Annex 2 - Conditions consistent with the Operating Schedule
Embedded Conditions carried over from Justices Licence
Permitted Hours
Alcohol shall not be sold or supplied except during permitted hours.
In this condition, permitted hours means those shown on the Premises Licence and:
a) On New Year’s Eve from the end of permitted hours on New Year’s Eve to the start of permitted hours on the following day.
Restrictions
The above restrictions do not prohibit:
a) consumption of the alcohol on the premises or the taking of sale or supply of alcohol to any person residing in the licensed premises;
b) the ordering of alcohol to be consumed off the premises, or the despatch by the vendor of the alcohol so ordered;
c) the sale of alcohol to a trader or club for the purposes of the trade or club;
d) the sale or supply of alcohol to any canteen or mess, being a canteen in which the sale or supply of alcohol is carried out under the authority of the Secretary of State or an authorised mess of members of Her Majesty’s naval, military or air forces;
e) the taking of alcohol from the premises by a person residing there; or
f) the supply of alcohol for consumption on the premises to any private friends of a person residing there who are bona fide entertained by him at his own expense, or the consumption of alcohol by persons so supplied; or
g) the supply of alcohol for consumption on the premises to persons employed there for the purposes of the business carried on by the holder of the licence, or the consumption of alcohol so supplied, if the liquor is supplied at the expense of their employer or of the person carrying on or in charge of the business on the premises.
Credit Sales
Alcohol shall not be sold or supplied unless it is paid for before or at the time when it is sold or supplied, except alcohol sold or supplied:
a) with and for consumption at a meal supplied at the same time, consumed with the meal and paid for together with the meal;
b) for consumption by a person residing in the premises or his guest and paid for together with his accommodation;
c) to a canteen or mess.
Children in Bar (No Children’s Certificate)-
No person under fourteen shall be in the bar of the licensed premises during the permitted hours unless one of the following applies:
a) He is the child of the holder of the premises licence.
b) He resides in the premises, but is not employed there.
c) He is in the bar solely for the purpose of passing to or from some part of the premises which is not a bar and to or from which there is no other convenient means of access or egress.
d) The bar is in railway refreshment rooms or other premises constructed, fitted and intended to be used bona fide for any purpose to which the holding of the licence is ancillary.
In this condition “bar” includes any place exclusively or mainly used for the consumption of alcohol. But an area is not a bar when it is usual for it to be, and it is, set apart for the service of table meals and alcohol is only sold or supplied to persons as an ancillary to their table meals.
Conditions carried over from Theatre Licence.
1. Except with the consent of the Licensing Authority in writing, and in accordance with the terms and conditions of such consent, the premises shall not be opened before nine in the forenoon or be kept open after midnight, for the purpose of which this licence is granted, and shall not be opened Christmas Day, or Good Friday without the permission of the Licensing Authority.
2. The licensee shall in all things conduct the premises decently, soberly and in an orderly manner.
3. No person shall give at the premises (otherwise than as provided
by Section 5 of the Hypnotism Act, 1952) any exhibition, demonstration or performance of hypnotism, mesmerism or any similar act or process which produces or is intended to produce in any other person any form of induced sleep or trance in which the susceptibility of the mind of that person to suggestion or direction is increased or intended to be increased, except with the express written consent of the licensing authority and in accordance with any conditions attached to such consent.
4. The Licensee shall take all due precautions for the safety of the public, the performers and the employees, and except with the approval of the Licensing Authority in writing, shall retain control over all portions of the premises.
5. (a) Only such parts of the premises as have been approved by the Licensing Authority shall be used for the purposes of storage, dressing rooms, retiring rooms or cloakrooms.
(b) All gangways, corridors, staircases and external passages intended for use by the public and performers shall be maintained free from obstruction.
(c) Mats, matting and other floor coverings shall be secured and maintained so that they will not ruck or be in any way a source of danger.
(d) Any hangings or curtains over exit doors or across gangways shall be made to part in the centre, to hang so as to be readily drawn aside and not to trail on the floor and be arranged so as not to conceal notices.
(e) The edges of the treads of steps and stairways shall be made conspicuous by painting or other suitable means.
(f) All gangways, exitways and treads of steps and stairways shall be maintained with non-slip surface.
(g) No rubbish or waste paper shall be stored or allowed to accumulate in any part of the licensed premises. Storage of necessary combustible materials shall be in such positions as may be approved by the Licensing Authority.
6. No alterations shall be permitted to the building, stage or seating without approval of the Licensing Authority.
7. No person, other than attendants, shall be permitted to stand in the auditorium gangways during the performance. Invalid chairs will only be permitted in an area approved by the Licensing Authority.
8. The maximum number of persons attending any performance in the premises shall not exceed:
(a) 436 (Four hundred and thirty six) when the balcony seating is in position, or
(b) 400 (Four hundred) when any part of the balcony is used for the purposes of stage presentation, including the display of scenery and drapes. The balcony may not be used by members of the public when the area is used for purposes of display of scenery or drapes.
9. All seats used by the public, other than any permitted invalid chairs, shall be securely fixed to the floor.
10. Whilst members of the public are present, no door used as an exit shall be fastened or secured in such a manner that it cannot be readily and immediately opened from the inside, and
(a) Each of the doors fitted with panic bolt type fastenings shall be indicated by a notice stating "PUSH BAR
TO OPEN" in bold block lettering.
(b) Shall be maintained so that they can be easily and fully opened.
(c) Locking or securing devices shall be of a type approved by the Licensing Authority.
(d) None of the provided fire resisting self closing doors shall be held or fixed in the open position.
11. The number and position of all doors or openings provided for the purpose of egress of public from the premises shall be to the satisfaction of the Licensing Authority and
(a) Doors, other than the main entrance doors, forming an exit route for the public, shall be indicated by a notice stating "EXIT" or "EMERGENCY EXIT".
