Hubbard Family Trust

St Matthews Court, 4 Civic Drive, IPSWICH, Suffolk, IP1 2QA

Completed application 049838 which is a Conversion (Grandfather Rights) for Premises Licence from 24/07/2015 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of a play
• an indoor sporting event
• a performance of live music
• any playing of recorded music
• a performance of dance
• provision of late night refreshment
• the sale by retail of alcohol

Additional Conditions

• Annex 1 - Mandatory Conditions

   

  Where licence authorises the supply of alcohol

   

  (1) No supply of alcohol may be made under the premises licence-

  (a) at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

  (2) Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Where the licence authorises the exhibition of Films

   

  	(1) The admission of children to the exhibition of any film must be restricted in accordance with this section.
  	(2) Where the film classification body is specified in the licence, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendation made by that body.
  	(3) Where-
  	(a) the film classification body is not specified in the licence, or
  	(b) the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question,
  	admission of children must be restricted in accordance with any recommendation made by that licensing authority.
  	(4) In this section-
  	"children" means persons aged under 18; and
  	"film classification body" means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

  Door Supervision

   

  Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority.

   

• Annex 2 - Conditions consistent with the Premises Operating Schedule

   

  Conditions offered by applicant

   

  General

  To liaise regularly with all the relevant authorities, including joining the Pub Watch Scheme

  To ensure a safe environment for customers, staff and visitors alike

  Monitor noise levels to ensure non disturbance to neighbouring buildings

   

  The Prevention of Crime and Disorder

  SIA accredited only door supervisors to be used when appropriate (NB. Not required for plays, pub nights, school performances, dance classes, private parties)

  Swift exit policy, no loitering allowed

  Local taxi firms to be used to promote a speedy vacation of the premises

  Non tolerance of substance/alcohol misuse

   

  Public Safety

  Designated smoking area

  Well lit entrances, exits and public areas

  First aider on duty

  Regular maintenance checks and fire door/appliances etc

  Adequate door supervisors (NB. Not required for plays, pub nights, school performances, dance classes, private parties)

  Noise level monitoring

  Safe environment for customers/staff and visitors

   

  The Prevention of Public Nuisance

  All doors and windows closed during activities

  Swift exit policy

  Noise levels monitored

  Litter patrols on a frequent basis

   

  The Protection of Children from Harm

  All staff to be vigilant in respect of underage drinking ie. Challenge 25 not permitted to adult themed evenings ie. Comedian with offensive language/material/content

   

   

   

   

   

   

   

   

   

   

   

  Conditions consistent with the Operating Schedule Toolkit

   

  CONDITIONS RELATING TO THE PREVENTION OF CRIME AND DISORDER

   

  Door Supervisors

  	I will use or employ door supervisors at all times when a licensable activity is being carried out and I consider them necessary to: Prevent the admission and ensure the departure from the premises of drunk and disorderly persons, without causing further disorder; Keep out excluded individuals (subject to court or pub watch bans)  Search and exclude persons suspected of carrying illegal drugs or offensive weapons; or Maintain an orderly queue outside the venue.	2 x door staff 2 x staff per floor where 200 people Always increments of two if above 200 Signed on/off duty Incident log book on site
  	I will ensure that any Door Supervisors used are registered by the Security Industry Authority. (N.b. This is a mandatory condition where Door Supervisors are employed or used on a licensed premises)
  	I will use or employ at least two door supervisors on each floor or tier, in addition to those located in any access/egress point, during the whole of the time any licensable activity takes place.	2 x 200 on each floor plus two on main door
  	I will make sure that a female supervisor will be available if searches are to be conducted on female customers.	I will be SIA accredited
  	I will make sure that where there are 5 or more door supervisors, at least one of these will be female.	I will be SIA accredited

   

  CCTV & Communication

  	I will install Video/CCTV equipment inside/outside the premises and ensure that it is maintained in working order.
  	I will set Video/CCTV equipment to record from the time that the premises open to the public until the premises close and all members of the public have left.
  	I will ensure that any cameras covering the exterior of the premises are left to record for the duration of the tape and for a period not less than ONE HOUR. (Where members of the public congregate outside the premises after they are closed)
  	I will ensure that monitoring tapes are retained for at least twenty eight days and are produced to an authorised officer on demand.
  	I will put up notices advising that CCTV has been installed on the premises so that they are clearly visible to the public within the licensed premises.

