open to the public.  This staff member will be able to show a Police or Authorised Licensing Officer recent data or footage with the absolute minimum delay when requested and be able to download relevant footage onto a disc or memory stick.

  Fully auditable records relating to the operation of the CCTV system and staff training in the use of the CCTV system will be maintained. These will be made available for inspection upon request to the Police and all other Responsible Authorities.

  When licensing activities are occurring and where a risk assessment of an event indicates the need for SIA registered door staff, there will be no less than two SIA registered door staff at these premises and they will remain until half an hour after closing to ensure the safe and orderly dispersal of customers. The door staff will wear their SIA badges in approved arm bands and in any event will be displayed in a prominent position (on their arm).

  A register of SIA registered door staff will be maintained to show the times on duty, names and licence numbers of all licensed door supervisors employed at the premises, this will need to be kept for a minimum of 12 months from the date of each entry and will be provided to the Police and all other responsible authorities on request.

  There shall be a policy agreed with Suffolk Constabulary and approved by an authorised Officer of the Licensing Authority for the premises relating to illegal drugs found on persons or on the premises.

  A secure deposit box will be kept  on the premises for the retention of confiscated items, such as drugs, knives etc. and ensure that the police are advised of any such items to ensure safe disposal within 48 hours of such items being confiscated.

  Where a risk assessment of the event, in the Town Hall or Corn Exchange, indicates that polycarbonate/plastic drinking vessels and bottles shall be used, in the event that the suppliers cannot provide polycarbonate/plastic drinking vessels then all glassed bottles drinks will be decanted/dispensed and served in polycarbonate/plastic drinking vessels. All glass bottles accumulated behind the bar/counter shall be disposed of on the premises.

  Where the event is held on the Cornhill polycarbonate /plastic drinking vessels and bottles shall be used, in the event that suppliers cannot provide polycarbonate/plastic then all glass bottle drinks will be decanted/dispensed and served in polycarbonate/plastic drinking vessels. All glass bottles accumulated behind the bar/counter shall be disposed of on the premises.

   

   

  Conditions agreed following mediation with Environmental Protection Services

   

  All external windows and doors to the function rooms are to be kept closed after 11pm during events involving live or recorded music.

   

• Annex 3 - N/A