(b) Directional "EXIT" notices shall be provided to the satisfaction of the Licensing Authority.
(b) Doors within the sight of the public and not being an exit route but which might be considered by the audience to be an exit shall be indicated by a notice stating "PRIVATE" or "NO THOROUGHFARE" in bold block lettering.
12. The "EXIT" and "EMERGENCY EXIT" notices shall be illuminated by both general and secondary lighting at all times that members of the public are within the auditorium, however the notices indicating the emergency exit routes from the balcony areas shall not be illuminated at those times that the balconies are not in use by members of the public.
13. Members of the public shall be permitted to leave the premises by all, safe, indicated "EXIT" or "EMERGENCY EXIT" routes in an emergency. After and during performances members of the public shall be permitted to leave by these same routes with the exception of the emergency exits from the balcony areas which may be restricted at the discretion of the management.
14. All parts of the premises and fittings therein, including seating, door fastenings, self closers and notices, shall be maintained at all times in good order and condition.
15. At all times that artists or staff use the understage area the emergency exit trap door shall be fixed in the open position and suitably guarded to prevent those above stage from falling into that opening. At all other times this trap door should be in the closed position.
16. Clearly defined and unobstructed routes of ingress and egress, of at least 1,400 metre width, shall be maintained at all times, between the auditorium exit/entrance doors and both the main entrance/exit door and the main staircase.
17. Where practicable, a continuous and uninterrupted handrail shall be fixed on both sides of all staircases and landings, such handrails shall not project more than 175 millimetres.
18. Smoking shall not be permitted to take place in the auditorium or balcony, or on the stage except as part of the performance for entertainment.
19. Except with the permission of the Licensing Authority in writing and subject to any conditions which may be attached to such permission:
(a) No explosive or highly flammable substances shall be brought into the premises.
(b) No coloured fire or naked flames, other than candles held in suitable containers, shall be used on the stage area.
20. A system of lighting independent of the mains supply consisting of batteries trickle charged from the general mains shall be provided. This lighting shall be automatically switched on in the event of a failure of the lighting circuit supply for the area in which the light is situated.
21. All electrical fittings, wiring and appliances shall be maintained in a safe and satisfactory condition and the installation shall be in the charge of a competent person during the whole of the time that the public are on the premises. The complete electrical installation shall be tested by a competent electrical engineer at least once per year and a certificate submitted to the Licensing Authority as to satisfactory condition of the installation during the month of January of each licensing year.
22. The fire warning and secondary lighting system should be properly maintained and tested at monthly intervals. The provided fire fighting equipment should be maintained in an efficient working conditions and tested at a minimum of once per year. The results of these tests shall be recorded and available for inspection by authorised Officers on request.
23. (a) All scenery, cloths, draperies, gauze cloths, floral decorations and the like shall be rendered and maintained so that they will not readily catch fire.
(b) The space beneath the stage shall only be used in connection with the current stage presentation.
(c) Temporary decorations shall not be used except with the permission of the Licensing Authority.
(d) Whenever the licensee proposes to redecorate or erect scaffolding within the auditorium he shall notify the Licensing Authority at least twenty one days prior to the commencement of work.
24. (a) A responsible person who has attained the age of eighteen, being the licensee or some person nominated in writing by the licensee shall be in charge of the premises at all times that members of the public are on the premises and shall be responsible for compliance with the conditions of licence.
(b) A minimum of 2 attendants shall be present during each performance and shall be easily recognisable by members of the public and be fully aware of the action to be taken in the event of an emergency and how to operate the provided safety equipment. (The number of attendants should be increased when an audience comprises predominantly children).
(c) All members of staff shall be fully aware of the action to be taken in the event of an emergency and how to
operate the provided safety equipment.
(d) The premises shall be provided with either direct alarm or telephone communication with the emergency
services.
(e) In the event of an outbreak of fire, however slight, an emergency call shall be made to the Fire Service immediately and details of the occurrence forwarded to the Licensing Authority, in writing, within twenty four hours.
25. (a) Admission to any part of the premises shall be granted to any authorised police officer, fire officer or officer of the Licensing Authority at any time during the performance or period that members of the public are on the premises for the purposes of ensuring that the conditions of licence are being complied with.
(c) The licensee shall comply with any reasonable safety or fire preventive measures that may be required of him by either the County Fire Officer or the Chief Constable of the County of Suffolk.
26. Food or drink purchased from the foyers will be allowed in the Auditorium, in the event that the drink is alcohol then a period of 15 minutes after the start and 15 minutes after an interval be allowed for clientele to finish their drinks. No alcohol should be brought into the Auditorium beyond those drinking up times
27. The name of the Manager of the premises shall be printed on every programme together with the following notice:
"All gangways, passages and staircases shall be kept entirely free from chairs or any other obstruction and no person shall be allowed to sit or stand during any performance or entertainment in such gangways, passages or staircases unless permission has been granted by the Licensing Authority".
"The public shall be permitted to leave by all exit and entrance doors after each performance or entertainment, except those marked "Emergency Exit".
"Smoking shall not be permitted to take place in the auditorium or balcony or on the stage except as part of the performance or entertainment."
Conditions carried over from Public Entertainment Licence
General Definitions
“agency staff”
Any person not directly employed by the licensee but engaged by the licensee to manage, control or supervise the premises.
“attendant”
Any person (which might include the licensee or a door supervisor) primarily engaged, used or employed on the premises for the safe and efficient running of the premises and who, in a form and manner prescribed by the Council, is readily identifiable to the public.
“authorised officer”
Any person authorised in writing by the Council to act in relation to the relevant statutory provisions.
“chief officer of police”
The chief constable for Suffolk
“Council”
Ipswich Borough Council
“door supervisor”
Any person (which might include the licensee primarily engaged, used or employed on the premises to vet, regulate and control persons entering and leaving the premises or engaged, used or employed in the supervision of patrons once inside the premises to ensure the maintenance of good order, public safety and internal security.
