Annex 2 - Conditions consistent with the Premises Operating Schedule
CONDITIONS AGREED FOLLOWING MEDIATION WITH THE IPSWICH POLICE
Prevention of Crime and Disorder; Public Safety; Prevention of Public Nuisance
CCTV shall be installed at the premises in compliance with recommendation from an appropriately qualified security company.
Recordings should be kept for a minimum of 28 days and made available upon request to the Police and all other Responsible Authorities.
The holder of the premises licence shall use his best endeavours to ensure that the CCTV equipment is maintained in good working order, monitored during licensable activity and covers all areas used for licensable activity. The holder of the premises licence shall also use his best endeavours to ensure that CCTV equipment is checked prior to the start of licensable activity. The holder of the premises licence is to ensure that repairs to the system are done expeditiously.
Staff Training
Fully auditable training records should be maintained for all staff in respect of the sale of alcohol. These will be made available for inspection upon request to the Police and all other Responsible Authorities
Protection of Children From Harm
To implement the Challenge 21 Scheme and require photo I.D. proof of age where there is reason to suspect that the individual may be under 21 years of age.
A refusal book will be kept at the premises and maintained at all times. This will be provided to Police and all other Responsible Authorities on request.
Conditions Offered by the Applicant
CCTV & Communication
| Example measures to meet the licensing Objectives. |
| I will provide a means of two way communication to report incidents between the premises and the local police or CCTV monitoring centre. |
| I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order. |
| I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left. |
| I will ensure that any cameras covering the exterior of the premises are left to record for the duration of the tape and for a period not less than …. (please specify). (Where members of the public congregate outside the premises after they are closed) |
| I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand. |
| I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises. |
Bottles and Glasses
| Example measures to meet the licensing Objectives. |
| Where glass bottles are used, they will be retained or disposed of on the premises. |
| No customers will be admitted, or permitted to leave when carrying open or sealed bottles or glasses |
Restrictions on Drinking Areas
Example measures to meet the licensing Objectives. | |
| I will ensure that the consumption of alcohol is restricted to the areas identified on the plan attached to the operating schedule. |
Capacity Limits
Example measures to meet the licensing Objectives | |
| I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to: 70 |
Proof of Age Cards
Example measures to meet the licensing Objectives | |
| I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age. |
Drinks Promotions
Example measures to meet the licensing Objectives | |
| I will adopt and comply with the British Beer and Pub Associations Guidelines on On-Trade Promotions. |
Prohibited Substances
Example measures to meet the licensing Objectives | |
| I will implement a policy agreed by the Police and local authority (for more information on this you can refer to the “Safer Clubbing Guide”) |
Notices
Example measures to meet the licensing Objectives | |
| I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct) |
| I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises. |
| I will display any conditions of entry to the premises in the vicinity of any entrance to the premises. |
Litter and Waste
| Example measures to meet the licensing Objectives |
| I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises |
Lighting
Example measures to meet the licensing Objectives | |
| I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises. |
Escape Routes
| Example measures to meet the licensing Objectives |
| I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified. |
| I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed. |
| I will make sure that all exit doors are easily openable and do not require the use of a key, card, code or similar means |
| I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept. |
| I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff. |
| I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors). |
| I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut. |
| I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous. |
Safety Checks
Example measures to meet the licensing Objectives | |
| Safety checks are carried out before the admission of the public or club members and guests; and details of such checks are kept in a Log-book. |
Curtains, Hangings, Decorations and Upholstery
| Example measures to meet the licensing Objectives |
| I will make sure that hangings, curtains and temporary decorations are maintained in a flame-retardant condition. |
| I will make sure that any upholstered seating meets on a continuous basis the pass criteria for smouldering ignition source 0, flaming ignition source 1 and crib ignition source 5 when tested in accordance with section 5 of Bs 5852:1990. |
| I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment. |
| I will make sure that Temporary decorations are not used without prior notification to the licensing authority/fire authority. |
Fire Action Notices
Example measures to meet the licensing Objectives | |
| I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration. |