   

  Bottles and Glasses

  I will ensure that drinks are only available for consumption from plastic vessels or toughened glass.
  	Where glass bottles are used, they will be retained or disposed of on the premises.
  	No customers will be admitted, or permitted to leave when carrying open or sealed bottles or glasses

   

  Restrictions on Drinking Areas

  14.	I will ensure that the consumption of alcohol is restricted to the areas identified on the plan attached to the operating schedule.

   

   

  Capacity Limits

  15.I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to: 800
  16.	I will provide Door Supervisors to ensure that the capacity limit is enforced.  (2 x 200 pax per floor. 2 on main door with people counter)

   

  Proof of Age Cards

  17.I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect that the individual may be under 18 years of age.

   

  Drinks Promotions

  18.I will adopt and comply with the British Beer and Pub Associations Guidelines on On-Trade Promotions.

   

  Prohibited Substances

  19.I will implement a policy agreed by the Police and local authority (for more information on this you can refer to the “Safer Clubbing Guide”)
  20.	I will ensure that a secure deposit box is kept on the premises for the retention of confiscated items and ensure that the Police are advised of any items which require safe disposal.

   

  Notices

  21.I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary. (e.g. Customer Code of Conduct)
  22.	I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises. (When adult content ie. Comedian)
  23.	I will display any conditions of entry to the premises in the vicinity of any entrance to the premises.

   

  Crime Prevention Schemes

  24.	I shall participate in the local pubwatch/nightsafe scheme operating in the Borough/District

   

  Striptease, lap dancing and similar entertainment 

  25.	I will ensure that access to the dressing room is restricted at all times whilst the regulated entertainment takes place, until such time as the performers have vacated the premises.
  26.	I will ensure that there is no audience participation in regulated entertainment which includes striptease, lap dancing or similar entertainment.
  27.	I will ensure that the route between the dressing room and performance area is either restricted or supervised at all times.

   

  Litter and Waste             

  28.I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premises

   

  Lighting

  29.I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.

   

  ADDITIONAL OR ALTERNATIVE MEASURES TO MEET THE PREVENTION OF CRIME AND DISORDER LICENSING OBJECTIVE:

  All staff Pubwatch and Challenge 25 aware

  Non tolerance of substance/alcohol abuse

  Only SIA accredited door staff when used. ANNEXE (A) (not needed for plays, school performances, dance or fitness classes, pub or quiz nights, theatre performances, acoustic sets)

  Zero tolerance for misbehavior to property/staff/customers

  Regular inside/outside patrols to keep area(s) safe

  CONDITIONS RELATING TO PUBLIC SAFETY

   

  Escape Routes

  30.I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.
  31.	I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed.
  32.	I will make sure that all exit doors are easily openable and do not require  the use of a key, card, code or similar means
  33.	I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept. (Maintenance and inspection log)
  34.	I will make sure that any removable security fastenings are removed whenever the premises are open to the public or occupied by staff.
  35.	I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).
  36.	I will make sure that fire resisting doors to ducts, service shafts, and cupboards are kept locked shut.
  37.	I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.

   

  Safety Checks

  38.Safety checks are carried out before the admission of the public or club members and guests; and details of such checks are kept in a Log-book.

   

  Curtains, Hangings, Decorations and Upholstery

  39.I will make sure that hangings, curtains and temporary decorations are maintained in a flame-retardant condition.
  40.	I will make sure that any upholstered seating meets on a continuous basis the pass criteria for smouldering ignition source 0, flaming ignition source 1 and crib ignition source 5 when tested in accordance with section 5 of Bs 5852:1990.
  41.	I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment.

   

  Fire Action Notices

  42.I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.

   

  Outbreaks of Fire

  43.The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book (Fire Log Book obtained)

   

  Loss of Water

  44.I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted. (Will be logged in Fire Log Book)

   

  Access for Emergency Vehicles

  45.Access for emergency vehicles is kept clear and free from obstruction

   

  Disabled People

  46.I will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation in the event of an emergency, and that patrons are made aware of these arrangements;

   

  First Aid

  47.I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
  48.	I will make sure that trained first aider(s) will be on duty when the public are present - DPS plus one other, after training completed
  49.	If more than one first aider is present, I will make sure that their respective duties are clearly defined

   

  Lighting

  50.In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;
  51.	I will make sure that Fire safety signs are adequately illuminated;
  52.	I will not alter Emergency lighting without prior notification to the Licensing Authority
  53.	I will make sure that Emergency lighting batteries are fully charged before admission of the public;
  54.	In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes;
  55.	Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;

   

  Temporary Electrical Installations

  56.I will not provide temporary electrical wiring and distribution systems without prior inspection by a suitably qualified electrician and logged in maintenance book Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).
  57.	I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.
  58.	I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.