“emergency lighting”
Lighting obtained from a source independent of the general supply for the premises, which is provided to assist the public, performers and staff to leave the premises without the aid of the normal lighting.
“entertainment”
Entertainment by way of music, singing, dancing or other entertainment of the like kind, to which members of the public are admitted.
“fire authority”
Suffolk County Council
“hypnotism”
Hypnotism includes hypnotism, mesmerism and any similar act or process which produces or is intended to produce in any person any form of induced sleep or trance in which the susceptibility of the mind of that person to suggestion or direction is increased or intended to be increased but does not include hypnotism, mesmerism and any similar act or process which is self-induced (s 6 Hypnotism Act 1952).
“lap dancing”
Dancing for the entertainment of a person or persons, which takes place in close proximity to the person(s) being entertained and during which a dancer removes an item or items of their clothing and for which payment is made.
“licensee”
The person or persons to whom the Council has granted the licence and in whose name it appears.
“nominated person”
A responsible person over the age of 18 nominated in writing by the licensee and notified in writing to the Council to conduct the public entertainment in the absence of the licensee, to assume responsibility for complying with the licence conditions in the absence of the licensee, and to control or supervise the premises. Such written nomination shall be available at all times for inspection by the Council’s authorised officers or by the police.
“noise”
means any sound which is undesired by the recipient and includes vibration.
“normal lighting”
All lighting, other than emergency lighting, permanently installed in those parts of the premises to which the public have access, including decorative lighting but excluding lighting installed solely for advertising purposes.
“premises”
The building or any part of the building described in the licence issued by the Council and including any means of ingress and egress and any forecourt, yard or other place used in connection with any entertainment.
“public”
Members of the public who are admitted to the premises whether on payment or not.
“public entertainment licence”
An entertainments licence granted under paragraph 1 of Schedule 1 to the Local Government (Miscellaneous Provisions) Act 1982
“risk assessment report”
A report required by the Council, which indicates (a) that the workplace and premises have been examined to identify any risks and hazards; and (b) what action (if any) has to be taken in order to reduce, minimise or negate the risks and hazards identified.
“small community premises”
Premises such as, or similar to, church halls, chapel halls, village halls and parish halls, in respect of which the maximum permitted persons on the premises, will not exceed 300.
“sports entertainment licence”
An entertainments licence granted under paragraph 2 of Schedule 1 to the Local Government (Miscellaneous Provisions) Act 1982
“theatre licence”
A licence granted under the Theatres Act 1968 for the public performance of stage plays.
PART I
(a) GENERAL CONDITIONS
1. Management of the Premises
1.1 Responsibility of licensee.
1.1.1 the licensee is personally responsible for the management of the premises, including the actions of any agency staff, although he may, on occasions when he is not present, discharge that responsibility through a nominated person.
1.1.2 the licensee, or the nominated person, shall
() be in charge of and be on the premises during the whole of the time that entertainment is provided while members of the public are on the premises;
() not engage in any activities which will prevent him from exercising general supervision of the premises;
() ensure that when the public are on the premises an adequate number of attendants/Registered Door Supervisors as specified in writing by the Council are on duty and that, if the Council does not specify a particular number of attendants, an adequate number of attendants will be on duty if there is compliance with the numbers set out in the following table:
Number of attendees | Number of attendants |
1 - 250 | 2 |
251 - 500 | 3 |
501 - 750 | 4 |
751 - 1000 | 6 |
1001 - 1250 | 9 |
1251 - 1500 | 10 |
1501 - 2000 | 12 |
(d) ensure that all attendants are properly trained and instructed in the safe and efficient running of the premises and effectively carry out their duties;
(e) ensure that a notice, in a format prescribed by the Council, is displayed as requested, indicating that the premises are licensed for public entertainment;
(f) ensure that all entertainments stop immediately and the public be required to leave the premises in the event of any situation arising which is likely to prejudice public safety; and
() have absolute responsibility for ensuring compliance with all conditions attached to the licence.
(h) ensure that all attendants are clearly identified (for example by a uniform) to the public.
1.1.3 the licensee must be satisfied that any nominated person is aware of the conditions of the licence and understands the need for them to be complied with.
1.2 Log Books
1.2.1 the licensee must keep on the premises log books, in a format prescribed by the Council, which are
(a) kept in a safe and secure place;
(b) accurate and up to date;
(c) bound and consecutively numbered; and
() available for inspection (see 8. Entry and Inspection note, 8.3)
and kept for a minimum of 12 months since the date of last entry or for such longer period as the Council may require.
1.2.2 four separate log books shall be kept:
(a) a Door Supervisors Incident Log Book, in which shall be recorded the date any incidents take place at the licensed premises, the name, address and telephone number of any person who is involved with the incident including the calling of the police and any police action taken (see 9 Door Supervisors)
(b) an Entertainment Log Book, in which shall be recorded the date any entertainment takes place at the licensed premises, the name, address and telephone number of any person who promotes or organises the entertainment, and the date of the booking of the entertainment.
(c) a Fire Log Book, in which shall be recorded, before it is used on any day for public entertainment, details of the inspection of all exits and exit routes, fire drills and any outbreaks of fire, and of the testing of fire alarms, fire fighting equipment and emergency lighting, together with the initials of the person making the entry. (see 4. Fire Safety).
(d) a Door Supervisor Log Book, which shall comprise two distinct parts:
(i) a part recording the name, address, telephone number and registration number of any door supervisor employed in respect of the premises, the name, address and telephone number of any employer of the supervisor (other than the licensee), and details of training undertaken by the door supervisor;
(ii) a part recording the name and registration number of any door supervisor, dates and times of commencement and finishing of work, signature of the door supervisor in respect of both, and details of any incident in which the door supervisor is involved, including the calling of the police and any police action taken (see 9. Door Supervisors).