Outbreaks of Fire
Example measures to meet the licensing Objectives | |
| The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book. |
Loss of Water
Example measures to meet the licensing Objectives | |
| I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted. |
Access for Emergency Vehicles
Example measures to meet the licensing Objectives | |
| Access for emergency vehicles is kept clear and free from obstruction |
Disabled People
| Example measures to meet the licensing Objectives |
| I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements; |
First Aid
Example measures to meet the licensing Objectives | |
| I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises |
| I will make sure that at least (please specify …..) trained first aider(s) will be on duty when the public are present |
| If more than one first aider is present, I will make sure that their respective duties are clearly defined |
Lighting
Example measures to meet the licensing Objectives | |
| In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational; |
| I will make sure that Fire safety signs are adequately illuminated; |
| I will not alter Emergency lighting without prior notification to the Licensing Authority |
| I will make sure that Emergency lighting batteries are fully charged before admission of the public; |
| In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes; |
| Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour; |
Temporary Electrical Installations
Example measures to meet the licensing Objectives | |
| I will not provide temporary electrical wiring and distribution systems without [notification to the licensing authority at least ten days before commencement of the work] or [prior inspection by a suitably qualified electrician]; (delete as applicable) Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work). |
| I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909. |
| I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use. |
Safety Certificates
The provision of certain documentation will assist in showing how you intend to meet the public safety licensing objective.
| Example measures to meet the licensing Objectives |
49 .49. | I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request: Building Electrical Installation Emergency Lighting System Fire Warning System Gas boiler, calorifier or appliance Oil fired boiler or appliance Suspended ceilings Portable fire fighting equipment Temporary Electrical Installation |
Public Liability Insurance
| Example measures to meet the licensing Objectives |
50 | I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request. |
Alterations to the premises
| Example measures to meet the licensing Objectives |
51 | I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence. (N.B This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works) |
General
| Example measures to meet the licensing Objectives |
52 | I will make free drinking water available at all times the premises is open to the public; |
53 | I will provide a “hot line” to a local taxi firm |
54 | I will provide sufficient seating to accommodate (enter proportion here …) of the maximum capacity of the premises. |
55 | I will make sure that staff on the premises monitor and record the number of patrons within the premises. (NB: this condition would not be relevant where there is no maximum capacity). |
THEATRES, CINEMAS, CONCERT HALLS & SIMILAR PLACES
Premises used for closely seated audiences
Attendants
| Example measures to meet the licensing Objectives |
56 | I will make sure that attendants are not engaged in any duties that would hinder the prompt discharge of their duties in the event of an emergency or entail their absence from the auditorium where they are on duty; |
57I will make sure that attendants will be readily identifiable to the audience; | |
58 | I will make sure that no article are attached to the back of any seats which reduce the clear width of seatways or cause a tripping hazard or obstruction; |
59 | I will keep a copy of any certificate relating to the design, construction and loading of any temporary seating available so that it can be shown to any authorised person on request |
Gangways
| Example measures to meet the licensing Objectives |
60 | I will make sure that sitting on floors is not permitted except where authorised in the premises licence; |
| I will make sure that waiting or standing is not permitted except in areas designated in the premises licence; |
| I will make sure that in no circumstances is anyone permitted to:- (i) sit in any gangway; (ii) stand or sit in front of an exit; or (iii) stand or sit on any staircase including any landings; |
Ceilings
| Example measures to meet the licensing Objectives |
| All ceilings in those parts of the premises to which the audience are admitted should be inspected by a suitable qualified person who will decide when a further inspection would be necessary and a certificate concerning the condition of the ceiling forwarded to the licensing authority. |
Lighting
| Example measures to meet the licensing Objectives |
64 | I will make sure that the level of lighting in the auditorium is as great as possible, consistent with the effective presentation of the film. This will normally be in compliance with BS CP 1007 (Maintained Lighting for Cinemas); |
CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)
| Example measures to meet the licensing Objectives |
65 | I will make sure that where tables and chairs are provided, clear gangways to exits are maintained; |
66 | I will not use portable heating appliances on the premises; |