   

  Safety Certificates

  59.

  I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request: Building Electrical Installation Emergency Lighting System Fire Warning System Gas boiler, calorifier or appliance Oil fired boiler or appliance Suspended ceilings Portable fire fighting equipment Temporary Electrical Installation

  Maintenance, Fire Log Books to be kept on site

   

  Public Liability Insurance

  60.	I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.

   

  Alterations to the premises

  61.

  I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence. (N.B  This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)

  Special Effects

  I will make sure that the use of special effects or mechanical installation is arranged and stored so as to minimise any risk to the safety of the audience, performers and staff;

  Safety checks accredited users

   

  General

  	I will make free drinking water available at all times the premises is open to the public;
  	I will provide a  “hot line” to a local taxi firm (already negotiated with local firm Hawk Express)
  	I will provide sufficient seating to accommodate 50% of the maximum capacity of the premises.
  	I will make sure that staff on the premises monitor and record the number of patrons within the premises. (NB: this condition would not be relevant where there is no maximum capacity).

   

  THEATRES, CINEMAS, CONCERT HALLS & SIMILAR PLACES

  Premises used for closely seated audiences

   

  Attendants

  	The number of attendants on each floor in a closely seated auditorium will be as set out below:		Two x front door Two x each floor being used up to 200 capacity Multiples of two thereafter
  	Members of the audience present on a floor	Minimum number of attendants required to be present on that floor
  	1-100	One
  	101 - 250	Two
  	251 - 500	Three
  	501 - 750	Four
  	751 - 1000	Five
  	Each additional 250 persons (or part thereof)	One
  	I will make sure that attendants are not engaged in any duties that would hinder the prompt discharge of their duties in the event of an emergency or entail their absence from the auditorium where they are on duty;		Uniformed & badged
  	I will make sure that attendants will be readily identifiable to the audience;		Uniformed & badged
  	I will not use the premises for a closely seated audience except in accordance with seating plans.  A copy of the plan will be displayed at the premises;
  	I will make sure that no article are attached to the back of any seats  which reduce the clear width of seatways or cause a tripping hazard or obstruction;
  	I will keep a copy of any certificate relating to the design, construction and loading of any temporary seating available so that it can be shown to any authorised person on request

   

   

   

   

   

  Gangways

  	I will make sure that sitting on floors is not permitted except where authorised in the premises licence;
  	I will make sure that waiting or standing is not permitted except in areas designated in the premises licence;
  	I will make sure that in no circumstances is anyone permitted to:- (i)  sit in any gangway; (ii) stand or sit in front of an exit; or (iii) stand or sit on any staircase including any landings;

   

  Scenery

  I shall make sure that all scenery is maintained fire retardant

   

  Safety Curtain

  77. I will make sure that any curtains provided between the stage and the auditorium are heavyweight and of non-combustible material or inherently or durable treated flame-retardant fabric.  (N.b: for a stage with a proscenium arch which is not equipped with a safety curtain)

   

  CONDITIONS RELATING TO PUBLIC SAFETY (Late night refreshment)

  78.	I will make sure that where tables and chairs are provided, clear gangways to exits are maintained;
  79.	I will not use portable heating appliances on the premises;
  80.	I will not use any appliances utilising cylinders or containers of gas on the premises (CO2 for beer purposes)
  81.	I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;

   

  ADDITIONAL OR ALTERNATIVE MEASURES TO MEET WITH THE PUBLIC SAFETY OBJECTIVE:

  Adequate safety checks on all areas public are exposed to, logged and signatories

  Well lit entrances/exits

  Regular fire & safety patrols

  Door staff as per ANNEXE (A)

   

  CONDITIONS RELATING TO THE PREVENTION OF PUBLIC NUISANCE

   

  Noise and vibration

  82.	I will make sure that Noise or vibration is not noticable at the façade of any noise sensitive premises;
  83.	I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises;
  84.	I will display prominent, clear and legible notices at all exits requesting patrons to respect the needs of local residents and to leave the premises and the area quietly;
  85.	I will seek approval from the Licensing Authority (by means of a variation application) prior to the use of explosives, pyrotechnics and fireworks of a similar nature which could cause disturbance in surrounding areas
  86.	I will make sure that the placing of bottles into receptacles outside the premises takes place at times that will minimise disturbance to nearby properties;
  87.	I will make sure that during the final hour of opening the music is discernibly quieter;
  88.	I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with.
  89.	I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level. (Note: this may be more relevant at an outdoor event)
  90.	I will ensure that no amplified sound (including public announcements) in connection with the event continues beyond the permitted hours of the entertainment. (Note: this may be more relevant at an outdoor event)

   

  Noxious smells

  91.I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented.
  92.	Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.