2. Conduct of Premises
2.1 The licensee or nominated person shall ensure that any noise emanating from the premises shall not
(a) cause any injury to the health of persons present on the premises; or
(b) cause annoyance or nuisance to occupiers of premises in the vicinity.
2.2 The licensee or nominated person shall take all reasonable steps to prevent annoyance or nuisance by persons leaving the premises and shall undertake such monitoring, if any, in this respect as may be required by the Council.
2.3 The licensee shall ensure that nothing shall take place on the premises which
(a) is likely to cause disorder or breach of the peace;
(b) is likely to be lewd or obscene ;
(c) involves unlawful betting or gaming;
(d) involves drugs misuse; or
(e) any other unlawful activity.
2.4 No person shall be refused admission to the premises on the grounds of age (unless an age-related event or the premises are licensed premises which will be subject to the Licensing Act 1964 or licensed premises with conditions attached to their Liquor Licence), sex (unless a single-sex event), sexual orientation, disability, race, colour, religion, or ethnic or national origins and the management shall comply with all race relations, equal opportunities and anti-discrimination legislation.
3. Use of Premises
3.1 Written Consent
Unless specifically covered by the licence, the licensee is required in the following instances:
(i) to obtain the written consent of the Council, for which application must be made in writing in a form prescribed by the Council not less than 28 days (or such other period as the Council may specify in particular circumstances) prior to the hearing of the application;
(ii) to forward, at the same time that application is made to the Council for written consent, a copy of the application to the Chief Officer of Police and the Fire Authority; and
(iii) to comply with any conditions attached to such consent.
(a) any exhibition, demonstration or performance of hypnotism on any person;
(b) any striptease, lap dancing or similar performance given on the premises;
(c) any public entertainment provided at the premises at hours or on days other than those permitted by the licence;
(d) any public entertainment not usually carried out on the premises or which involves special effects or special risks;
(e) any use on the premises of portable heating or cooking appliances;
(f) any keeping or storage on the premises of combustible or inflammable materials or substances; and
(g) any temporary structure constructed or used on the premises.
3.2 Sunday Entertainments
See Supplemental General Condition 10.1
3.3 Small Community Premises
Conditions may be varied at the discretion of the Council where public entertainments take place in small community premises.
4. Fire Safety
4.1 Procedure in event of fire
4.1.1 the licensee shall be responsible for staff training in respect of fire precautions and fire and evacuation procedures, and a record staff training shall be kept in the Fire Log Book. Training shall include:
(a) the action to be taken on discovering a fire and on hearing the fire alarm;
(b) raising the alarm and calling the fire service;
(c) the location and use of fire fighting equipment;
(d) knowledge of escape routes;
(e) knowledge of the method of operating any special escape door fastenings; and
(f) evacuation of the building to an assembly point at a place of safety.
4.1.2 Notices shall be displayed at suitable positions on the premises stating in concise terms the action to be taken on discovering a fire and on hearing the fire alarm.
4.1.3 External access provided for emergency vehicles shall be kept free from obstruction at all times.
4.1.4 Any outbreaks of fire, however slight, must be reported immediately to the fire service by dialling 999 or 112 and details recorded in the Fire Log Book (see 1. Management of Premises, 1.2 Log Books).
4.1.5 All exits and exit routes shall be clearly indicated by notices as approved by the Council and in accordance with the relevant Regulations and kept free from obstruction at all times. (see also condition 5.2.1)
4.2 Fire hazards and fire precautions
4.2.1 Stoves, open fires and heating appliances shall be effectively fixed and (where appropriate) guarded, and portable heating or cooking appliances shall not be used except with the consent of the Council (see 3. Use of Premises, 3.1 Written Consent).
4.2.2 No combustible or flammable materials or substances shall be kept or stored on the premises except with the consent of the Council (see 3. Use of Premises, 3.1 Written Consent).
4.2.3 Furniture and fittings, and the décor and fabric of the building, shall have the necessary fire retardant qualities in accordance with current standards.
4.2.4 No laser beams (pyrotechnics or real flame), strobe lights, explosives, flammable or smoke-producing agents, toxic or hazardous substances and any similar entertainment involving special effects or special risks shall be used on the premises except with the consent of the Council (see 3. Use of Premises, 3.1 Written Consent).
4.2.5 Electrical or gas installations, equipment and apparatus shall not cause any fire risk or danger of electric shock or explosion and shall comply with the relevant Regulation.
4.2.6 Any fire alarm and fire fighting equipment, including sprinklers, provided shall be maintained in efficient working order and tested at least annually to the satisfaction of the Council and the fire authority, with details of tests recorded in the Fire Log Book (see 1. Management of Premises, 1.2 Log Books).
4.2.7 Fire drills and staff training must be conducted at intervals specified by the Council and details recorded in the Fire Log Book by the person conducting the drill (see 1. Management of Premises, 1.2 Log Books).
4.2.8 A system of emergency lighting, independent of the normal lighting of the premises, shall be provided and shall illuminate all escape routes. The system shall operate automatically on failure of the normal lighting or be on at all times, and shall be maintained in efficient working order and tested at specified intervals to the satisfaction of the Council and the fire authority, with details of tests recorded in the Fire Log Book (see 1. Management of Premises, 1.2 Log Books).
4.2.9 the licensee shall comply with all reasonable fire precaution and safety measures that may be required by the Council and/or the fire authority.
4.2.10 If, before the Licence was granted, the licensee was notified by the fire authority that they required alterations to the premises to be made then the licensee must not allow the premises to be used for any entertainment until those requirements have been met.
4.2.11 The licensee must ensure that socket outlets for use with temporary or portable electrical equipment on any performance area is protected by an RCCB, installed and maintained as part of the fixed wiring.
