East Of England Co-operative Society

28 Hening Avenue, IPSWICH, Suffolk, IP3 9QJ

Completed application 053728 which is a DPS Variation Application for Premises Licence from 04/08/2016 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• the sale by retail of alcohol

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  Where licence authorises the supply of alcohol

   

  1.              No supply of alcohol may be made under the premises licence-

  (a)               at a time when there is no designated premises supervisor in respect of the               premises licence, or

  (b)               at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  2.              Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

   

  3.                (1)  The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

   

  Conditions as specified by order of the Secretary of State under S19A of the Licensing Act 2003

   

  Conditions effective from 28th May 2014

   

  (1)              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

  (2)              In this condition:-

  (a)              “permitted price” is the price found by applying the formula P = D + (D x V), where-

  (i)              P is the permitted price,

  (ii)              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  (b)              “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (c)              “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

  (i)              the holder of the premises licence,

  (ii)              the designated premises supervisor (if any) in respect of such a licence, or

  (iii)              the personal licence holder who makes or authorises a supply of alcohol under such a licence;

  (d)              “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

  (e)              “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

  (3)              Where the permitted price would not be a whole number of pennies, the permitted price shall be taken to be the price rounded up to the nearest penny.

  (4)              1) Where the permitted price on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

• Annex 2 - Conditions consistent with the Premises Operating Schedule

   

  CONDITIONS RELATING TO PREVENTION OF CRIME & DISORDER

  CCTV & Communication

  1.              I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order.

  2.              I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left.   

  3.              I will ensure that any cameras covering the exterior of the premises are left to record for the duration of the tape and for a period not less than 24hours. (Where members of the public congregate outside the premises after they are closed)

  4.              I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand.

  5.              I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises.

  Proof of Age Cards

  6.              I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age.

  Notices

  7.              I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises.

  Crime Prevention Schemes

  8.              I shall participate in the local pubwatch/nightsafe scheme operating in the Borough/District

  Litter and Waste             

  9.              I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises

  Lighting

  10.              I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.

  ADDITIONAL/ALTERNATIVE MEASURES

  •              Use of uniformed guards if required

  •              Challenge any customer purchasing alcohol if appear to be under 21 years of age

  •              Accept only photo ID - preferably with pass logo

  •              Full staff training, regularly refreshed

  CONDITIONS RELATING TO PUBLIC SAFETY

  Escape Routes

  11.              I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.

  12.              I will make sure that all exit doors are easily openable and do not require  the use of a key, card, code or similar means

  13.              I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.

  14.              I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff.

  15.              I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).

  16.              I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut.

  17.              I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.

  Fire Action Notices

  18.              I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.

  Outbreaks of Fire

  19.              The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.

  Loss of Water

  20.              I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted.

  Access for Emergency Vehicles

  21.              Access for emergency vehicles is kept clear and free from obstruction

  Disabled People

  22.              I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements;

  First Aid

  23.              I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises

  24.              I will make sure that at least 2 trained first aider(s) will be on duty when the public are present

  25.              If more than one first aider is present, I will make sure that their respective duties are clearly defined

  Lighting

  26.              In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;

  27.              I will make sure that Fire safety signs are adequately illuminated;

  28.              I will not alter Emergency lighting without prior notification to the Licensing Authority

  29.              I will make sure that Emergency lighting batteries are fully charged before admission of the public;

  30.              In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes;

  31.              Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;

  Temporary Electrical Installations

  32.              I will not provide temporary electrical wiring and distribution systems without

  [notification to the licensing authority at least ten days before commencement of the work] or

  [prior inspection by a suitably qualified electrician];  (delete as applicable)

  33.              I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.

  34.              I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.

  Safety Certificates

  35.              I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request:

  Building Electrical Installation

  Emergency Lighting System

  Fire Warning System

  Gas boiler, calorifier or appliance

  Oil fired boiler or appliance

  Suspended ceilings

  Portable fire fighting equipment

  Temporary Electrical Installation

  Public Liability Insurance

  36.              I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.

  Alterations to the premises

  37.              I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence.

  CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)

  38.              I will not use portable heating appliances on the premises;

  39.              I will not use any appliances utilising cylinders or containers of gas on the premises;

  40.              I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;

  CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE

  Noxious smells

  41.              Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.

  Litter

  42.              I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site

  43.              I will make sure that receptacles for refuse storage are maintained in a clean condition.

  44.              I will make sure litter is regularly cleared from the vicinity of the premises

  CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM

  General

  45.              I will comply with Retailer Alert Bulletins issued by  Portman Group

  46.              If requested by police or local authority we undertake any reasonable action to prevent crime

  47.              I will implement a  proof of age policy agreed by the police and local authority;

  Conditions offered by applicant

  General

  By monitoring, reviewing and updating our policies and procedures we will ensure that the licensing objectives are met

   

  The Prevention of Crime

  By use of CCTV and, at times, uniformed guards backed up by our internal Security Department we will be able to keep any crime or disorder to a minimum.

  Staff and management are trained in this area.

   

  Public Safety

  Full risk assessment and good levels of illumination will prevent any possible risk to the public.

  The Prevention of Public Nuisance

  We will take action to prevent any congregation of non customers on or about the premises to prevent any public nuisance

   

  The Protection of Children from Harm

   

  By enforcing our Challenge 25 Policy and use of signage and proof of age schemes, together with staff awareness and training we will ensure that children are not served alcohol or any other age related products

   

  Conditions offered by applicant at variation stage

  The Prevention of Crime

                 CCTV will be capable of providing pictures of evidential quality

                 Cameras shall (where permitted) encompass all ingress and egress from the premises including fire exits, outside areas and all working areas where the sale/supply of alcohol occurs

                 The CCTV system will be remotely monitored 24 hours a day

                 In the event of an incident being reported the footage will be downloaded, time and date marked and retained for no less than 28 days. The footage will be made available to the Police/Local Authority within 36 hours of their request

                 Records of all incidents (injury/refusals/age challenge) will be kept and maintained on the premises time and date stamped and produced to the Police/Local Authority on demand.

                 A record of all injury/accidents on the premises will also be maintained

   

  Public Safety

                       Bespoke policies, processes and procedures  and risk assessments will be enforced to ensure and maintain the health, safety, welfare and security of employees and the public at the premises

  The Prevention of Public Nuisance

                 Action will be taken to allieviate public nuisance within the immediate vicinity of the premises during the hours of operation which alcohol and other age-ralted products will be sold

   

  The Protection of Children from Harm

   

                 Regular training will be held for employees with managment trained to the minimum standard of Level 2 for Personal Licence Holders to prevent the sale of alcohol to those under the age of 18. These training records will be maintained and will be available on request by the Police and Local Authority licensing officers

                 Staff members will recieve re-fresher training every 6 months to ensure that they are up to date with the latest Legislation/Policies

                 Employees will actively challenge any individual who wishes to purchase alcohol or any other age related product but appears to be under 25 years of age (Challenge 25) to prove their age by means of a photographic identification.  A refusals register will be maintained at the venue.

   

   

• Annex 3 - Conditions attached after a hearing by the licensing authority

   

  N/A