   

  Light pollution

  93.	I will ensure that flashing or particularly bright lights on or outside the licensed premises do not cause a nuisance to nearby properties, whilst balancing the need for lighting in the interests of prevention of crime and disorder.

   

  Litter

  94.I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site
  95.	I will make sure that receptacles for refuse storage are maintained in a clean condition.
  96.	I will make sure litter is regularly cleared from the vicinity of the premises

   

  ADDITIONAL OR ALTERNATIVE MEASURES TO MEET THE PREVENTION OF PUBLIC NUISANCE OBJECTIVE

  Regular litter patrols and a clean, well maintained area outside

  Bins cleaned regularly

  Pest control measures undertaken

   

  CONDITIONS RELATING TO THE PROTECTION OF CHILDREN FROM HARM

   

  General

  97.	I will comply with Retailer Alert Bulletins issued by  Portman Group  Note: This condition may be appropriate for licensed premises selling alcohol products in a manner that may appeal to or attract minors.
  98.	A crime prevention policy agreed by the police and local authority will be in place;
  99.	I will implement a  proof of age policy agreed by the police and local authority; Staff to be trained in Challenge 25 Note: Proof of age cards are dealt with in the pool of conditions relating to the crime and disorder objective. However, it may be appropriate to consider the production of proof of age cards to ensure that appropriate checks can be made where the presence of children is restricted by age at certain time.

   

  Children in performances

  100.	I will make sure that the backstage facilities are large enough to accommodate safely the number of children taking part in any performance;
  101.	I will make sure that all chaperones and production crew on the show receive instruction on the fire procedures prior to the arrival of the children;
  102.	I will make sure that special effects, including smoke, dry ice, rapid pulsating or flashing lights, are not used in performances involving children;
  103.	I will make sure that children performing in productions are kept under adult supervision at all times, including transfer from stage to dressing room and anywhere else on the premises;
  104.	I will make sure that children are accounted for at all times in case of an evacuation or emergency;

   

  ADDITIONAL OR ALTERNATIVE MEASURES TO MEET THE PROTECTION OF CHILDREN FROM HARM LICENSING OBJECTIVE:

  Performing children to be properly supervised at all times

   

   

   

  Conditions offered through mediation with Suffolk Police Constabulary

   

  1.              All Door Supervisors to be SIA licensed and to display license clearly and openly with use of a fluorescent armband for this purpose.

   

  2.              The Premises will be a member of the Leisure Link Radio Scheme, or other scheme approved by Suffolk Police, to provide a means of two-way communication to report incidents between the premises and the local Police or CCTV monitoring centre. The premises will actively monitor and use the system.

   

  3.              Fully auditable training records should be maintained for all staff in respect of the sale of alcohol. These will be made available for inspection upon request to the Police and all other Responsible Authorities.

   

  4.              A refusal book will be kept at the premises and maintained at all times. This will be provided to police on request”. (The offer already made of an incident logbook being maintained on site would be sufficient, with the agreement of the applicant to the dual usage).

   

  5.              Staff to carry mobile phones.

   

  6.              Speed dial of relevant emergency numbers pre programmed in to mobiles.

   

  7.              Pre programmed numbers into all telephones on site.

   

  8.              Instructions to all staff and training record logged.

   

  9.              Numbers available near all phones and exit/entrance areas for all staff, including door staff.

   

  10.              Non emergency contact details listed.

   

  11.              CCTV centre contact information.

   

  12.              Staff trained on location of first aid equipment location and logged in training manual.

   

   

   

   

   

   

   

   

   

   

   

   

   

   

  Conditions agreed through mediation with Ipswich Borough Council’s Health & Safety Service

   

  1.              I will give prior notification to the Licensing and/or Fire Authority when I intend to use any of the following special effects:

   

  ·              Dry ice machines and cryogenic fog;

  ·              Smoke machines and fog generators;

  ·              Foam cannon/snow machine;

  ·              Pyrotechnics, including fireworks;

  ·              Real flame;

  ·              Firearms;

  ·              Motor vehicles;

  ·              Strobe lighting;

  ·              Explosives and highly flammable substances;

  ·              Lasers; (see HSE Guide The Radiation Safety of lasers for display purposes [HS(G)95] and BS EN 60825;Safety of laser products)”                         

   

   

  Annex 3 - Conditions attached after a hearing by the licensing authority

   

  N/A

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Conditions yet to be entered.