The RCCB device must:
be designed to operate if the earth leakage current exceeds 0.03 amps
have a maximum operating time of 30 milliseconds
incorporate a test button
comply with current British Standards and codes of practice
be clearly labelled as to its intended usage.
In respect of this condition a certificate from an independent and suitably qualified electrical contractor confirming that the electrical installations comply with the British Standards requirement must be forwarded to the Council within six months of the date of renewal of the licence.
4.2.12 every year the licensee must send the Council a certificate by an independent and suitably qualified electrician confirming that the electrical installations at the premises comply with 4.2.11.
5. General Safety
5.1 Numbers present
5.1.1 The number of persons admitted to the premises on any one occasion shall not exceed the maximum permitted number stated in the licence (such number to be inclusive of staff on the premises) and overcrowding in any part of the premises so as to interfere with the safety or comfort of the public shall not be permitted.
5.1.2 The licensee shall employ a suitable method of determining the number of persons on the premises at any one time to ensure that the maximum permitted number is not exceeded.
5.1.3 The licensee shall ensure that a notice, in a format prescribed by the Council, is displayed in a prominent position so as to be visible and easily understood at the entrance to the premises, indicating the maximum number of persons that in total may be present on the premises. Where the Council has specified numbers for particular parts of the premises, the licensee shall ensure that notices, in a format prescribed by the Council, are displayed at the entrance to those parts, indicating the maximum number of persons that may be present there at any one time.
5.2 Means of escape
5.2.1 All exits and exit routes shall be inspected prior to the premises opening for public entertainment. Details of the inspections shall be recorded in the Fire Log Book. (see also condition 4.1.5)
5.2.2 all exit doors shall at all times when the public are on the premises:
(a) be kept unlocked and have any removable fastenings removed;
(b) be secured in the open position if they do not open in the direction of exit; and
(c) if fitted with panic bolts, be conspicuously marked “PUSH BAR TO OPEN”, and such bolts shall have been tested and be in good working order, and shall open the door with horizontal pressure on the crossbar.
5.2.3 Such special arrangements as may be necessary shall be made for the escape of disabled persons.
5.3 Premises, fixtures and fittings
5.3.1 Gangways, exit routes and steps shall be maintained in good order with non-slippery and even surfaces, and edges of steps and stairways shall be conspicuously marked if required by the Council.
5.3.2 Accommodation for a closely seated audience shall be provided in accordance with current standards relating to the provision of seating.
5.3.3 All floor coverings, handrails, ramps and protective barriers shall be secured and maintained so that they will not in any way be a source of danger.
5.3.4 Where appropriate, a test shall be carried out by an independant and suitably qualified person and a certificate of examination submitted to the Council annually or at such other intervals as the Council may in writing require for:
(a) ceilings and;
(b) boilers
and shall be accompanied by a risk-assessment report in respect of the premises.
5.3.5 Prior to any public entertainment taking place at the premises, the licensee shall take out a reasonable level of public liability insurance[…]
5.3.6 Any passenger-lift installation or escalator shall be maintained and inspected at least every six months by a competent lift engineer and a certificate by such engineer indicating that the whole installation is in a safe and efficient working order shall be submitted to the Council annually.
5.3.7 If, before the Licence was granted, the licensee was notified by any of the Council’s environmental health officers that they required alterations to the premises to be made then the licensee must not allow the premises to be used for any entertainment until those requirements have been met.
5.4 Health & Safety and Food Safety legislation
5.4.1 The licensee shall comply with all requirements of Health and Safety at Work legislation, Regulations and Codes of Practice, including all necessary risk-assessments, and with all requirements of Food Safety legislation.
5.4.2 The licensee shall ensure that there is free and unrestricted access to cold drinking water at all times and without charge, and that bottled water and soft drinks are available at the bar(s).
5.4.3 The drinking water must comply with the current standards for drinking water quality and, if drinking water fountains/points are provided, these should be clearly marked “drinking water”.
5.4.4 the licensee must set aside part of the premises as a cooling off area where people wishing to take a break from the entertainment are permitted to sit quietly away from the entertainment. (see also special condition 13.3)
5.5 First Aid
5.5.1 The licensee shall ensure that at all times there is at least one suitably trained first aider, who shall be responsible for first aid, on duty when the public are present. If more than one suitably trained first aider is present on the premises, each person’s responsibilities shall be clearly identified.
.
5.5.2 the licensee shall ensure that at all times an adequate and appropriate supply of first aid equipment and materials is available on the premises.
5.6 Closed circuit television cameras
5.6.1 Closed circuit television camera (CCTV) equipment shall, if required by the Council, be provided and installed on and/or in the vicinity of the premises. CCTV equipment used shall be of the type that indicates on the recording the date and time of the recording.
5.6.2 Equipment shall be maintained in good working order and recordings kept in date order, numbered consecutively and retained according to the Council’s requirements.
6 Heating, lighting and ventilation
6.1 All parts of the premises shall be kept properly and sufficiently heated, lit and ventilated to the satisfaction of the Council. Proper and sufficient lighting will include the provision of a system of emergency lighting as required by Condition 4.2.8.
6.2 Where ventilation is by air conditioning or other mechanical means, such system shall be maintained in good working order.
7. Sanitation
7.1 Adequate and separate toilet accommodation shall be
(a) maintained for both sexes, free of charge,
(b) kept clean and in proper working order, and
(c) inspected at hourly [or other specified period] intervals whilst the premises are open to the public.
7.2 Suitable washing facilities in toilet accommodation shall be provided, including provision and maintenance of an adequate supply of hot water, toilet paper in holders or dispensers, soap and suitable hand drying facilities.10
8. Entry and Inspection
8.1 The police, the fire authority and authorised officers of the Council shall be allowed to enter the premises at all reasonable times in order for them to ensure compliance with these conditions.