67 | I will not use any appliances utilising cylinders or containers of gas on the premises; |
68 | I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes; |
Additional or alternative measures to meet the Public Safety objective
List your additional proposed measures to meet the Licensing Objectives here: Alcohol will not be served to anyone who is already intoxicated, or who appears to be drunk. No sale of alcohol to anyone who appears to be under the age of 21 without ID. Signage Indicating the requirement of ID to be provided will be clearly visible. |
CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE
Noise and vibration
| Example measures to meet the licensing Objectives |
69 | I will make sure that Noise or vibration is not noticable at the façade of any noise sensitive premises; |
70 | I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises; |
71 | I will display prominent, clear and legible notices at all exits requesting patrons to respect the needs of local residents and to leave the premises and the area quietly; |
72 | I will make sure that the placing of bottles into receptacles outside the premises takes place at times that will minimise disturbance to nearby properties; |
73 | I will make sure that during the final hour of opening the music is discernibly quieter; |
74 | I will not permit the playing of live or recorded music in garden areas of the premises after 6.30pm. |
75 | I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with. |
76 | I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level. (Note: this may be more relevant at an outdoor event) |
Noxious smells
| Example measures to meet the licensing Objectives |
77 | I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented. |
78 | Ensure that receptacles for waste are emptied regularly to minimise nuisance smells. |
Litter
| Example measures to meet the licensing Objectives |
79 | I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site |
80 | I will make sure that receptacles for refuse storage are maintained in a clean condition. |
81 | I will make sure litter is regularly cleared from the vicinity of the premises |
82 | I will provide for the removal, within 24 hours of the finish of the event, of: All refuse (including litter picking across the site). Off site litter within one mile of the site along access and egress routes to the event (Note: this is in respect of outdoor events only) |
Additional or alternative measures to meet the Prevention of Public Nuisance objective
List your additional proposed measures to meet the Licensing Objectives here: CCTV located in car park, customers being asked to leave if causing a nuisance. |
CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM
General
| Example measures to meet the licensing Objectives |
83 | I will comply with Retailer Alert Bulletins issued by Portman Group Note: This condition may be appropriate for licensed premises selling alcohol products in a manner that may appeal to or attract minors. |
84 | A crime prevention policy agreed by the police and local authority will be in place; |
85 | I will implement a proof of age policy agreed by the police and local authority; Note: Proof of age cards are dealt with in the pool of conditions relating to the crime and disorder objective. However, it may be appropriate to consider the production of proof of age cards to ensure that appropriate checks can be made where the presence of children is restricted by age at certain time. |
Access for children to licensed premises generally
| Example measures to meet the licensing Objectives | |
86 | I will not permit children under the age of 18 to access the premises Note: the above condition may be appropriate where the premises are used for gambling or any activity or entertainment (whether regulated entertainment or not) of a clearly adult or sexual nature. Applicants wishing to allow access for children to premises where these associations may be relevant should address in their operating plan their reasons and explain the steps that they intend to take to protect children from harm. |
Age Restrictions - Specific
| Example measures to meet the licensing Objectives | |
87 | I will apply age restrictions during the following hours (State hours when this condition will apply) Note: The above condition may be appropriate where a wide variety of licensable activities will take place at the premises and at different times of the day and night. It may not be appropriate to allow children unrestricted access in these circumstances. The following considerations may be relevant: The hours of day during which age restrictions should and should not apply eg if adult entertainment is to be presented only after 8pm it may not be necessary to impose age restrictions for earlier parts of the day. Types of event or activity where no age restrictions will be necessary, such as family entertainment or non-alcoholic events for young age groups, such as under 18s dances. Types of event or activity which gives rise to a more acute need for age restrictions, such as “Happy Hours” or on drinks promotion nights or other events where the entertainment is not suitable for those aged under 18. |
Additional or alternative measures to meet the Protection of Children from Harm Licensing objective
List your additional proposed measures to meet the Licensing Objectives here: Strict checking of ID, staff over the age of 21 selling alcohol. Alcohol kept in a fridge behind the counter, staff controlled. |
Annex 3 - Conditions attached after a hearing by the licensing authority
None