8.2 A copy of the licence and any special conditions shall be displayed in a conspicuous position on the premises and be available at all times for inspection by police, the fire authority and authorised officers of the Council.
8.3 All log books kept on the premises (see 1. Management of Premises, 1.2 Log Books) shall be available for inspection at all times by the police, the fire authority and authorised officers of the Council.
8.4 The licensee and any other person present on the premises shall give all reasonable assistance to the police, the fire authority and authorised officers of the Council to enable them to discharge any of their functions in relation to entry and inspection.
9. Door Supervisors
9.1 The following conditions shall apply where any door supervisor, whether or not required by the Council, is employed in respect of the premises.
9.2 The licensee shall not cause or permit any door supervisor to be employed in respect of the premises except with the prior written consent of the Council (see 3. Use of Premises, 3.1 Written Consent), and the licensee shall have absolute responsibility for ensuring unauthorised door supervisors are not employed in respect of the premises.
9.3 The licensee shall, within three days of any door supervisor ceasing to be so employed in respect of the premises, notify the Council in writing of the supervisor’s last working day and the reason(s) for cessation of employment (if known).
9.4 The licensee shall ensure that all door supervisors, at all times when they are on duty, wear an identity badge, conspicuously displayed and in a form and manner prescribed by the Council.
9.5 The licensee shall maintain, in a format prescribed by the Council, an accurate and up-to-date log book in respect of door supervisors employed in respect of the premises (see 1. Management of Premises, 1.2 Log Books), in which any incidents involving door supervisors are recorded.
9.6 The licensee shall, within three days, notify the Council in writing of any door supervisor suspected of knowingly providing false information either in the Door Supervisors Log Book or otherwise, and shall suspend immediately the door supervisor from working, unless the Council gives written consent for working to continue.
9.7 The licensee shall ensure that every door supervisor signs and dates an undertaking that, whilst discharging their duties, they will not be in possession of or use any weapon, controlled drug or alcohol. The licensee shall take reasonable steps to ensure door supervisors comply with this undertaking and shall notify the Council of any breaches of undertaking.
9.8 The licensee shall require door supervisors to give their written consent to the licensee obtaining, from either the Council or the Chief Officer of Police, details of any criminal convictions, criminal charges pending and other information which, in the view of either the Council or the Chief Officer of Police, might render the door supervisor unsuitable to be engaged in respect of the premises.
9.9 The licensee shall produce the written consent referred to in section 9.8 if required to do so by the police or authorised officers of the Council.
(b) SUPPLEMENTAL GENERAL CONDITIONS
Standard Hours
10.1 Unless the licence for the premises says to the contrary or the Council grants written consent, the premises may only be used for any entertainment during the following times:
10.1.1 between the hours of 1000hours and 2400hrs on Monday to Friday but not if that day is also Christmas Day.
10.1.2 Between the hours of 1000hrs and 2330hours on a Saturday but not if that Saturday is also Christmas Day.
10.1.3 Between the hours of 1200hrs and 2330hours on Christmas Day.
10.1.4 On Sundays (excluding Sundays which precede a Bank Holiday but including Easter Sunday and Christmas Eve were this falls on a Sunday), between the hours of 1200 hrs and 0100hrs (Monday) for Nightclubs and Wine Bars and 1200hrs to 2400hrs for all other premises.
10.1.5 On the Sundays preceding a Bank Holiday (except Easter Sunday and Christmas Eve) the opening hours should be 1200hrs until 0200hrs (Monday) for Night Clubs, 1200hrs until 0100hrs (Monday) for Wine Bars and 1200hrs until 2400hrs for all other premises.
PART II
(a) CONDITIONS RELATING TO PARTICULAR ENTERTAINMENTS
(i) Hypnotism
11.1(H) The following conditions shall apply in relation to any consent given for an exhibition, demonstration or performance (hereafter “performance”) of hypnotism.
11.2 (H) Publicity
(a) no poster, advertisement or programme for the performance that is likely to cause public offence shall be displayed, sold or supplied by or on behalf of the licensee either at the premises or elsewhere;
(b) every poster, advertisement or programme for the performance, which is displayed, sold or supplied shall include, clearly and legibly, the following statement:
“Volunteers, who must be aged 18 or over, can refuse at any point to continue taking part in the performance.”
11.3 (H) Insurance
The performance shall be covered by public liability insurance to a level of at least £2 million. The hypnotist must provide evidence of this to the local authority if requested; and it must be available for inspection at the performance.
11.4 (H) Physical arrangements
() the means of access between the auditorium and the stage for participants shall be properly lit and free from obstruction;
(b) a continuous white or yellow line shall be provided on the floor of any raised stage at a safe distance from the edge. This line shall run parallel with the edge of the stage for its whole width. The hypnotist shall inform all subjects that they must not cross the line while under hypnosis, unless specifically told to do so as part of the performance.
11.5 (H) Treatment of audience and subjects
(a) before starting the performance the hypnotist shall make a statement to the audience, in a serious manner, identifying those groups of people who should not volunteer to participate in it; explaining what volunteers might be asked to perform; informing the audience of the possible risks from embarrassment or anxiety; and emphasising that subjects may cease to participate at any time they wish. The following is a suggested statement, which might be amended as necessary to suit individual styles as long as the overall message remains the same:
“I shall be looking for volunteers aged over 18 who are willing to be hypnotised and participate in the show. Anyone who comes forward should be prepared to take part in a range of entertaining hypnotic suggestions but can be assured that they will not be asked to do anything which is indecent, offensive or harmful. Volunteers need to be in normal physical and mental health and I must ask that no-one volunteers if they have a history of mental illness, are under the influence of alcohol or other drugs or are pregnant.”
() no form of coercion shall be used to persuade members of the audience to participate in the performance. In particular, hypnotists shall not use selection techniques which seek to identify and coerce onto the stage the most suggestible members of the audience without their prior knowledge of what is intended. Any use of such selection techniques (e.g. asking members of the audience to clasp their hands together and asking those who cannot free them again to come onto the stage) shall only be used when the audience is fully aware of what is intended and that participation is entirely voluntary at every stage;
() if volunteers are to remain hypnotised during an interval in the performance, a reasonable number of attendants as agreed with the licensing authority shall be in attendance throughout to ensure their safety;
11.6 (H) Prohibited actions
(a) the performance shall be so conducted as not to be likely to cause offence to any person in the audience or any hypnotised subject;
() the performance shall be so conducted as not to be likely to cause harm, anxiety or distress to any person in the audience or any hypnotised subject. In particular, the performance shall not include:-
() any suggestion involving the age regression of a subject (i.e., asking the subject to revert to an earlier age in their life; this does not prohibit the hypnotist from asking subjects to act as if they were a child etc);
() any suggestion that the subject has lost something (e.g., a body part) which, if it really occurred, could cause considerable distress;
(iii) any demonstration in which the subject is suspended between two supports (so called “catalepsy”);
(iv) the consumption of any harmful or noxious substance;
(v) any demonstration of the power of hypnosis to block pain (e.g., pushing a needle through the skin);
(c) the performance shall not include the giving of hypnotherapy or any other form of treatment.
11.7(H) Completion
(a) all hypnotised subjects shall remain in the presence of the hypnotist and in the room where the performance takes place until all hypnotic suggestions have been removed.
(b) all hypnotic or post-hypnotic suggestions shall be completely removed from the minds of the subjects and the audience before the performance ends. All hypnotised subjects shall have the suggestions removed both individually and collectively and the hypnotists shall confirm with each of them that they feel well and relaxed (the restriction on post-hypnotic suggestions does not prevent the hypnotist telling subjects that they will feel well and relaxed after the suggestions are removed).
() the hypnotists shall remain available for at least 30 minutes after the show to help deal with any problems that might arise. (Such help may take the form of reassurance in the event of headaches or giddiness but this condition does not imply that the hypnotist is an appropriate person to treat anyone who is unwell.)
11.8(H) Authorised access
Where a constable, or an authorised officer of the licensing authority or the fire authority has reason to believe that a performance is being, or is about to be, given he may enter the venue with a view to seeing whether the conditions on which approval for the performance was granted are being complied with.
(ii) Striptease, lap dancing and similar entertainment
11.1(S) The following conditions shall apply in relation to any consent given for a performance of striptease, lap dancing or similar entertainment and there shall be agreed in writing with the Council
(a) activities that may take place;
(b) designated areas where those activities may take place; and
(c) arrangements for restricted access to the dressing room, which shall be maintained at all times whilst the agreed activities are taking place and until such time as all performers using the dressing room have evacuated it.
11.2(S) the agreed activities may only take place between such hours as may be agreed in writing with the Council.
11.3(S) the agreed activities shall be given only by the performers and no audience participation shall be permitted.
11.4(S) Performers shall be aged not less than 18 years.
11.5(S) Performers shall only perform on the stage area, to seated customers or in such other areas of the licensed premises as may be agreed in writing with the Council.
11.6(S) Whilst the agreed activities are taking place, no person under the age of 18 shall be allowed onto that part of the premises and a clear notice shall be displayed at each entrance to the premises in a prominent position so that it can be easily read by persons entering the premises on the following terms: -
“No person under 18 years will be admitted”
11.7(S) The Licensee shall not permit the display outside of the premises of photographs or other images that indicate or suggest that striptease or similar entertainment takes place on the premises and which may be offensive.
(iii) Sports entertainments
11.1(SE) The layout of the premises, including all seating and standing areas for spectators, shall be to the satisfaction of the Council and shall be such as to minimise any risk on injury to persons present on the premises.
11.2(SE) Where the Council specifies the number of participants for a particular sports entertainment, that limit shall not be exceeded.
11.3(SE) As regards any structure to be used in connection with the sports entertainment, the licensee or nominated person shall ensure that it is
(a) installed in a position approved in writing by the Council,
(b) constructed to the satisfaction of the Council,
(c) constructed of non-inflammable materials,
(d) sufficiently stable, and
(e) positioned so that no member of the public occupies any seat within 2.5 metres of it.
11.4(SE) If barriers are required by the Council, they shall be erected in such positions and be of such construction as specified in writing by the Council.
11.5(SE) Dressing room accommodation and washing facilities for participants shall be provided to the satisfaction of the Council.
11.6(SE) No glasses, crockery or cutlery shall be in the auditorium whilst any sports entertainment is taking place.
11.7(SE) As regards any water sports entertainments, members of staff adequately trained in rescue and life safety procedures (whose number shall be specified in writing by the Council) shall be stationed and remain within the vicinity of the water whilst the premises are open to the public.
PART III
(a) CONDITIONS RELATING TO PARTICULAR PREMISES
(i) Night clubs and similar dance venues
13.1 (NC) Reduction in the supply of drugs
The licensee shall ensure that:
(a) outer clothing, pockets and bags of those entering the premises are searched by a trained Door Supervisor of the same sex in cases where there is reasonable suspicion that drugs are being carried;
(b) a clearly visible notice is placed advising those attending the premises that it is a condition of entry that customers agree to being searched and that the police will be informed if anyone is found in possession of controlled substances or weapons;
(c) security arrangements are sufficient to discourage the sale and consumption of drugs;
(d) customers known to have been previously convicted of criminal offences relating to drugs are excluded;
(e) there is liaison with the police to consider what steps might be taken to assist with surveillance at the premises, including the installation of video surveillance equipment to monitor activity; and
(f) the advice of the police is sought on procedures for keeping records of incidents and making such records available for inspection.
13.2 (NC) Drugs Information
The licensee shall liase with local drug agencies to develop a drugs prevention strategy for the venue and shall, on request, provide them with assistance and access to the premises.
13.3 (NC) Cooling off/Quiet Areas
The licensee shall provide quiet areas and ‘cooling off’ facilities in accordance with the requirements of the Council (see also condition 5.4.4)
(ii) Late Night premises trading beyond 3.00 a.m.
13.1(LN) the licensee shall provide rest facilities, with adequate seating, which are cooler, quieter and separate from the main dance areas.
13.2(LN) The licensee shall ensure that an adequate number of door supervisors are present in the rest facilities area at all times to prevent overcrowding.
Conditions offered by the Applicant
1. There will always be an appointed Duty Manager during opening hours and a Show Duty Manager when performances are on.
Conditions agreed with Police at variation stage
Modification to condition 26 under Theatre Licence conditions. New wording agreed.
Plastics only policy for bottles and glassware
CONDITIONS OFFERED BY APPLICANT AT VARIATION STAGE MAY 2021
GENERAL
The New Wolsey Theatre will continue to ensure the licensing objectives are met. Over the last 20 years we have demonstrated a commitment to ensuring all performance and participation activity has been undertaken with the safety of staff, participants and the public being of paramount importance at all times. We will continue to impletment effective event management protocols for activity taking place within the New Wolsey Theatre and will extend this to the new areas that we are seeking to bring into the licence: Theatre Square and NW2.
THE PREVENTION OF CRIME AND DISORDER
We will ensure appropriate stewarding and performance management is in place, suitable to the specifics of each performance or event. For external activity, additional security and site management protocols/controls will be added to the standard provision for events assessed to be of higher risk due to expected numbers of attendance. Where appropriate site barriers and other demarcation measures will be used.
PUBLIC SAFETY
All activity will be thoroughly risk assessed to ensure that we maintain a safe environment to welcome the public into.
THE PREVENTION OF PUBLIC NUISANCE#
We will ensure performance activity does not exceed the permitted decibel threshold
THE PROTECTION OF CHILDREN FROM HARM
The New Wolsey Theatre takes its child protection responsibilities with the utmost seriousness and operates a robust child protection policy.
Conditions agreed with Police at variation stage May 2021
The premises shall install and maintain a comprehensive CCTV system in the New Wolsey Theatre, NW2 building and Theatre Square as per the minimum requirements of the Police. All entry and exit points will be covered, as will all areas where licensable activities are happening, enabling frontal identification of every person entering in any light condition. The CCTV system shall continually record whilst the premises is open for licensable activities and during all times when customers remain on the premises. All recordings shall be stored for a minimum period of 30 days with date and time stamping
Recordings shall be made available immediately upon the request of Police or Authorised officer throughout the preceding 30 day period.
A staff member who is conversant with the operation of the CCTV system shall be on the premises at all times when the premises are open to the public. This staff member will be able to show a Police or Authorised Licensing Officer recent data or footage with the absolute minimum delay when requested and be able to download relevant footage onto a disc or memory stick.
A Challenge 25 policy must be implemented whereby all customers who appear to be under 25 must produce photographic identification in the form of a passport, driving licence or proof of age scheme (PASS) approved identification before alcohol can be supplied or sold to them. All staff will be instructed, through training, that alcohol cannot be supplied or sold unless this evidence is produced.
The premises licence holder shall ensure that notices shall be prominently displayed in the premises to advise patrons and staff that a ‘Challenge 25’ scheme operates in the premises
All staff engaged in the sale of alcohol to be trained in responsible alcohol retailing to the minimum standard of BIIAB level 1 or equivalent (which includes relevant in house training), within three months of commencing employment at the premises. All staff to be given refresher training every quarter.
Fully auditable training records should be maintained for all staff in respect of the sale of alcohol. These will be made available for inspection upon request to the Police and all other Responsible Authorities.
A log shall be kept at the premises for a minimum of 12 months from the date of each entry, and made available on request to an authorised officer of the Ipswich Council or the Police. It must be completed within 24 hours of the incident and will record the following: (a) all crimes reported to the venue (b) all ejections of patrons (c) any complaints received concerning crime and disorder (d) any incidents of disorder (e) any faults in the CCTV system (f) any refusal of the sale of alcohol (g) any visit by a relevant authority or emergency service.
No customers will be allowed to take or consume alcohol in open containers outside of the licensed areas for the New Wolsey Theatre, NW2 Building or Theatre Square.
'Plays and events taking place in Theatre Square, including events with an outside bar, will be risk assessed to determine the measures necessary to ensure that the audience and
performers are protected and where necessary fencing/barriers will be used. A written risk assessment will be made, and will be provided to Suffolk Police on request. Site management
protocols for events of any scale will ensure that customers are prevented from leaving the area with open containers of alcohol'
When using Theatre Square for licensable activities the premises licenses holder will complete a written risk assessment on whether SIA door staff are required, which will be made available to the Police and Licensing Authority on request, and they will remain until half an hour after closing to ensure the safe and orderly dispersal of customers.
Polycarbonate/plastic drinking vessels and bottles shall be used at all times in the auditorium of the New Wolsey Theatre and the NW2 building and in Theatre Square, in the event that the suppliers cannot provide polycarbonate/plastic bottles, then all glass bottled drinks will be decanted/dispensed and served in polycarbonate/plastic drinking vessels. All glass bottles accumulated behind the bar/counter shall be disposed of on the premises.
Suffolk Constabulary request that the following condition on the licence Part 111 Conditions relating to a particular premises, 13.1 Reduction in drug dealing is modified as follows:
a) Outer clothing, pockets and bags of those entering the premises are searched by a trained Door Supervisor of the same sex in cases where there is reasonable suspicion that drugs, weapons or other prohibited items are being carried;